I can also share some cost-effective ways to celebrate, but first of all, I really want to tell you that be ready to face all the employees confidently. Let me tell you very clearly; you will never be able to satisfy all the employees.
As you mentioned, your IT person says that either do a proper lunch outing or don't do anything, so you just have to inform him politely that I have to ensure my employees are happy, and even my organization setup is also taken care of properly.
Don't go into further discussion with anyone on this. First of all, send an Excel file with the total number of employees in your company and plan for the coming year on the tentative cost for the small gathering for Birthdays. Don't try to spend much as, at the end of the day, this birthday celebration will become mundane; people will come, eat, and go back. If your director approves the cost, then only do that good birthday celebration; else, don't take contributions from employees. After some time, they will take a back seat as they will not be ready to spend every time, and later they will say, "What organization is doing for us? We are spending money from our pocket." Motivation will turn to frustration.
Rather do small things, like a very nice suggestion of a card shared above, or you can send a personalized email to all to wish the individual.
In my organization, I get my desk decorated with balloons, a write-up on my birthday, and a card. I feel that the employee spends most of their time sitting at the same desk, so while sitting there, they should feel special, and that person will enjoy their whole day. Along with that, I have given a half-day off to the birthday boy/girl, as we feel this special day is definitely to be celebrated with friends and family. If you allow the employee to be with the family on that special day, nothing great you can bring in for that person.
We also encourage teams; if they want to bring cakes for their team member or take them out, they can do that. The organization does not do anything else apart from that.
I just wish you all the best. Being an HR, you have to support employees, but you definitely keep in mind the organization's growth and profit margin. You can do many more events rather than just spending money on birthdays; you can take them for a picnic, a movie once or twice a year, or take them to an NGO, ask them to do some social work. Everyone enjoys that social welfare.
These are my suggestions, and I wish you ALL THE BEST...
Enjoy & have fun
Monika
From United States, Duluth
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10As you mentioned, your IT person says that either do a proper lunch outing or don't do anything, so you just have to inform him politely that I have to ensure my employees are happy, and even my organization setup is also taken care of properly.
Don't go into further discussion with anyone on this. First of all, send an Excel file with the total number of employees in your company and plan for the coming year on the tentative cost for the small gathering for Birthdays. Don't try to spend much as, at the end of the day, this birthday celebration will become mundane; people will come, eat, and go back. If your director approves the cost, then only do that good birthday celebration; else, don't take contributions from employees. After some time, they will take a back seat as they will not be ready to spend every time, and later they will say, "What organization is doing for us? We are spending money from our pocket." Motivation will turn to frustration.
Rather do small things, like a very nice suggestion of a card shared above, or you can send a personalized email to all to wish the individual.
In my organization, I get my desk decorated with balloons, a write-up on my birthday, and a card. I feel that the employee spends most of their time sitting at the same desk, so while sitting there, they should feel special, and that person will enjoy their whole day. Along with that, I have given a half-day off to the birthday boy/girl, as we feel this special day is definitely to be celebrated with friends and family. If you allow the employee to be with the family on that special day, nothing great you can bring in for that person.
We also encourage teams; if they want to bring cakes for their team member or take them out, they can do that. The organization does not do anything else apart from that.
I just wish you all the best. Being an HR, you have to support employees, but you definitely keep in mind the organization's growth and profit margin. You can do many more events rather than just spending money on birthdays; you can take them for a picnic, a movie once or twice a year, or take them to an NGO, ask them to do some social work. Everyone enjoys that social welfare.
These are my suggestions, and I wish you ALL THE BEST...
Enjoy & have fun
Monika
From United States, Duluth
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It is a good practice that we celebrate the birthday of the staff. It is only an intimation that we care for the employees. In most of the companies, the Director personally sends greetings along with a box of chocolates. You may send a note to the top management clearly stating the advantages of celebrating the employees' birthdays. It may be a simple celebration with a cake costing around Rs. 500 or so, cut by the employee and distributed to the employees. You may indicate that the total expenditure for the year is to mainly indicate the cost. Normally, the top management will agree to this.
Making a tour, conducting a party, etc., are not feasible nowadays. The employees can contribute and give a gift to the employee celebrating their birthday.
From India, Madras
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Making a tour, conducting a party, etc., are not feasible nowadays. The employees can contribute and give a gift to the employee celebrating their birthday.
From India, Madras
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Hi,
Asking people to contribute as a friend is okay, but as an HR representative, it looks bad. It's not a relief fund that you can request on a humanitarian basis.
I don't think everybody will approve the official email request to contribute. This may increase unhappiness instead of spreading joy.
Instead, you can plan a small cake and soft drinks "get together" in the office one evening every month to celebrate all birthdays in that month. You may ask the birthday person(s) to contribute for this, as they would be happy to do it for their birthday. A small party won't need big contributions.
Spending money and showing that you care are two different things. You seem to really care for these things. Then don't let it down because you do not have money approved to spend on it.
You can do things that do not need a lot of money, like putting their photos up on the wall and letting people write wishes and sign them. You can continue to send wishes over email, copied to all employees, which implies that you show your concern and care on a personal level. You can give them small bouquets.
You can invite the director for the event, so he would see the ideas in execution and would be ready to contribute on a company level.
Then you can increase the scale of these parties... maybe to provide lunch as well.
Best Regards,
Amod.
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Asking people to contribute as a friend is okay, but as an HR representative, it looks bad. It's not a relief fund that you can request on a humanitarian basis.
I don't think everybody will approve the official email request to contribute. This may increase unhappiness instead of spreading joy.
Instead, you can plan a small cake and soft drinks "get together" in the office one evening every month to celebrate all birthdays in that month. You may ask the birthday person(s) to contribute for this, as they would be happy to do it for their birthday. A small party won't need big contributions.
Spending money and showing that you care are two different things. You seem to really care for these things. Then don't let it down because you do not have money approved to spend on it.
You can do things that do not need a lot of money, like putting their photos up on the wall and letting people write wishes and sign them. You can continue to send wishes over email, copied to all employees, which implies that you show your concern and care on a personal level. You can give them small bouquets.
You can invite the director for the event, so he would see the ideas in execution and would be ready to contribute on a company level.
Then you can increase the scale of these parties... maybe to provide lunch as well.
Best Regards,
Amod.
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Hi,
Bharghavi's suggestion regarding the matter at hand is commendable. Due to the financial burden, most companies do not approve the celebration of an employee's birthday.
Therefore, in my opinion, you should refrain from bringing up this matter with your manager or director again.
Best Regards,
Vikas Ranjan
From India, Bangalore
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Bharghavi's suggestion regarding the matter at hand is commendable. Due to the financial burden, most companies do not approve the celebration of an employee's birthday.
Therefore, in my opinion, you should refrain from bringing up this matter with your manager or director again.
Best Regards,
Vikas Ranjan
From India, Bangalore
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hI, Pending for want to Take Individual officer Signature anybody improve this sentance with more then on option waiting for reply
From India, Mumbai
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From India, Mumbai
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Hi,
It's better to have a fund for birthday celebrations, farewell parties, etc. The best approach would be to deduct a very small amount, i.e., Rs. 25/- or Rs. 50/- from all the employees (depending on the number of staff) on a monthly basis. This can help reduce the burden on employees at a given time by making a significant contribution. A birthday card signed by all the employees, a cake cutting, and, if there is sufficient funding, providing some snacks along with the cake would be a good idea. Your Director may not disagree with deducting a small amount from employees, as it is not a substantial sum and is being spent for all the staff themselves. They too may not disagree with it.
Regards,
Swapna
From India, Ahmadabad
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It's better to have a fund for birthday celebrations, farewell parties, etc. The best approach would be to deduct a very small amount, i.e., Rs. 25/- or Rs. 50/- from all the employees (depending on the number of staff) on a monthly basis. This can help reduce the burden on employees at a given time by making a significant contribution. A birthday card signed by all the employees, a cake cutting, and, if there is sufficient funding, providing some snacks along with the cake would be a good idea. Your Director may not disagree with deducting a small amount from employees, as it is not a substantial sum and is being spent for all the staff themselves. They too may not disagree with it.
Regards,
Swapna
From India, Ahmadabad
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Good discussion. We also celebrate and cut the cake on monthly bass for all the birthday kids. This is really a good presenation for an employee.
From India, New Delhi
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From India, New Delhi
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Dear All,
In our office, we celebrated our employees' birthdays. It is a great motivational tool, but it depends on the cost as well. If we are going to arrange a cake, card, and flowers, it costs almost 3-5k. So, for example, if you have 100 employees, the cost will be 50k. Sometimes management does not approve the cost. In that regard, we have purchased the cards at the office's cost, and we create a fund from employees as well as departments. Depending on the fund, we arrange the party. In the card, we take the signature from the MD, CEO level.
The memo idea is a good one. I have the operationally approved memo, but when I went to get the financially approved memo, it was not entertained. Employees feel happy when they receive a flower or card. Trust me, it motivates them more than a promotion. There should be some fund for employee motivation.
Regards,
Saafi
From Bangladesh
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In our office, we celebrated our employees' birthdays. It is a great motivational tool, but it depends on the cost as well. If we are going to arrange a cake, card, and flowers, it costs almost 3-5k. So, for example, if you have 100 employees, the cost will be 50k. Sometimes management does not approve the cost. In that regard, we have purchased the cards at the office's cost, and we create a fund from employees as well as departments. Depending on the fund, we arrange the party. In the card, we take the signature from the MD, CEO level.
The memo idea is a good one. I have the operationally approved memo, but when I went to get the financially approved memo, it was not entertained. Employees feel happy when they receive a flower or card. Trust me, it motivates them more than a promotion. There should be some fund for employee motivation.
Regards,
Saafi
From Bangladesh
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Hi,
I've just organized the monthly birthday ceremony for employees in my organization. Now, I'm looking for a good draft to share the memories of that event with the top management and those employees who had birthdays. Therefore, kindly share an excellent draft for it.
Thanks
From Pakistan, Lahore
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I've just organized the monthly birthday ceremony for employees in my organization. Now, I'm looking for a good draft to share the memories of that event with the top management and those employees who had birthdays. Therefore, kindly share an excellent draft for it.
Thanks
From Pakistan, Lahore
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