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i am gautami doing my summer internship in TATA capital and doing a projec ton JOB ANALYSIS. can any one please giude me with some formats of job analysis which can answer most of the questions on a particular post.
From India, Mumbai
i am gautami doing my summer internship in TATA capital and doing a projec ton JOB ANALYSIS. can any one please giude me with some formats of job analysis which can answer most of the questions on a particular post.
From India, Mumbai
GAUTAMI,
HERE IS SOME USEFUL MATERIAL.
REGARDS
LEO LINGHAM
======================================
ANALYSIS OF THE JOB.
What Aspects of a Job Are Analyzed?
Job Analysis should collect information on the following areas:
Duties and Tasks The basic unit of a job is the performance of specific tasks and duties. Information to be collected about these items may include: frequency, duration, effort, skill, complexity, equipment, standards, etc.
Environment This may have a significant impact on the physical requirements to be able to perform a job. The work environment may include unpleasant conditions such as offensive odors and temperature extremes. There may also be definite risks to the incumbent such as noxious fumes, radioactive substances, hostile and aggressive people, and dangerous explosives.
Tools and Equipment Some duties and tasks are performed using specific equipment and tools. Equipment may include protective clothing. These items need to be specified in a Job Analysis.
Relationships Supervision given and received. Relationships with internal or external people.
Requirements The knowledges, skills, and abilities (KSA's) required to perform the job. While an incumbent may have higher KSA's than those required for the job, a Job Analysis typically only states the minimum requirements to perform the job.
What does or should the person do?
What knowledge, skill, and abilities does it take to perform this job?
What is the result of the person performing the job?
How does this job fit in with other jobs in the organization?
What is the job’s contribution toward the organization’s goals?
The process may seek to obtain information about the:
work
worker
context within which the job exists
=================================================
DEVELOPING JOB DESCRIPTORS
Worker Functions. The relationship of the worker to data, people, and things.
Work Fields. The techniques used to complete the tasks of the job. Over 100 such fields have been identified. This descriptor also includes the machines, tools, equipment, and work aids that are used in the job.
Materials, Products, Subject Matter, and/or Services. The outcomes of the job or the purpose of performing the job.
Worker Traits. The aptitudes, educational and vocational training, and personal traits required of the worker.
Physical Demands. Job requirements such as strength, observation, and talking. This descriptor also includes the physical environment of the work.
skills
abilities
knowledge
tasks
work activities
work context
experience levels required
job interests
work values/needs
==========================================
1. YOUR NAME:_________________________________WORK PHONE NUMBER: ___________
(Last, First, Middle Initial)
2. OFFICIAL CLASSIFICATION TITLE OF YOUR POSITION: ______________________________
3. WORKING TITLE: __________________________________________________ ____________
(If different than official classification title)
4. TIME IN CURRENT CLASSIFICATION: ______________ (Months)
5. WORK LOCATION:
__________________________________________________ ___________
6. DEPARTMENT:_________________________________DIVISI ON:________________
SECTION:__________________________________UNIT:___ ____________________
7. WEEKLY HOURS: (E.G., 35, 40, 42, 56)___________________
REGULAR DAYS OFF: (DAYS OF WEEK)_________________
8. NAME OF IMMEDIATE SUPERVISOR:
______________________________________________
9. TITLE OF Supervisor’s POSITION:
______________________________________________
(Official Classification Title)
10. NAMES AND CLASSIFICATION TITLES OF OTHER PERSONS TO WHOM YOU REPORT OR FROM WHOM YOU RECEIVE ASSIGNMENTS
_______________________________________
11. JOB SUMMARY STATEMENT: Describe the nature and purpose of your work in one or two sentences.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
12. DUTIES AND RESPONSIBILITIES: (Regular and occasional duties must add up to 100%)
List and number the duties you perform regularly in order of frequency. State clearly what you do and how you do it. Group related duties into separate paragraphs or sections. In the space at the left, estimate the amount of time you spend on each group of duties; show time as percentages. For example, if you work 40 hours/week and spend 20 hours on the average performing one set of duties, put 50% under
"Percentage of Time Spent". If a group of duties occurs only during a particular season, please explain,
including the number of weeks involved. (Attach additional pages if necessary)
If you lead or supervise others, check this box 9 and be sure to complete items #32 and #33.
Percentage of REGULAR DUTIES
Time Spent
_______% __________________________________________________ ______________
_______% __________________________________________________ ______________
_______% __________________________________________________ ______________
_______% __________________________________________________ ______________
13. List and number the duties you perform occasionally in order of most importance. Include temporary assignments or special projects. Indicate the percentage of time that is spent on each occasional duty.
Regular and Occasional Duties must add up to 100%
Percentage of OCCASIONAL DUTIES
Time Spent
_______% __________________________________________________ ____________
_______% __________________________________________________ ____________
_______% __________________________________________________ ____________
14. List any vehicles, machines, hand or power tools, office equipment, software, laboratory instruments etc., used in performing your work. Show the amount of time spent using each of these on a daily,
weekly, or monthly basis (e.g., operate a personnel computer 1 hour every day) or show as a percentage of your work time.
Machine, tools, equipment No. of hours or % of time
_____________________________ __________________
_____________________________ __________________
_____________________________ __________________
15. List the most important knowledge, skills and abilities you need to perform the duties that you listed in items 12 and 13. Also list any licenses or certificates (e.g., R.N., driver's license, CDL, MS Excel, MS Access) required to perform your work.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
16. For what work do you make recommendations (i.e., your opinion is solicited, but you do not have final authority)? To whom? Please give examples.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
17. For what work do you make the final decision? Please provide examples.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
18. What policies, procedures, laws, rules, standards, or trade practices do you refer to or follow
in performing your work? __________________________________________________ _____
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
19. Do you have any responsibility for deciding what procedures, guidelines, laws, policies, rules, etc., are to be followed in your work or the work of others?
Not usually ,Sometimes ,Regularly
Please explain:__________________________________________ ______________________
__________________________________________________ ____________________
__________________________________________________ ____________________
20. What work do you do on your own without checking with your supervisor? (Refers to work identified in items #12 and 13)
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
21. Please provide examples of the kinds of matters you refer to your supervisor.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
22. With whom, or what organizations, do you have regular job related contacts?
INSIDE CITY GOVERNMENT
Titles of persons and/or Name of organization Purpose How Often
(Daily, weekly, etc)
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
OUTSIDE CITY GOVERNMENT
Titles of persons and/or Name of organization Purpose How Often
(Daily, weekly, etc)
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
Are your contacts generally:
Friendly and cooperative?
Unfriendly and difficult?
Please explain.
__________________________________________________ ____________________
__________________________________________________ ________________
__________________________________________________ ____________________
__________________________________________________ ____________________\
23. Indicate the physical effort required in your job. Show how often: daily, 2 to 3 times per week, 1 to 2 times per month, etc.
How Often
- Sitting at a desk or table with some walking, standing, bending or stooping, or
carrying light objects ___________
- Continuous operation of a Personal Computer (PC) for long periods (e.g., over 4 hrs.) ___________
- Rapid use of arms, hands or fingers in handling or manipulating objects, or operating equipment, tools, instruments requiring fine eye-hand coordination
___________
- Repeated bending, crouching, stooping, stretching, or crawling ___________
- Grappling or fighting physically with others ___________
- Unaided lifting of objects up to: 20 pounds: ___________
50 pounds: ___________
100 pounds: ___________
over 100 pounds: ___________
- Support part of the weight of ill or infirm persons while assisting them to walk, or roll
over in bed, or in other ways. ___________
- Climbing ladders or scaffolding ___________
- Other - Please describe ___________
__________________________________________________ ____________________
__________________________________________________ ____________________
24. Describe any hazards encountered in your job and how frequently (times per week, month, or year) you are exposed to each.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
25. List any safety equipment (e.g., hard hats, goggles, radiation shields) that you wear or safety precautions that you must follow.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
26. Describe the surroundings in which your work is performed and state the percentage of time spent in
those surroundings (e.g., 90% inside an office, 25% driving a car, 100% on a hospital ward).
% of Time Surroundings in which work is performed
_______% __________________________________________________ ______
_______% __________________________________________________ ______
_______% __________________________________________________ ______
_______% __________________________________________________ ______
27. Describe any features in your surroundings which would generally be regarded as undesirable
or unpleasant and record how often you are exposed to these undesirable or unpleasant aspects.
__________________________________________________ ____________________
__________________________________________________ ___________________
__________________________________________________ ____________________
__________________________________________________ ____________________
28. Does your work require continuous operation of a vehicle, machine or piece of equipment for
long periods (e.g., over 3 hours at a time)? Please describe the machine or equipment and length
of time you continuously operate it.
__________________________________________________ ___________________
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
ITEMS 29 & 30
TO BE COMPLETED BY EMPLOYEES WHO
SUPERVISOR OR LEAD OTHER EMPLOYEES
29. Describe your managerial and supervisory duties which involve exercise of supervisory control over the
work of others; e.g., plan and organize the work to be done, determine how the work should be
assigned and make work assignments, review work in progress or on completion to assess the quality
and quantity of work produced, communicate job requirements to employees and evaluate their work
performance, give on-the-job training, and select or participate in selecting new employees.
__________________________________________________ __________________________
__________________________________________________ __________________________
__________________________________________________ __________________________
30. List the employees whom you lead in the performance of their work; e.g., instructing them on the
correct way to conduct work processes, monitoring work production and/or to whom you provide full
supervision as described in item 29. Do not list employees supervised by your subordinate
supervisors. Include interns, summer employees, students and volunteers if you are responsible for
their work. Exclude contracted employees, inmates, patients, and clients.
Name Official Classification Title
____________________________ _____________________________________
____________________________ _____________________________________
a) Total number led or supervised directly: ______________
b) Total number led or supervised indirectly: ______________
(Those supervised by subordinates)
c) Total number of volunteers supervised: ______________
d) Others (explain): ______________
Total expressed as Full-Time Equivalents: ______________
(2080 hours = 1 FTE)
What percentage of time do you spend managing your department or subdivision thereof and
supervising others? (Double check % of time spent managing and supervising in ITEMS
12 and 13._______%
31. Additional comments (information that will help to explain your job):
__________________________________________________ ____________________
__________________________________________________ ____________________
I hereby certify to the best of my knowledge that the information that I have provided regarding my/the position
is complete and factual, and accurately describes the work.
SIGNATURE:________________________________________ _____________Date:______________
PRINTED NAME:_____________________________________________ _______________________
From India, Mumbai
260HERE IS SOME USEFUL MATERIAL.
REGARDS
LEO LINGHAM
======================================
ANALYSIS OF THE JOB.
What Aspects of a Job Are Analyzed?
Job Analysis should collect information on the following areas:
Duties and Tasks The basic unit of a job is the performance of specific tasks and duties. Information to be collected about these items may include: frequency, duration, effort, skill, complexity, equipment, standards, etc.
Environment This may have a significant impact on the physical requirements to be able to perform a job. The work environment may include unpleasant conditions such as offensive odors and temperature extremes. There may also be definite risks to the incumbent such as noxious fumes, radioactive substances, hostile and aggressive people, and dangerous explosives.
Tools and Equipment Some duties and tasks are performed using specific equipment and tools. Equipment may include protective clothing. These items need to be specified in a Job Analysis.
Relationships Supervision given and received. Relationships with internal or external people.
Requirements The knowledges, skills, and abilities (KSA's) required to perform the job. While an incumbent may have higher KSA's than those required for the job, a Job Analysis typically only states the minimum requirements to perform the job.
What does or should the person do?
What knowledge, skill, and abilities does it take to perform this job?
What is the result of the person performing the job?
How does this job fit in with other jobs in the organization?
What is the job’s contribution toward the organization’s goals?
The process may seek to obtain information about the:
work
worker
context within which the job exists
=================================================
DEVELOPING JOB DESCRIPTORS
Worker Functions. The relationship of the worker to data, people, and things.
Work Fields. The techniques used to complete the tasks of the job. Over 100 such fields have been identified. This descriptor also includes the machines, tools, equipment, and work aids that are used in the job.
Materials, Products, Subject Matter, and/or Services. The outcomes of the job or the purpose of performing the job.
Worker Traits. The aptitudes, educational and vocational training, and personal traits required of the worker.
Physical Demands. Job requirements such as strength, observation, and talking. This descriptor also includes the physical environment of the work.
skills
abilities
knowledge
tasks
work activities
work context
experience levels required
job interests
work values/needs
==========================================
Job Analysis Questionnaire
TO BE COMPLETED BY EMPLOYEE 1. YOUR NAME:_________________________________WORK PHONE NUMBER: ___________
(Last, First, Middle Initial)
2. OFFICIAL CLASSIFICATION TITLE OF YOUR POSITION: ______________________________
3. WORKING TITLE: __________________________________________________ ____________
(If different than official classification title)
4. TIME IN CURRENT CLASSIFICATION: ______________ (Months)
5. WORK LOCATION:
__________________________________________________ ___________
6. DEPARTMENT:_________________________________DIVISI ON:________________
SECTION:__________________________________UNIT:___ ____________________
7. WEEKLY HOURS: (E.G., 35, 40, 42, 56)___________________
REGULAR DAYS OFF: (DAYS OF WEEK)_________________
8. NAME OF IMMEDIATE SUPERVISOR:
______________________________________________
9. TITLE OF Supervisor’s POSITION:
______________________________________________
(Official Classification Title)
10. NAMES AND CLASSIFICATION TITLES OF OTHER PERSONS TO WHOM YOU REPORT OR FROM WHOM YOU RECEIVE ASSIGNMENTS
_______________________________________
11. JOB SUMMARY STATEMENT: Describe the nature and purpose of your work in one or two sentences.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
12. DUTIES AND RESPONSIBILITIES: (Regular and occasional duties must add up to 100%)
List and number the duties you perform regularly in order of frequency. State clearly what you do and how you do it. Group related duties into separate paragraphs or sections. In the space at the left, estimate the amount of time you spend on each group of duties; show time as percentages. For example, if you work 40 hours/week and spend 20 hours on the average performing one set of duties, put 50% under
"Percentage of Time Spent". If a group of duties occurs only during a particular season, please explain,
including the number of weeks involved. (Attach additional pages if necessary)
If you lead or supervise others, check this box 9 and be sure to complete items #32 and #33.
Percentage of REGULAR DUTIES
Time Spent
_______% __________________________________________________ ______________
_______% __________________________________________________ ______________
_______% __________________________________________________ ______________
_______% __________________________________________________ ______________
13. List and number the duties you perform occasionally in order of most importance. Include temporary assignments or special projects. Indicate the percentage of time that is spent on each occasional duty.
Regular and Occasional Duties must add up to 100%
Percentage of OCCASIONAL DUTIES
Time Spent
_______% __________________________________________________ ____________
_______% __________________________________________________ ____________
_______% __________________________________________________ ____________
14. List any vehicles, machines, hand or power tools, office equipment, software, laboratory instruments etc., used in performing your work. Show the amount of time spent using each of these on a daily,
weekly, or monthly basis (e.g., operate a personnel computer 1 hour every day) or show as a percentage of your work time.
Machine, tools, equipment No. of hours or % of time
_____________________________ __________________
_____________________________ __________________
_____________________________ __________________
15. List the most important knowledge, skills and abilities you need to perform the duties that you listed in items 12 and 13. Also list any licenses or certificates (e.g., R.N., driver's license, CDL, MS Excel, MS Access) required to perform your work.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
16. For what work do you make recommendations (i.e., your opinion is solicited, but you do not have final authority)? To whom? Please give examples.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
17. For what work do you make the final decision? Please provide examples.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
18. What policies, procedures, laws, rules, standards, or trade practices do you refer to or follow
in performing your work? __________________________________________________ _____
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
19. Do you have any responsibility for deciding what procedures, guidelines, laws, policies, rules, etc., are to be followed in your work or the work of others?
Not usually ,Sometimes ,Regularly
Please explain:__________________________________________ ______________________
__________________________________________________ ____________________
__________________________________________________ ____________________
20. What work do you do on your own without checking with your supervisor? (Refers to work identified in items #12 and 13)
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
21. Please provide examples of the kinds of matters you refer to your supervisor.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
22. With whom, or what organizations, do you have regular job related contacts?
INSIDE CITY GOVERNMENT
Titles of persons and/or Name of organization Purpose How Often
(Daily, weekly, etc)
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
OUTSIDE CITY GOVERNMENT
Titles of persons and/or Name of organization Purpose How Often
(Daily, weekly, etc)
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
Are your contacts generally:
Friendly and cooperative?
Unfriendly and difficult?
Please explain.
__________________________________________________ ____________________
__________________________________________________ ________________
__________________________________________________ ____________________
__________________________________________________ ____________________\
23. Indicate the physical effort required in your job. Show how often: daily, 2 to 3 times per week, 1 to 2 times per month, etc.
How Often
- Sitting at a desk or table with some walking, standing, bending or stooping, or
carrying light objects ___________
- Continuous operation of a Personal Computer (PC) for long periods (e.g., over 4 hrs.) ___________
- Rapid use of arms, hands or fingers in handling or manipulating objects, or operating equipment, tools, instruments requiring fine eye-hand coordination
___________
- Repeated bending, crouching, stooping, stretching, or crawling ___________
- Grappling or fighting physically with others ___________
- Unaided lifting of objects up to: 20 pounds: ___________
50 pounds: ___________
100 pounds: ___________
over 100 pounds: ___________
- Support part of the weight of ill or infirm persons while assisting them to walk, or roll
over in bed, or in other ways. ___________
- Climbing ladders or scaffolding ___________
- Other - Please describe ___________
__________________________________________________ ____________________
__________________________________________________ ____________________
24. Describe any hazards encountered in your job and how frequently (times per week, month, or year) you are exposed to each.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
25. List any safety equipment (e.g., hard hats, goggles, radiation shields) that you wear or safety precautions that you must follow.
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
26. Describe the surroundings in which your work is performed and state the percentage of time spent in
those surroundings (e.g., 90% inside an office, 25% driving a car, 100% on a hospital ward).
% of Time Surroundings in which work is performed
_______% __________________________________________________ ______
_______% __________________________________________________ ______
_______% __________________________________________________ ______
_______% __________________________________________________ ______
27. Describe any features in your surroundings which would generally be regarded as undesirable
or unpleasant and record how often you are exposed to these undesirable or unpleasant aspects.
__________________________________________________ ____________________
__________________________________________________ ___________________
__________________________________________________ ____________________
__________________________________________________ ____________________
28. Does your work require continuous operation of a vehicle, machine or piece of equipment for
long periods (e.g., over 3 hours at a time)? Please describe the machine or equipment and length
of time you continuously operate it.
__________________________________________________ ___________________
__________________________________________________ ____________________
__________________________________________________ ____________________
__________________________________________________ ____________________
ITEMS 29 & 30
TO BE COMPLETED BY EMPLOYEES WHO
SUPERVISOR OR LEAD OTHER EMPLOYEES
29. Describe your managerial and supervisory duties which involve exercise of supervisory control over the
work of others; e.g., plan and organize the work to be done, determine how the work should be
assigned and make work assignments, review work in progress or on completion to assess the quality
and quantity of work produced, communicate job requirements to employees and evaluate their work
performance, give on-the-job training, and select or participate in selecting new employees.
__________________________________________________ __________________________
__________________________________________________ __________________________
__________________________________________________ __________________________
30. List the employees whom you lead in the performance of their work; e.g., instructing them on the
correct way to conduct work processes, monitoring work production and/or to whom you provide full
supervision as described in item 29. Do not list employees supervised by your subordinate
supervisors. Include interns, summer employees, students and volunteers if you are responsible for
their work. Exclude contracted employees, inmates, patients, and clients.
Name Official Classification Title
____________________________ _____________________________________
____________________________ _____________________________________
a) Total number led or supervised directly: ______________
b) Total number led or supervised indirectly: ______________
(Those supervised by subordinates)
c) Total number of volunteers supervised: ______________
d) Others (explain): ______________
Total expressed as Full-Time Equivalents: ______________
(2080 hours = 1 FTE)
What percentage of time do you spend managing your department or subdivision thereof and
supervising others? (Double check % of time spent managing and supervising in ITEMS
12 and 13._______%
31. Additional comments (information that will help to explain your job):
__________________________________________________ ____________________
__________________________________________________ ____________________
I hereby certify to the best of my knowledge that the information that I have provided regarding my/the position
is complete and factual, and accurately describes the work.
SIGNATURE:________________________________________ _____________Date:______________
PRINTED NAME:_____________________________________________ _______________________
From India, Mumbai
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