Dear Sandeep,
Question is not of what I agree and what I do not. The question is also not of my understanding. Two things are important. One is that "nobody is perfect" is a too generalized statement and it cannot be used as an alibi to hide our weakness. The second is when, where, and how to display our imperfection is one's choice.
Now coming to your priorities. I feel that you should form an "Asset Management Committee" (AMC) immediately. This committee could be comprised of seniors from procurement, technical, commercial, and accounts/finance departments. They should develop an "Asset Management Register" (AMR). However, to do this first, you should codify the assets. Asset codification is no easy task, and it requires a lot of expertise. Wrong codes will create further headaches for you.
You may create an AMR without proper codification. However, that would be half the job. It will create problems for you in the future, that is for sure. For this, first, AMC should design an "Asset Codification Policy."
If you are unable to form AMC, then outsource this activity. Make sure that the outsourced agency has someone who has handled the purchase of capital equipment.
By the way, what about your stores? Has your purchase/stores done codification of your inventory? If not, then do this activity also. It will help you in improving the "Inventory Accuracy Ratio."
If you do all this, then you will experience the change and how things will start running professionally. Akshay Patra, an NGO that provides mid-day meals, has done all the above, and they run their purchase/stores quite professionally. Incidentally, their purchase is headed by just a Manager, and he is barely a 28-year-old person. I know about them because I have trained their 14 procurement staff.
All the best!
Dinesh V Divekar
From India, Bangalore
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8219Question is not of what I agree and what I do not. The question is also not of my understanding. Two things are important. One is that "nobody is perfect" is a too generalized statement and it cannot be used as an alibi to hide our weakness. The second is when, where, and how to display our imperfection is one's choice.
Now coming to your priorities. I feel that you should form an "Asset Management Committee" (AMC) immediately. This committee could be comprised of seniors from procurement, technical, commercial, and accounts/finance departments. They should develop an "Asset Management Register" (AMR). However, to do this first, you should codify the assets. Asset codification is no easy task, and it requires a lot of expertise. Wrong codes will create further headaches for you.
You may create an AMR without proper codification. However, that would be half the job. It will create problems for you in the future, that is for sure. For this, first, AMC should design an "Asset Codification Policy."
If you are unable to form AMC, then outsource this activity. Make sure that the outsourced agency has someone who has handled the purchase of capital equipment.
By the way, what about your stores? Has your purchase/stores done codification of your inventory? If not, then do this activity also. It will help you in improving the "Inventory Accuracy Ratio."
If you do all this, then you will experience the change and how things will start running professionally. Akshay Patra, an NGO that provides mid-day meals, has done all the above, and they run their purchase/stores quite professionally. Incidentally, their purchase is headed by just a Manager, and he is barely a 28-year-old person. I know about them because I have trained their 14 procurement staff.
All the best!
Dinesh V Divekar
From India, Bangalore
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