Hi !
To overcome this problem what we have done in our organisation that we have installed attandance system. Apart from this we have introduced Graceperiod system for the employees i.e. 10 min late comming or going early.
this 10 (combination of early comming or going) min is allowed only at 3 occasion in month. If that exceed then 1 half day per 3 occasion gets deducted.Deduction either from the EL or from salary.
Genuine employee will surly take a note of the same and follow but their are habitual employee will always reply like we are getting punished for the same by way of deduction of our salary or leave.
So to streamline the system and maintain the discipline we have also issued warning letter to them marking CC to their HOD.Asking reply within stipulated time also asked for kind of assured answer stating that it will not happen. Because as an HR we have to develop the culture otherwise all employees will start taking undue advantage of the system.
Thanks
Priti
From India
To overcome this problem what we have done in our organisation that we have installed attandance system. Apart from this we have introduced Graceperiod system for the employees i.e. 10 min late comming or going early.
this 10 (combination of early comming or going) min is allowed only at 3 occasion in month. If that exceed then 1 half day per 3 occasion gets deducted.Deduction either from the EL or from salary.
Genuine employee will surly take a note of the same and follow but their are habitual employee will always reply like we are getting punished for the same by way of deduction of our salary or leave.
So to streamline the system and maintain the discipline we have also issued warning letter to them marking CC to their HOD.Asking reply within stipulated time also asked for kind of assured answer stating that it will not happen. Because as an HR we have to develop the culture otherwise all employees will start taking undue advantage of the system.
Thanks
Priti
From India
Hi All,
I agree to all the scanner and auto capturing of in and out time. In addition I would suggest that every day in morning you should send a mail (marking all employee in the office) with the in and out time. Also highlighting the ones who are out of adherence. Trust me no one wants to be out of adherence in front of the world or his/her Boss.
Regards
Amit S Rajdev
From India, Mumbai
I agree to all the scanner and auto capturing of in and out time. In addition I would suggest that every day in morning you should send a mail (marking all employee in the office) with the in and out time. Also highlighting the ones who are out of adherence. Trust me no one wants to be out of adherence in front of the world or his/her Boss.
Regards
Amit S Rajdev
From India, Mumbai
Dear All,
Our Company does not have any policy but our new HR is insisting only on time.
All the Staff are very good at work and recently only (one year back) we underwent restructuring so only a hand ful of people. already v feel demotivated. This new HR does not understand all this but would like to prove himself. We do not agree for this as there is no HR policy in the company and v r demanding the HR policy before putting such rules.
Though, we appreciate that office decorum needs to be maintained, but isn't it necessary that v r also respected.
Pl. advise.
From India, Madras
Our Company does not have any policy but our new HR is insisting only on time.
All the Staff are very good at work and recently only (one year back) we underwent restructuring so only a hand ful of people. already v feel demotivated. This new HR does not understand all this but would like to prove himself. We do not agree for this as there is no HR policy in the company and v r demanding the HR policy before putting such rules.
Though, we appreciate that office decorum needs to be maintained, but isn't it necessary that v r also respected.
Pl. advise.
From India, Madras
hi rajendra,
dont worry abt that a simple solution is have clock timer tell ur employees to punch in and out calculate the salary on time basis not day basis.Employees will not like to get deductions from their monthly salary and eventually will start cmg on time and u willnot have to worry abt them coming late coz anyway u will not have to pay them.
From United Arab Emirates, Abu Dhabi
dont worry abt that a simple solution is have clock timer tell ur employees to punch in and out calculate the salary on time basis not day basis.Employees will not like to get deductions from their monthly salary and eventually will start cmg on time and u willnot have to worry abt them coming late coz anyway u will not have to pay them.
From United Arab Emirates, Abu Dhabi
Dear All,
I myself work in a company serving different variety of clients and our client office is our workplace. This makes it very difficult to keep a track of the timings of employees walkin in and out. We have necessarily made it mandatory for all employees to mail their intime and outtime to the HR and the responsibility of the genuinty of the such timings is put on the respective Client Head.
However, i agree to a grace period of 15 mins not more 3 times a month and later marking a half day from the 4th instance onwards. And certainly, if someone is seen to be misusing these 3 graces, one is sent a stern warning and put straight.
And as rightly pointed out by someone above, one has to have clear HR & Admin policies mentioning the late reporting rules and similar effect in case not followed.
Thanks
Sachin Nagda
From India, New Delhi
I myself work in a company serving different variety of clients and our client office is our workplace. This makes it very difficult to keep a track of the timings of employees walkin in and out. We have necessarily made it mandatory for all employees to mail their intime and outtime to the HR and the responsibility of the genuinty of the such timings is put on the respective Client Head.
However, i agree to a grace period of 15 mins not more 3 times a month and later marking a half day from the 4th instance onwards. And certainly, if someone is seen to be misusing these 3 graces, one is sent a stern warning and put straight.
And as rightly pointed out by someone above, one has to have clear HR & Admin policies mentioning the late reporting rules and similar effect in case not followed.
Thanks
Sachin Nagda
From India, New Delhi
issue a warning letter to the concern employee with taking your superoirs in confidence and also enclose the summary sheet of the working hours with that letter. sumit
From India, Ghaziabad
252From India, Ghaziabad
hi!
all my frnds gave great suggestions.If the employee is coming late again to office inspite of deduction of salary and councelling by HOD then u go for this psycological treatment...all ur staffs should stand together and should welcome him with a big claps for coming late to office....even after he comes late to office then u have to derive "animal policy" in ur office.
cheers
pragadeesh
8056711888
From India, Madras
all my frnds gave great suggestions.If the employee is coming late again to office inspite of deduction of salary and councelling by HOD then u go for this psycological treatment...all ur staffs should stand together and should welcome him with a big claps for coming late to office....even after he comes late to office then u have to derive "animal policy" in ur office.
cheers
pragadeesh
8056711888
From India, Madras
In order to control the late coming of employees, two types of mearues can be adopted. One is disciplinery i.e. deduction of leave or other punishment and second is Motivational i.e. framing of some rewarding / motivational policies which will attract emplyees to follow office timings like paying special reward to punchual employee by way of cash or certificate but announcing in staff meeting. If possible frame an monthly allowance policy e.g. those employees who will be havinng full month attendance will get a special allowance of Rs. 100/- (or suitable amount) in their salary etc.
I feel once diciplinery side is failed then you should go for motivational side to resolve this problem.
HARISH
From India, Ludhiana
I feel once diciplinery side is failed then you should go for motivational side to resolve this problem.
HARISH
From India, Ludhiana
Hi All,
I suggest changing the schedule of the employee. If the employee works 7-4 and often comes in late, change his schedule to 7:30-4:30. Often they don't like this very much because they don't want to finish later because of outside factors (family responsibilities, social life, commute, etc.) Then they have the choice. Either respect their original schedule or be imposed a new one.
Also, I had this problem at some point and asked the employee to give me a detailed, written explanation when she was late, plus she had to call in advance to advise us. Problem solved! It was less trouble for her to come in on time than to go through all this.
Good luck!
Renee L.
From Canada, Moncton
I suggest changing the schedule of the employee. If the employee works 7-4 and often comes in late, change his schedule to 7:30-4:30. Often they don't like this very much because they don't want to finish later because of outside factors (family responsibilities, social life, commute, etc.) Then they have the choice. Either respect their original schedule or be imposed a new one.
Also, I had this problem at some point and asked the employee to give me a detailed, written explanation when she was late, plus she had to call in advance to advise us. Problem solved! It was less trouble for her to come in on time than to go through all this.
Good luck!
Renee L.
From Canada, Moncton
Dear Rajendra,
Every company has separate own late coming policy.You have also do that and make this policy after discussion with your management. You have to give your all the employees 10 to 15 minutes grace time daily after that you have to provide them 3 to 4 short leave of 60 to 90 minutes in a month after that if any employee is regular coming late then you have to deduct his 1/2 day salary on that day in which he was coming late.
Regrds
Naveen Kumar Sharma
From India, Delhi
Every company has separate own late coming policy.You have also do that and make this policy after discussion with your management. You have to give your all the employees 10 to 15 minutes grace time daily after that you have to provide them 3 to 4 short leave of 60 to 90 minutes in a month after that if any employee is regular coming late then you have to deduct his 1/2 day salary on that day in which he was coming late.
Regrds
Naveen Kumar Sharma
From India, Delhi
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