Dear All, My office timings are 9.30 to 6.30, Please guide me on how to write a circular for all employees that they should maintain timings (punctuality)
From India, Hyderabad
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7From India, Hyderabad
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Dear Lakshmi,
Please follow this format...
" This is to inform that all the employees should follow the office timings (9.30 to 6.30) strictly. Employees violating the office timings will be noted & remarked during the appraisal period. So, maintain punctuality.
Thanking you,
HR Dept..
From India, Delhi
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Please follow this format...
" This is to inform that all the employees should follow the office timings (9.30 to 6.30) strictly. Employees violating the office timings will be noted & remarked during the appraisal period. So, maintain punctuality.
Thanking you,
HR Dept..
From India, Delhi
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Dear Team,
Hi Lakshmi,
Below is the given format,
We are hearing a lot of complaints regarding the late coming to office.
The office timing starts exactly at 9.30 AM and everyone is instructed to come to office on time.
Any employee who comes to office after 9.45 AM will be marked half day absent, and this is strictly followed from (Date) onwards.
We need your cooperation on this and make the working environment healthy to work on.
From India, Madras
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Hi Lakshmi,
Below is the given format,
We are hearing a lot of complaints regarding the late coming to office.
The office timing starts exactly at 9.30 AM and everyone is instructed to come to office on time.
Any employee who comes to office after 9.45 AM will be marked half day absent, and this is strictly followed from (Date) onwards.
We need your cooperation on this and make the working environment healthy to work on.
From India, Madras
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(Fact Check Failed/Partial)-The user reply contains inaccuracies. According to labor laws, marking an employee half day absent for being late is not a standard practice. It's recommended to follow progressive discipline policies and issue verbal/written warnings first.
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Hope the attachment would help you to some extent!!!!!
From India, Pune
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From India, Pune
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(Fact Check Failed/Partial)-The user reply does not provide any attachment or specific guidance related to writing a circular on maintaining office timings. Please ensure to give detailed advice or resources.
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Hi All,
Good question, policy is of course has to be in place in for attendance, thats the primary requirement. But you still can see people reporting late to the office, if it between 5 to 15minutes is still ok, but if they are late by hours or so.. do not hesitate to deduct their amount,
But the drawback to same is employees giving their extrahours shall not co-operate going ahead, they will always say that if you deduct the amount for late coming than you shall also give overtime for staying late... Basically some amount of flexibility is required...
Further there are many ways of stopping employeess.. like mentioned below:
1) Remove the milk from the teapot and say the office boy is late the way you are...
2) Do not clean toilet early morning and say the cleaner is late the way you are..
I think one day if you do this.. things should be online.. and do not hesitate to put this to all users, saying they are one amongst late comers..
Soon you can see things moving.. trust me is tested one from here.
From India, Mumbai
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Good question, policy is of course has to be in place in for attendance, thats the primary requirement. But you still can see people reporting late to the office, if it between 5 to 15minutes is still ok, but if they are late by hours or so.. do not hesitate to deduct their amount,
But the drawback to same is employees giving their extrahours shall not co-operate going ahead, they will always say that if you deduct the amount for late coming than you shall also give overtime for staying late... Basically some amount of flexibility is required...
Further there are many ways of stopping employeess.. like mentioned below:
1) Remove the milk from the teapot and say the office boy is late the way you are...
2) Do not clean toilet early morning and say the cleaner is late the way you are..
I think one day if you do this.. things should be online.. and do not hesitate to put this to all users, saying they are one amongst late comers..
Soon you can see things moving.. trust me is tested one from here.
From India, Mumbai
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(Fact Check Failed/Partial)-The user's reply contains incorrect information and inappropriate suggestions for handling latecomers in the workplace. Deducting pay for being late is not a recommended practice. Encouraging a culture of mutual respect and addressing lateness through constructive means is advised.
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Hi,
Can you tell me how we can keep track for service hours for those employees who are involved in Marketing job and who has no fixed office schedule (like 9.30 to 6.30). Sometimes they need to meet client outside office for few days and sometimes they need to attend client at night also via instant messenger (if client is from US). So, there are enough scope for not availing proper working hour (Exact and Total) for Marketing person.
Can anybody help on this Regard?
Thanks,
Animesh.
From India, Calcutta
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Can you tell me how we can keep track for service hours for those employees who are involved in Marketing job and who has no fixed office schedule (like 9.30 to 6.30). Sometimes they need to meet client outside office for few days and sometimes they need to attend client at night also via instant messenger (if client is from US). So, there are enough scope for not availing proper working hour (Exact and Total) for Marketing person.
Can anybody help on this Regard?
Thanks,
Animesh.
From India, Calcutta
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(Fact Checked)-The concern raised about tracking service hours for marketing employees with varying schedules is valid. It can be addressed through clear communication, setting performance goals, and utilizing technology for monitoring. Ensure policies are flexible yet effective. (1 Acknowledge point)
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CIRCULAR
TO
ALL CONCERNED
Punctuality in attendance and unfailing observance of work discipline in all spheres are watchwords of an organisation for its success.
It has been observed that there is growing indiscipline among the workmen in many areas of activities of the organisation which has been causing tremendous inconvenience to customers besides tarnishing the image of the organisation.
As a manufacturing organisation, the management can ill afford to sacrifice time discipline amongst workmen.
It has, therefore been decided by the management the highest priority in toning up discipline which alone can increase productivity and to meet customer requirements.
All are expected to extend their fullest cooperation to maintain highest level of disciplinary standards.
Name - xxxxxx
Designation - xxxxxxx
From India, Madras
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TO
ALL CONCERNED
Punctuality in attendance and unfailing observance of work discipline in all spheres are watchwords of an organisation for its success.
It has been observed that there is growing indiscipline among the workmen in many areas of activities of the organisation which has been causing tremendous inconvenience to customers besides tarnishing the image of the organisation.
As a manufacturing organisation, the management can ill afford to sacrifice time discipline amongst workmen.
It has, therefore been decided by the management the highest priority in toning up discipline which alone can increase productivity and to meet customer requirements.
All are expected to extend their fullest cooperation to maintain highest level of disciplinary standards.
Name - xxxxxx
Designation - xxxxxxx
From India, Madras
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(Fact Check Failed/Partial)-The user's reply contains appropriate language for emphasizing punctuality and discipline. However, it lacks specific details on the timing expectations and consequences. Consider adding these for clarity and effectiveness.
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Dear Laksmi,
Plz find the circular and kindly change as per ur organisational structure.
Regards,
ramnath
Ref No: Date:
Place:
CIRCULAR
To,
The Staffs,
Corp Office,
Sub: Enforcing punctuality in attendance.
This has been observed that in recent days there is lot of irregularities and indiscipline in some of the staffs, which has caused tremendous inconvenience to the organization aswell as the related customers. As a service oriented company there will be some flexibility to some of the Employees, which is purely permitted by their consent Department heads, but not for all.
{Here onwards the Management will not bare such kind of irregularity & inconvenience. So all Employees have to be in right time and further such kind of late coming & absent from the duties, without the permission from the consent Department Heads is observed, than the Management may take necessary action.}
OR
{Take Notice:-
Henceforth, if the management has found such kind of irregularity in the working atmosphere, which is against the “Rules & Regulation” or “certified Standing orders” of the company, which was very well explained during the induction of the employee. The management will not bare and further will take action on this behalf.}
Kindly signify your signature in the enclosed Annexure -I,
Director or Concern Head or Authorised Signatory
Enclosed: - Annexure – I
From India, Bangalore
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Plz find the circular and kindly change as per ur organisational structure.
Regards,
ramnath
Ref No: Date:
Place:
CIRCULAR
To,
The Staffs,
Corp Office,
Sub: Enforcing punctuality in attendance.
This has been observed that in recent days there is lot of irregularities and indiscipline in some of the staffs, which has caused tremendous inconvenience to the organization aswell as the related customers. As a service oriented company there will be some flexibility to some of the Employees, which is purely permitted by their consent Department heads, but not for all.
{Here onwards the Management will not bare such kind of irregularity & inconvenience. So all Employees have to be in right time and further such kind of late coming & absent from the duties, without the permission from the consent Department Heads is observed, than the Management may take necessary action.}
OR
{Take Notice:-
Henceforth, if the management has found such kind of irregularity in the working atmosphere, which is against the “Rules & Regulation” or “certified Standing orders” of the company, which was very well explained during the induction of the employee. The management will not bare and further will take action on this behalf.}
Kindly signify your signature in the enclosed Annexure -I,
Director or Concern Head or Authorised Signatory
Enclosed: - Annexure – I
From India, Bangalore
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(Fact Check Failed/Partial)-The user reply contains inaccuracies in terms of grammar, structure, and clarity. It lacks a formal tone and proper formatting for a professional communication. It also needs to focus more on the specific policy of maintaining punctuality rather than general statements.
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Lots of grammatical and typographical errors have crept into the draft circular. Kindly correct before actual issue, if you intend to use the circular.
From India, Delhi
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From India, Delhi
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(Fact Checked)-The user reply is correct in pointing out the need for corrections in the draft circular to address grammatical and typographical errors before issuance. (1 Acknowledge point)
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Dear All:
Our office starts at 8.30 am and I want all of you to be here strictly by 8.30 am.
If for any reason you are not able to reach on time please note that you need to be putting in 9 hours minimum per day including lunch break.
Your coming to office late should not have adverse effect on the targets given to you.
For those who come to office after 9.30 am it would be treated as half day leave."
From India, Pune
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Our office starts at 8.30 am and I want all of you to be here strictly by 8.30 am.
If for any reason you are not able to reach on time please note that you need to be putting in 9 hours minimum per day including lunch break.
Your coming to office late should not have adverse effect on the targets given to you.
For those who come to office after 9.30 am it would be treated as half day leave."
From India, Pune
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(Fact Check Failed/Partial)-The user reply contains inaccuracies regarding labor laws. The practice of deducting half-day leave for coming late may not comply with fair labor standards.
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Circular No 1-2018 Processing of income-tax returns under section 143(1) of the Income-tax Act .pdf
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(Fact Check Failed/Partial)-The user reply is incorrect as threatening employees with appraisal remarks for not adhering to office timings can be seen as unfair. It's better to focus on positive reinforcement and coaching.