Hi,
I need to draft a new mobile policy for the employees. We provide an official connection to our employees and need to design a policy. Its content includes entitlement, usage, billing, treatment of personal use/calls, maintenance, loss/replacement, upgrades, etc.
So, kindly help me if you have some policy on the same.
From India, Gurgaon
Acknowledge(0)
Amend(0)
I need to draft a new mobile policy for the employees. We provide an official connection to our employees and need to design a policy. Its content includes entitlement, usage, billing, treatment of personal use/calls, maintenance, loss/replacement, upgrades, etc.
So, kindly help me if you have some policy on the same.
From India, Gurgaon
Acknowledge(0)Amend(0)
Hi Ashish,
I see that you have been a member of this community for more than 2 years. You should have used the research tab provided here, as you will find loads of information on the requested topic. Good luck!
From India, Bangalore
Acknowledge(0)Amend(0)
482I see that you have been a member of this community for more than 2 years. You should have used the research tab provided here, as you will find loads of information on the requested topic. Good luck!
From India, Bangalore
Acknowledge(0)Amend(0)
Dear, the mobile phone policy is bieng folowed by us in our organization is attached herewith. You can fine-tune it to suit your company. Balaji
From India, Madras
Acknowledge(0)Amend(0)
From India, Madras
Acknowledge(0)Amend(0)
Hello,
Thank you for your input on the mobile policy. I would like to also request members to share the mobile usage policy inside the office or factory (manufacturing setup) and any circular regarding the use of mobile phones on the shop floor.
Regards,
Satish
From India, Mumbai
Acknowledge(0)Amend(0)
Thank you for your input on the mobile policy. I would like to also request members to share the mobile usage policy inside the office or factory (manufacturing setup) and any circular regarding the use of mobile phones on the shop floor.
Regards,
Satish
From India, Mumbai
Acknowledge(0)Amend(0)
Our company has provided Group BSNL SIM to the executives (E5 & above grade). The plan is called CUP-99, i.e., fixed charges per month are Rs. 99/-, within the group free etc. The individual usage limit per month is Rs. 270/-, and usage beyond the limit will be deducted from the monthly salary.
Top-level executives directly related to production have also been provided cell phones. The cost of the cell phone is categorized into 3 groups: Rs. 6000/-, Rs. 4500/-, and Rs. 3000/-. This amount is paid directly to the executives, and they have to submit purchase receipts. The life of the instrument is 3 years.
I hope this will give some idea for designing the policy.
From India, Hubli
Acknowledge(0)Amend(0)
Top-level executives directly related to production have also been provided cell phones. The cost of the cell phone is categorized into 3 groups: Rs. 6000/-, Rs. 4500/-, and Rs. 3000/-. This amount is paid directly to the executives, and they have to submit purchase receipts. The life of the instrument is 3 years.
I hope this will give some idea for designing the policy.
From India, Hubli
Acknowledge(0)Amend(0)
Dear Ashish,
Limits on usage can be assigned by you on the basis of usage by function and levels. For example, a marketing officer may have a higher limit vis-a-vis an accounts officer, though both are at the same level in the hierarchy of the organization.
A specimen is provided below for your ready reference and can be tailored to your requirements.
Hope you will find it useful.
Regards,
UG
POLICY ON PROVIDING MOBILE PHONES TO EMPLOYEES
Objective:
The purpose of this Policy is to define clear guidelines for providing mobile handsets to employees to help them discharge their official duties.
Applicability:
All employees on the permanent rolls of the Company who fulfill the eligibility criteria.
Criteria:
The nature of the job, position, and responsibilities of an employee should be considered while allocating a mobile phone to an employee.
Eligibility:
(a) Directly Eligible: All "Senior Managers" and above.
(b) Indirectly eligible: Employees at the levels of "Manager & below" will be eligible depending on the nature of the job on a case-by-case basis. The approval of the HoD will be required in all such cases.
Value of Handset:
All eligible employees are required to purchase a handset of their choice, subject to the maximum limits indicated below:
- Manager & below: Rs. 3,000
- Sr. Mgr – DGM: Rs. 6,000
- GM & Above: Rs. 10,000
The reimbursement shall be made on the production of authentic proof of purchase (i.e., original bill).
ISD/STD/Roaming Facility in Mobile Phone
- STD/Roaming facility: would be restricted depending on the nature of the work and would require the concerned HoD's approval.
- ISD facility: This facility will only be given to the VP category.
However, in case any employee is traveling abroad on official work, the ISD facility may be extended to the employee for the specified period, subject to the approval of the concerned HoD. The final approving authority in such cases will be the VP - HR Head.
General:
(a) Ownership: The existing handsets will become the property of the employee with immediate effect. They will be entitled to get reimbursement for another handset after completion of two years from the date of purchase of the existing handset, as per the above entitlement. The handset thus owned by the employee will be insured against damage/theft by the employee concerned.
(b) Accessories: No accessories will be issued by the Company. These may be bought by the Company and will only be provided in case of field jobs (e.g., sales, collection, technical, etc.), after approval of HoD and VP-HR.
(c) Battery: The replacement of the battery will normally be allowed upon completion of a minimum of one year from the date of purchase of the handset. The costs towards the same shall be borne by the company.
(d) Lifetime: All handsets would be deemed to have a life of two years from the date of purchase. At the end of two years, the employee can purchase another handset as per his entitlement.
(e) Transfer: In case an employee gets transferred to another group company, employee records transferred to the new Unit are required to show the details on the date of purchase of the handset.
(f) Separation: In case of separation of an employee before two years, pro-rata recovery against the handset shall be made from the employee's full & final settlement dues/recovered separately, as the case may be. This will, however, be computed based on the completed months of service in the company.
(g) Other conditions:
1. Employees should ensure the use of the cellphone for their official purposes only. Under no circumstances should the handset be sold, loaned, or transferred to anyone other than for whom it is taken.
2. Handsets should always be kept in "switched on" mode to ensure contactability both during and after office hours.
3. Current handsets: The following will apply to employees who are currently holding handsets bought by the company:
- Employees will have the option of buying the current handset at the depreciated value at the end of 2 years/separation, as the case may be.
- In case an employee holding a handset wants to purchase a new handset (before completion of two years from the date of allocation, maybe on transfer/otherwise) as per the above policy, he/she will necessarily have to purchase the current handset allocated at the depreciated/book value as decided by the Accounts department.
- At the end of two years from the date of allocation, the employee can buy a new handset as per the policy.
- In case of theft of the handset, the employee should immediately inform the Administration Department to take necessary action. It is needless to say that every employee should take care of the company property allocated to him/her.
Any exception to the rules on current handsets would require authorization from VP-HR.
4. Taxes, if applicable as per the current tax laws, will be borne by the employee concerned.
5. The Management reserves the right to alter, modify, change, or withdraw this scheme at any time at its sole discretion.
No deviations to the above policy are permissible. Any changes/clarifications/interpretations to the above policy will be made/provided by the Director.
This policy will be effective from [effective date].
From India, Bangalore
Acknowledge(0)Amend(0)
Limits on usage can be assigned by you on the basis of usage by function and levels. For example, a marketing officer may have a higher limit vis-a-vis an accounts officer, though both are at the same level in the hierarchy of the organization.
A specimen is provided below for your ready reference and can be tailored to your requirements.
Hope you will find it useful.
Regards,
UG
POLICY ON PROVIDING MOBILE PHONES TO EMPLOYEES
Objective:
The purpose of this Policy is to define clear guidelines for providing mobile handsets to employees to help them discharge their official duties.
Applicability:
All employees on the permanent rolls of the Company who fulfill the eligibility criteria.
Criteria:
The nature of the job, position, and responsibilities of an employee should be considered while allocating a mobile phone to an employee.
Eligibility:
(a) Directly Eligible: All "Senior Managers" and above.
(b) Indirectly eligible: Employees at the levels of "Manager & below" will be eligible depending on the nature of the job on a case-by-case basis. The approval of the HoD will be required in all such cases.
Value of Handset:
All eligible employees are required to purchase a handset of their choice, subject to the maximum limits indicated below:
- Manager & below: Rs. 3,000
- Sr. Mgr – DGM: Rs. 6,000
- GM & Above: Rs. 10,000
The reimbursement shall be made on the production of authentic proof of purchase (i.e., original bill).
ISD/STD/Roaming Facility in Mobile Phone
- STD/Roaming facility: would be restricted depending on the nature of the work and would require the concerned HoD's approval.
- ISD facility: This facility will only be given to the VP category.
However, in case any employee is traveling abroad on official work, the ISD facility may be extended to the employee for the specified period, subject to the approval of the concerned HoD. The final approving authority in such cases will be the VP - HR Head.
General:
(a) Ownership: The existing handsets will become the property of the employee with immediate effect. They will be entitled to get reimbursement for another handset after completion of two years from the date of purchase of the existing handset, as per the above entitlement. The handset thus owned by the employee will be insured against damage/theft by the employee concerned.
(b) Accessories: No accessories will be issued by the Company. These may be bought by the Company and will only be provided in case of field jobs (e.g., sales, collection, technical, etc.), after approval of HoD and VP-HR.
(c) Battery: The replacement of the battery will normally be allowed upon completion of a minimum of one year from the date of purchase of the handset. The costs towards the same shall be borne by the company.
(d) Lifetime: All handsets would be deemed to have a life of two years from the date of purchase. At the end of two years, the employee can purchase another handset as per his entitlement.
(e) Transfer: In case an employee gets transferred to another group company, employee records transferred to the new Unit are required to show the details on the date of purchase of the handset.
(f) Separation: In case of separation of an employee before two years, pro-rata recovery against the handset shall be made from the employee's full & final settlement dues/recovered separately, as the case may be. This will, however, be computed based on the completed months of service in the company.
(g) Other conditions:
1. Employees should ensure the use of the cellphone for their official purposes only. Under no circumstances should the handset be sold, loaned, or transferred to anyone other than for whom it is taken.
2. Handsets should always be kept in "switched on" mode to ensure contactability both during and after office hours.
3. Current handsets: The following will apply to employees who are currently holding handsets bought by the company:
- Employees will have the option of buying the current handset at the depreciated value at the end of 2 years/separation, as the case may be.
- In case an employee holding a handset wants to purchase a new handset (before completion of two years from the date of allocation, maybe on transfer/otherwise) as per the above policy, he/she will necessarily have to purchase the current handset allocated at the depreciated/book value as decided by the Accounts department.
- At the end of two years from the date of allocation, the employee can buy a new handset as per the policy.
- In case of theft of the handset, the employee should immediately inform the Administration Department to take necessary action. It is needless to say that every employee should take care of the company property allocated to him/her.
Any exception to the rules on current handsets would require authorization from VP-HR.
4. Taxes, if applicable as per the current tax laws, will be borne by the employee concerned.
5. The Management reserves the right to alter, modify, change, or withdraw this scheme at any time at its sole discretion.
No deviations to the above policy are permissible. Any changes/clarifications/interpretations to the above policy will be made/provided by the Director.
This policy will be effective from [effective date].
From India, Bangalore
Acknowledge(0)Amend(0)Looking for something specific? - Join & Be Part Of Our Community and get connected with the right people who can help. Our AI-powered platform provides real-time fact-checking, peer-reviewed insights, and a vast historical knowledge base to support your search.