Dear All,
I am working as an HR executive in a manufacturing company. One of our staff members has resigned. My question is when should we give her the experience letter and relieving letter? I believe it should be provided on her last working day, but she is requesting it one day before. Please advise.
Thank you.
From India, Bhubaneswar
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I am working as an HR executive in a manufacturing company. One of our staff members has resigned. My question is when should we give her the experience letter and relieving letter? I believe it should be provided on her last working day, but she is requesting it one day before. Please advise.
Thank you.
From India, Bhubaneswar
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Hi, No, you should provide her both letters on her last working day.
From India, Mumbai
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429From India, Mumbai
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Hi, You cannot provide the Service certificate and relieving letter before her last working day. Just express her this smoothly. Regards Ravichandra
From India, Hyderabad
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From India, Hyderabad
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Hello,
You have not mentioned the reasons for resigning and whether a confirmed employee or probationer employee. Now the question comes that relieving from the duty. It depends upon the service condition laid out in your appointment order issued to the employee. Based on that, the management can decide. Normally, for the confirmed employee, he/she should give one month's notice. Upon receipt of the resignation letter, you can issue the acceptance letter mentioning the date of relieving, and accordingly, you can be relieved from duty.
Regarding the experience certificate, you should issue this only after being relieved from duty if possible, along with the final settlement.
Adoni Suguresh Sr. Executive (Pers & Admn)
From India, Bidar
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You have not mentioned the reasons for resigning and whether a confirmed employee or probationer employee. Now the question comes that relieving from the duty. It depends upon the service condition laid out in your appointment order issued to the employee. Based on that, the management can decide. Normally, for the confirmed employee, he/she should give one month's notice. Upon receipt of the resignation letter, you can issue the acceptance letter mentioning the date of relieving, and accordingly, you can be relieved from duty.
Regarding the experience certificate, you should issue this only after being relieved from duty if possible, along with the final settlement.
Adoni Suguresh Sr. Executive (Pers & Admn)
From India, Bidar
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Normally, on the last working day, we organize a farewell for the employee. During the farewell, we give him/her a memento and hand over the relieving order, service certificate, and the final settlement check. Before that, when the employee submits the resignation, we provide the employee with an acknowledgment of the resignation through an official letter. In that letter, we inform the employee of the tentative date of relieving, subject to satisfactory handover of charge and obtaining of no dues on a clearance form. We attach a clearance form to the acknowledgment letter.
We are a manufacturing firm, and we follow these protocols to ensure that the employee leaves with a positive feeling and becomes a good ambassador for us. I am sure that IT companies and BPO companies will have better practices, given that they are all human capital-intensive companies.
Cheers
From United+States, San+Francisco
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We are a manufacturing firm, and we follow these protocols to ensure that the employee leaves with a positive feeling and becomes a good ambassador for us. I am sure that IT companies and BPO companies will have better practices, given that they are all human capital-intensive companies.
Cheers
From United+States, San+Francisco
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No, you should not give her experience letter and relieving letter before last working day.
From India, Jaipur
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From India, Jaipur
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Dear All,
The best thing to do is to acknowledge the resignation the day it is received, with an indication of the relieving date, and ask the employee to complete the no dues procedure before the last working day. A relieving letter one day before the LWD does not serve any purpose.
From India, Bangalore
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The best thing to do is to acknowledge the resignation the day it is received, with an indication of the relieving date, and ask the employee to complete the no dues procedure before the last working day. A relieving letter one day before the LWD does not serve any purpose.
From India, Bangalore
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