Hi,
I have been working for an IT company for 2.7 years as a software engineer. I recently received an offer from another company and have submitted my resignation. I am currently requesting a relieving letter from my current employer. The notice period in my current company is 3 months, and I have already served 1 month of notice, requesting a 2-month buyout.
As per the offer letter:
"The employment shall be terminated by either party by giving 3 months notice or payment of the salary in lieu thereof, and either party is not bound to give any reason therefore."
I have spoken to HR, but they have refused to provide me with a relieving letter or even reply to my resignation email. Additionally, the new company I am planning to join has declined to extend the joining date.
Please suggest how I can obtain the relieving letter and successfully join the new company.
Regards
From India, Bangalore
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I have been working for an IT company for 2.7 years as a software engineer. I recently received an offer from another company and have submitted my resignation. I am currently requesting a relieving letter from my current employer. The notice period in my current company is 3 months, and I have already served 1 month of notice, requesting a 2-month buyout.
As per the offer letter:
"The employment shall be terminated by either party by giving 3 months notice or payment of the salary in lieu thereof, and either party is not bound to give any reason therefore."
I have spoken to HR, but they have refused to provide me with a relieving letter or even reply to my resignation email. Additionally, the new company I am planning to join has declined to extend the joining date.
Please suggest how I can obtain the relieving letter and successfully join the new company.
Regards
From India, Bangalore
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Hi,
In that case, you need to speak to your supervisor/boss and HOD and share your concerns first. There is no need to speak to HR directly as they can simply do their job. However, the job of your HOD/TL is to provide departmental clearance to you, so after obtaining clearance from them, you can then speak to HR.
Please let us know whether you resigned by email or followed the proper procedures, and whether you have handed over your work or not.
The factors mentioned above play a crucial role here, and it seems that you have resigned via email and are now waiting for acceptance and the relieving letter in response to your request. This is not the ethical or professional way to resign under normal circumstances.
Please reply with answers so that you can receive appropriate and helpful responses that you are seeking.
From India, Gurgaon
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687In that case, you need to speak to your supervisor/boss and HOD and share your concerns first. There is no need to speak to HR directly as they can simply do their job. However, the job of your HOD/TL is to provide departmental clearance to you, so after obtaining clearance from them, you can then speak to HR.
Please let us know whether you resigned by email or followed the proper procedures, and whether you have handed over your work or not.
The factors mentioned above play a crucial role here, and it seems that you have resigned via email and are now waiting for acceptance and the relieving letter in response to your request. This is not the ethical or professional way to resign under normal circumstances.
Please reply with answers so that you can receive appropriate and helpful responses that you are seeking.
From India, Gurgaon
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To,
The concerned authority,
Sub: Reminder of the resignation and relieving
This is to mention that I had sent my resignation via email/self-delivered letter on [DATE] to [HR/Authority NAME]. Even after following up, I have not been updated on this matter. Therefore, I hereby tender a final notice stating the following:
I wish to resign from my employment and would like you to relieve me at the earliest.
As per the separation policy mentioned in the appointment letter clause no. [ ], it states that "The employment shall be terminated by either party by giving 3 months' notice or payment of the salary in lieu thereof, and either party is not bound to give any reason therefore."
Thus, as per the clause, I am willing to serve one month's notice from the actual date of handing over the resignation, i.e., [DATE]. Therefore, my last working day shall be [Last Working Day]. Regarding the remaining 2 months' notice, I am willing to opt for the notice buyout option and pay my 2 months' salary in lieu of notice.
I reiterate that I would appreciate receiving the relieving and experience letter on the last day of work, as well as settling the Full and Final (F&F) on the last day itself, clearing all dues on both sides.
Kindly acknowledge the receipt of this.
Regards,
Your Name
Your Designation
==================================
Duplicate the copy, go and hand-deliver the letter, and obtain an acknowledgment signature on the duplicate. If they decline to acknowledge receipt, reprint it and send it via registered mail to the office address. By doing so, you have fulfilled your part, and the employer's responsibility is initiated.
I await senior advice as well.
From India, Mumbai
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The concerned authority,
Sub: Reminder of the resignation and relieving
This is to mention that I had sent my resignation via email/self-delivered letter on [DATE] to [HR/Authority NAME]. Even after following up, I have not been updated on this matter. Therefore, I hereby tender a final notice stating the following:
I wish to resign from my employment and would like you to relieve me at the earliest.
As per the separation policy mentioned in the appointment letter clause no. [ ], it states that "The employment shall be terminated by either party by giving 3 months' notice or payment of the salary in lieu thereof, and either party is not bound to give any reason therefore."
Thus, as per the clause, I am willing to serve one month's notice from the actual date of handing over the resignation, i.e., [DATE]. Therefore, my last working day shall be [Last Working Day]. Regarding the remaining 2 months' notice, I am willing to opt for the notice buyout option and pay my 2 months' salary in lieu of notice.
I reiterate that I would appreciate receiving the relieving and experience letter on the last day of work, as well as settling the Full and Final (F&F) on the last day itself, clearing all dues on both sides.
Kindly acknowledge the receipt of this.
Regards,
Your Name
Your Designation
==================================
Duplicate the copy, go and hand-deliver the letter, and obtain an acknowledgment signature on the duplicate. If they decline to acknowledge receipt, reprint it and send it via registered mail to the office address. By doing so, you have fulfilled your part, and the employer's responsibility is initiated.
I await senior advice as well.
From India, Mumbai
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Hi Anil,
Thank you for the reply. I have submitted my resignation through email, for which I didn't receive any kind of response from the management or my HR. It's a small to midsize company.
Hi Ankita,
Thank you for your reply as well. I have informed my new company's HR (it's an MNC) that I will be joining without the relieving letter but will be submitting an affidavit stating that I am no longer an employee of the previous company, clearly mentioning the buyout as well. They mentioned they need to consult with the background verification team about this. I am concerned that they may not accept this affidavit.
The HR of the new company has requested at least a confirmation from my HR that they have acknowledged my resignation email. However, the management, Team Leader, and even the HR have declined to respond to my resignation email. I am hopeful that the new company will accept the affidavit, which I will find out tomorrow. If not, I will risk losing this offer. Please keep me updated if there are any alternative solutions.
Regards,
From India, Bangalore
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Thank you for the reply. I have submitted my resignation through email, for which I didn't receive any kind of response from the management or my HR. It's a small to midsize company.
Hi Ankita,
Thank you for your reply as well. I have informed my new company's HR (it's an MNC) that I will be joining without the relieving letter but will be submitting an affidavit stating that I am no longer an employee of the previous company, clearly mentioning the buyout as well. They mentioned they need to consult with the background verification team about this. I am concerned that they may not accept this affidavit.
The HR of the new company has requested at least a confirmation from my HR that they have acknowledged my resignation email. However, the management, Team Leader, and even the HR have declined to respond to my resignation email. I am hopeful that the new company will accept the affidavit, which I will find out tomorrow. If not, I will risk losing this offer. Please keep me updated if there are any alternative solutions.
Regards,
From India, Bangalore
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May I take this opportunity to appeal to members that when they resign or correspond with the company, to submit hard copies and get acknowledgment of the receipt of the letter. If sending by email, I think there is a facility to know whether the mail has been delivered and opened. I have used it in the past and now I do not know. Please see How can I know has my email been read? | Email Tips | Essex, Hertfordshire, Bishop's Stortford and Harlow | Easykey.
Let Sneha's experience be a lesson to all of us, and let us make sure that we send resignations and other important communication in writing, deliver it by hand, and if it is not acknowledged, then send it by Registered post.
From United Kingdom
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Let Sneha's experience be a lesson to all of us, and let us make sure that we send resignations and other important communication in writing, deliver it by hand, and if it is not acknowledged, then send it by Registered post.
From United Kingdom
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Hi Simhan I completely agree with your reply to the post. Can you please let me know the format to prepare the affidavit for relieving letter ASAP. Regards Sneha
From India, Bangalore
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From India, Bangalore
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HI Sneha
As I was right and you also have accepted that you just have resigned by email which I would like to remind you again, was not the right procedure of resigning a post in a normal condition and is possibly the reason of these problems you are into today.
To All:
Second, email resignation and communication is acceptable in the situation where an employee is not at work at the time, due to health or any valid reason or not able to join office back to do so by mentioning the valid reason of the same but not in a normal condition of employment.
Normal conditions imply to the situation where an employee who is at work and perfectly fit and fine by health at the time of resignation and able to follow (must follow) the applicable and said procedure of resignation under appointment/ Joining letter. The employee has to hand over his/her responsibilities to his/her immediate supervisor/ TL/ BOSS/ HR or to any responsible colleague assigned by authority/TL/Boss/HR completely and get departmental clearance such as handover of work till the time and data/files under possession, the IT/Admin asset and get clearance of the responsible respective authority.
How can any employer accept the resignation of an employee by email communication by forgetting the aforesaid condition /requirement/procedure of resignation?
Employers as well as employee are bound to obey the agreed terms and conditions of employment and neither of them permitted to disobey the same or go easily by doing this unacceptable act, and when anyone of them does, create conflicts like existing in this case too.
We all know and corresponding with candidates/employee/employers and other daily, over these Notice Period issues and conflicts, and observe the same reasons of breach of terms & conditions of employment but still not learning from them and mistakes being repeated, is actually a big and serious problem and not just for one but for all of us (including Employee, Employer, Students, other professionals and researchers manyhow).
How can an employee treat his/her employment and present work responsibilities by this irresponsible act/behavior? If an employee/ candidate expect or deserve the right to have appointment letter first or before joining and agreed on terms than employer do deserve the right to have appropriate procedure and act by an employee by following the agreed employment terms & conditions.
Professionalism, professional etiquettes, terms and conditions of employment, procedure/policies, why these are existing, why these are valuable to us and being formulated and apply?
She has resigned by email but who will say and responsible for whether it has been accepted or not (She admitted too) whether she has handed over the aforesaid work responsibilities formally and gets clearance or not. Who will be responsible for any lack or any unfavorable thing to employer in present/future if occurred? Can any employer be able to bear these situation or future possibilities or acceptable and forget the right procedure of relieving any candidate?
“A wrong question can only get wrong answer” moreover, she has not visited to them personally and if I'm not wrong she has stopped going office without even informing them or say took leave and put that resignation by email subsequently.
To Sneha:
As I said in my previous response, I would request you again to make a visit to your employer personally and speak to them (your Immd Supervisor/Boss or HR, and get their actual responses and demand, but do not waste time by making email communication or waiting to get clearance by your employer.
Lastly, Company size dosent matter but the procedure, terms and conditions along with the acts we perform and response of others
To all the employees and candidate:
Do not forget to obey /follow the agreed employment terms and condition while at the time of resigning. Everyone of you and we all deserve the right to look forward for future growth and new/big/better opportunities but by showing irresponsible and unprofessional act, you/we can be caught by unfavorable situation anytime even at the background check by future employers or anytime in future.
Cite Community, member/ seniors/experts can just suggestion you or direct you on how to proceed further but it is you who actually have to perform or take the situation.
“Only you and your actions can get you the solution of your problems”
Best of Luck
From India, Gurgaon
Acknowledge(0)Amend(0)
As I was right and you also have accepted that you just have resigned by email which I would like to remind you again, was not the right procedure of resigning a post in a normal condition and is possibly the reason of these problems you are into today.
To All:
Second, email resignation and communication is acceptable in the situation where an employee is not at work at the time, due to health or any valid reason or not able to join office back to do so by mentioning the valid reason of the same but not in a normal condition of employment.
Normal conditions imply to the situation where an employee who is at work and perfectly fit and fine by health at the time of resignation and able to follow (must follow) the applicable and said procedure of resignation under appointment/ Joining letter. The employee has to hand over his/her responsibilities to his/her immediate supervisor/ TL/ BOSS/ HR or to any responsible colleague assigned by authority/TL/Boss/HR completely and get departmental clearance such as handover of work till the time and data/files under possession, the IT/Admin asset and get clearance of the responsible respective authority.
How can any employer accept the resignation of an employee by email communication by forgetting the aforesaid condition /requirement/procedure of resignation?
Employers as well as employee are bound to obey the agreed terms and conditions of employment and neither of them permitted to disobey the same or go easily by doing this unacceptable act, and when anyone of them does, create conflicts like existing in this case too.
We all know and corresponding with candidates/employee/employers and other daily, over these Notice Period issues and conflicts, and observe the same reasons of breach of terms & conditions of employment but still not learning from them and mistakes being repeated, is actually a big and serious problem and not just for one but for all of us (including Employee, Employer, Students, other professionals and researchers manyhow).
How can an employee treat his/her employment and present work responsibilities by this irresponsible act/behavior? If an employee/ candidate expect or deserve the right to have appointment letter first or before joining and agreed on terms than employer do deserve the right to have appropriate procedure and act by an employee by following the agreed employment terms & conditions.
Professionalism, professional etiquettes, terms and conditions of employment, procedure/policies, why these are existing, why these are valuable to us and being formulated and apply?
She has resigned by email but who will say and responsible for whether it has been accepted or not (She admitted too) whether she has handed over the aforesaid work responsibilities formally and gets clearance or not. Who will be responsible for any lack or any unfavorable thing to employer in present/future if occurred? Can any employer be able to bear these situation or future possibilities or acceptable and forget the right procedure of relieving any candidate?
“A wrong question can only get wrong answer” moreover, she has not visited to them personally and if I'm not wrong she has stopped going office without even informing them or say took leave and put that resignation by email subsequently.
To Sneha:
As I said in my previous response, I would request you again to make a visit to your employer personally and speak to them (your Immd Supervisor/Boss or HR, and get their actual responses and demand, but do not waste time by making email communication or waiting to get clearance by your employer.
Lastly, Company size dosent matter but the procedure, terms and conditions along with the acts we perform and response of others
To all the employees and candidate:
Do not forget to obey /follow the agreed employment terms and condition while at the time of resigning. Everyone of you and we all deserve the right to look forward for future growth and new/big/better opportunities but by showing irresponsible and unprofessional act, you/we can be caught by unfavorable situation anytime even at the background check by future employers or anytime in future.
Cite Community, member/ seniors/experts can just suggestion you or direct you on how to proceed further but it is you who actually have to perform or take the situation.
“Only you and your actions can get you the solution of your problems”
Best of Luck
From India, Gurgaon
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Hi Anil,
The affidavit thing didn't work out, so I had to decline the offer. I hope others do not make the same mistake as I did. If I had received an acceptance email, that would have resolved the situation.
Hi all,
Please read the posts by Anil Arora carefully and follow every instruction.
Regards
From India, Bangalore
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The affidavit thing didn't work out, so I had to decline the offer. I hope others do not make the same mistake as I did. If I had received an acceptance email, that would have resolved the situation.
Hi all,
Please read the posts by Anil Arora carefully and follow every instruction.
Regards
From India, Bangalore
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