There may be dozens of previous employers, so does it matter? For a week's time, one person got employed at one establishment, and simultaneously, he got employed in four establishments in all four weeks. He is a member of all establishments unless the ECR is paid, but after the completion of ECR, the employer has to click the exit option. If the employee already switched, then it would show "no more employee with you"; otherwise, EXIT should be submitted.
And yes, all four would submit his contribution for different time slots. Here, if any employer links the UAN at payment time instead of the actual joining time, then he would be termed as the last employer, and the department will deem that the employee is continuing with that employer.
Just imagine that some person worked from 01/01/2017 to 10/01/2017, and the HR department seeds his UAN just before making ECR, i.e., 5th Feb. Then how can he be able to make an exit on 10/01/2017, as the system will not allow him to make the entry on the date before the joining entry.
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651And yes, all four would submit his contribution for different time slots. Here, if any employer links the UAN at payment time instead of the actual joining time, then he would be termed as the last employer, and the department will deem that the employee is continuing with that employer.
Just imagine that some person worked from 01/01/2017 to 10/01/2017, and the HR department seeds his UAN just before making ECR, i.e., 5th Feb. Then how can he be able to make an exit on 10/01/2017, as the system will not allow him to make the entry on the date before the joining entry.
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Hi, Mr. Sharma,
I have one more query. I know we can check the active members' service history. But if somebody leaves our organization today, can we see them in the active members' field? Can we trace their whereabouts or where they have joined from using their UAN details? The active member section shows the service history of active members only. How can we get the details of employees who have already left but were our employees until 10 days ago?
Thank you.
From India, Kolkata
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I have one more query. I know we can check the active members' service history. But if somebody leaves our organization today, can we see them in the active members' field? Can we trace their whereabouts or where they have joined from using their UAN details? The active member section shows the service history of active members only. How can we get the details of employees who have already left but were our employees until 10 days ago?
Thank you.
From India, Kolkata
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under active members details, put the UAN in Member service details, it will display
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So, for the employee who left my company on 15th January and joined another organization on the very next day, can I see his employment details in the active member section? However, nothing is showing there.
Can we check the employments of the ex-employees from the Active Member section? They are not active members of my establishment anymore!
From India, Kolkata
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Can we check the employments of the ex-employees from the Active Member section? They are not active members of my establishment anymore!
From India, Kolkata
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And one more question, please. Maybe this is the last one. :-)
As you have stated earlier, unless an employer uploads the ECR for an employee, the employment is not confirmed from an HR perspective.
So, the employee cannot see this company in his own member portal until the employer uploads the ECR. After uploading, the employee can see it in his portal. Right?
Is this rule the same for the employer? I mean, I can check the service history details of my employees and also see the current employers of those employees who have already left. But in this case, unless the employer uploads the ECR, the employment is not confirmed, so I can see the current employer only if the employer has uploaded the ECR, otherwise not. Right?
Suppose A has left my company on the 15th and joined another on the 18th of January. His present employer has definitely linked his UAN with their establishment code by now, but has not uploaded any ECR for him yet. So, neither he can see that employer in his member portal, nor can I see his current employer in my employer portal through member search or active members. Isn't that right? Only his current employer can see it. Please tell me.
You have already clarified loads of my doubts, and thank you very much for that. I have already bookmarked this conversation in my browser as I might need it in the future to refer to.
From India, Kolkata
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As you have stated earlier, unless an employer uploads the ECR for an employee, the employment is not confirmed from an HR perspective.
So, the employee cannot see this company in his own member portal until the employer uploads the ECR. After uploading, the employee can see it in his portal. Right?
Is this rule the same for the employer? I mean, I can check the service history details of my employees and also see the current employers of those employees who have already left. But in this case, unless the employer uploads the ECR, the employment is not confirmed, so I can see the current employer only if the employer has uploaded the ECR, otherwise not. Right?
Suppose A has left my company on the 15th and joined another on the 18th of January. His present employer has definitely linked his UAN with their establishment code by now, but has not uploaded any ECR for him yet. So, neither he can see that employer in his member portal, nor can I see his current employer in my employer portal through member search or active members. Isn't that right? Only his current employer can see it. Please tell me.
You have already clarified loads of my doubts, and thank you very much for that. I have already bookmarked this conversation in my browser as I might need it in the future to refer to.
From India, Kolkata
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There are many HR professionals who upload bulk UANs and thereafter mark them as left service, with zero days of payment. You may have read about several instances regarding the issue of multiple UAN linking in Excel software searches.
Earlier, a similar issue was faced by the ESIC department, where the employer requested the IP number via mobile and verbally linked it to another person's IP, causing trouble for the actual IP holder. The affected individual had to request their original employer to re-enter the correct details and issue a TIC.
Currently, both departments are collaborating through a unified portal at Shram Suvidha, enabling the submission of a combined return for ESIC and EPF. EPFO has implemented a strict rule that an Aadhaar number is mandatory for an EPF account, meaning that merely providing a UAN number is insufficient for employers to link accounts; additional information is required.
During this transitional period, some employees may encounter difficulties, but in the long run, HR personnel must be diligent in their responsibilities. Failure to do so may lead to departments initiating random vigilance visits and taking penal action against non-compliant establishments.
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Earlier, a similar issue was faced by the ESIC department, where the employer requested the IP number via mobile and verbally linked it to another person's IP, causing trouble for the actual IP holder. The affected individual had to request their original employer to re-enter the correct details and issue a TIC.
Currently, both departments are collaborating through a unified portal at Shram Suvidha, enabling the submission of a combined return for ESIC and EPF. EPFO has implemented a strict rule that an Aadhaar number is mandatory for an EPF account, meaning that merely providing a UAN number is insufficient for employers to link accounts; additional information is required.
During this transitional period, some employees may encounter difficulties, but in the long run, HR personnel must be diligent in their responsibilities. Failure to do so may lead to departments initiating random vigilance visits and taking penal action against non-compliant establishments.
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More than a dozen cases I have handled involved individuals who left their jobs in November and joined another establishment in December. A few of them made early payments by the 5th of January, receiving SMS notifications on their old UANs. Although there are new UANs for some employees who joined in October and November, we still recommend adding the older UAN if it is KYC compliant and Aadhaar seeded. Their service history is showing accurately in both locations. Some employees have yet to file ECR, so how will the department determine if the employees were added by HR for legitimate reasons?
In this scenario, most bulk seeded UANs might exit with zero payout due to incorrect seeding. The department is monitoring such establishments closely, acknowledging that manual errors can occur. However, adding numerous individuals and allowing them to exit without receiving payouts is being closely monitored.
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In this scenario, most bulk seeded UANs might exit with zero payout due to incorrect seeding. The department is monitoring such establishments closely, acknowledging that manual errors can occur. However, adding numerous individuals and allowing them to exit without receiving payouts is being closely monitored.
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Ok, understood. But sir, my question was unless ECR is uploaded, the employee cannot see the employer's name in his own portal as you have stated earlier. Is this the same with the ex-employer? If A left my organization on the 15th and joined another one on the 18th of January, since his new employer has not uploaded an ECR for him, he cannot see this new employer in his own member portal. However, as his ex-employer, can I also see where he has joined now? Or are the viewing rights a bit flexible towards the employer, and even though his new employer has not uploaded ECR yet, can I see where he joined? Provided Aadhar was there and the new employer also used Aadhar while linking.
From India, Kolkata
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From India, Kolkata
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after 1st payment or digital verification the service history will be available to both, or to all employers under the same UAN, this is for ease of payment of arrears ( if any)
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I guess for those who have left in November but the employer is yet to file ECR, the employer cannot do it now. There is no way he can do it now.
I have even seen some companies hold PF deposit till the time full and final settlement is not finalized though FNF has got nothing to do with EPFO. But by the previous company finalized it and is going to deposit the PF amount the employee is already linked with another company. And if the previous company tries to relink it once again, the present employer gets untagged. Also, the employee will come under dual employment then because the previous employer cannot make an exit before the registration date. I don't know how EPFO is going to address these issues.
UAN should be generated and given within a week of joining now. This should be the new rule; otherwise, there will be trouble for employees.
From India, Kolkata
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I have even seen some companies hold PF deposit till the time full and final settlement is not finalized though FNF has got nothing to do with EPFO. But by the previous company finalized it and is going to deposit the PF amount the employee is already linked with another company. And if the previous company tries to relink it once again, the present employer gets untagged. Also, the employee will come under dual employment then because the previous employer cannot make an exit before the registration date. I don't know how EPFO is going to address these issues.
UAN should be generated and given within a week of joining now. This should be the new rule; otherwise, there will be trouble for employees.
From India, Kolkata
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