Hi Mr.Suthanthira Selvan,
Nice and usefull post....
first I would like to introduce myself, I'm Chandrasekar, residing at tirupur. I'm doing my post graduation in fashion merchandising at pearl academy of fashion, chennai. I have to do a dissertation project to fulfill the requirement of my course. so i have selected a topic called "COST OF COMPLIANCE" for one factory. I need a help from you regarding this project. Can you please help me ?
the details you have given above are like outline.
i need to know the process of implementing it and if i need to implement those compliances where and how should i start with. please help me for my project.
awaiting your reply.
From India, Madras
Nice and usefull post....
first I would like to introduce myself, I'm Chandrasekar, residing at tirupur. I'm doing my post graduation in fashion merchandising at pearl academy of fashion, chennai. I have to do a dissertation project to fulfill the requirement of my course. so i have selected a topic called "COST OF COMPLIANCE" for one factory. I need a help from you regarding this project. Can you please help me ?
the details you have given above are like outline.
i need to know the process of implementing it and if i need to implement those compliances where and how should i start with. please help me for my project.
awaiting your reply.
From India, Madras
who is authorised to certify the age proof document for garment industry
pls help me as i was searching every where....
pls send format of age proof if any one our community member does hav...
pls send information....
rgds
mahan
From India, Mumbai
1pls help me as i was searching every where....
pls send format of age proof if any one our community member does hav...
pls send information....
rgds
mahan
From India, Mumbai
please send all the policy models in both english and tamil languages... like child labour policy, forced and bonded labour policy, wages policy, security policy etc...... by Bharath. J 9159151900
From India, Tiruppur
From India, Tiruppur
Its very useful for those who are working in Export Line. Sir You done a good job just we had passed a buyer audit with Green Symbol. Many Many Thanks
From India, Nagari
From India, Nagari
Hi Mr.Sudanthiraselvan, It is very usefuuuuuuuuuuul. Not nly for Garment Industry but to all industries. Really it helps to all H.R Department Staff to enrich their knowledge. Thanks a lot
From India, Sivakasi
From India, Sivakasi
Hi All,
Compliance Checklist for Garment Inustry (Some points applicable only for Tamil Nadu)
Statutory Registers Updated
Form 7 (White Wash Register)
Form 9 (Compensatory Holiday)
Form 12 (Adult Register)
Form 15 (Leave With Wages)
Form 16 (Health Register)
Form 25A (Muster Roll)
Form 25B (Time Card)
Form 26 (Accident Register)
Form 26A (Dangerous Occurances)
Form 28 (Exemption Register)
Form 29 (Particulars of Room)
Inspection Register
Form 1 (Workmen Register)
Form 1 (Suspension Register)
Form D (Equal Remuneration)
Form B (Deduction Register)
Form C (Unpaid Accumulation)
Form II (Deduction for damages)
Form VI (National & Festival Holiday)
ESI Accident Register
Form 10 (Overtime Register)
Statutory Returns Submitted within date
Form 12A EPF Monthly Return
Form 2A Nomination Forms Submitted
Form 5 EPF Addition Return
Form 10 EPF Deletion Return
Form 3 ESI Return
Form 1 ESI Nomination submitted
Form 2 (Licence Renewal)
Form 23 (Annual Return to IF)
Form 22 (Half Year Return to IF)
Form 2 (Half Year Return - Subssistance Allowance)
Form 2 (Half Year Return - Conferment to permanent statuts)
Form A (Labour Welfare Fund)
Form C (Unpaid Accumulation)
Licence Renewal
Inspector of Factory Licence Renewal
Plan Approval from IF (Revised)
Testing Safety Pressure Vessel
Inspector of Factory Registration No.
Report Examination of Pressure Vessals
Fire Licence to Production
Fire Licence to Diesel Storage
Plan Approval from Fire Service
TNPCB Consent Order to Air
TNPCB Consent Order to Water
Plan Approval from TNPCB
Local Panchayath License (Municipality/Corporation Etc.)
Plan Approval from Local Panchayath
E.S.I. Code No.
E.P.F. Code No.
CEIG Approval for Genset
Stability Certificate
Water Testing Certificate
Calibration Certificate to All Weighing Machine
Calibration Certificate to All Scales
Calibration Certificate to Metal Detector
ROC
Memorandum of Articles / Partnership deed
PAN Numbers
Memorandum of Articles / Partnership deed
Displays
Factory Act Abstract
Minimum Wages Abstract
The Payment of Wages Abstract
The Payment of Gratuity Abstract
The Maternity Benefit Act Abstract
The Payment of Bonus Abstract
ESI Abstract
EPF Abstract
Form 11
Weekly Holiday Notice
Notice Nearest Hospital, Fire Station, Police Station etc.
Notice Important Officials Phone Numbers
Form V (National & Festival Holiday)
Standing Order (Tamil & English)
Needle Control Policy
Voluntary Work Policy
Sexual Harrassment Policy
Health and Safety Policy
Child labour abolition policy
Anti discrimination policy
Urgent Business need policy
Zero abusement policy
Working hours policy
Broken needle policy
Sexual harrassment policy
Hiring / Recruitment policy
Environmental policy
Security policy
Buyers code of conduct
Workmen Committee Members Photo with Name
Health & Safety Committee Members Photo with Name
Canteen Members Photo with Name
Transport Committee Members Photo with Name
Harrassment & Discrimination committee Members Photo with Name
Unit Work Flow
Organisation Chart with manpower details
Weekly Holiday Announcement
Excise Certificate
Exemptions
75 hour O.T. Exemption
Exemption for Time Card
Exemption for Ambulance
Exemption for Creach
Building
Name Sign to All Rooms / Area
Indicators / Direction from Security Gate onwards
Storage above Storage limit Carton Box etc.
Aisle marking
Aisle width minimum 112 cm.
Indicators Arrows in the passage
Aisle without block
Health
Drinking Water
At least4.5 Litres water provided per day per employee
Water Testing Certificate
Drinking water not in plastic pot
Drinking Water, Cup availability
Drinking Water centre (one place to every 150 employees upto 500)
Drinking Water centre (one place to every 500 employees above 500)
Water Cooler / Heater available at every canteen, dining hall, rest room etc.
Drinking Water Signage in English and Tamil
Locate from 20 feet away from toilet
Locate maximum 50 meteres distance from work spot
Drinking Water vessale cleaned at least once in a day
Water Reservoir or Tank Cleaned at least once in a week
Water centre cleaning condition
Water Vessal Cleaning log sheet
Water Centre Incharge person with cleanliness
Suggessation Box Register
Toilets
Toilet Seat to Every 20 Women
Toilet Seat to Every 20 men upto 100
Toilet Seat to Every 50 men beyond 100
All toilet seat with proper privacy and lock facility
Urinal Accomodation Min. 61 cm for every 50 employees upto first 500
Urnial Accomodation Min. 61 cm for every 100 employees for above 500
Effective water Sewage system
Soap/ Towel
Bathroom Lock
Water tap
Dust Bins
Buckets with mug at toilets
Toilet White Washed once in every four month
Tiles/Mosaic floors washed with Detergent or disinfectant once in four month
Daily Cleaning Log sheet provided
Adeaquate Water Tabs
No smoking Sign in Gents Toilet
Awareness Quotes in Toilets
Ladies / Gents Toilet Name Sign in Dual Language and Picture
Spittoons
Adequate Spittoons
Sipittoons filled by Sand or Suitable disinfectant
Spittoons covered by bleaching powder layer
Spittoons scrapped or cleaned at least once in every day
Others
500 Cubic feet for every employees
Disposal of Wastes and effluents
Room Temperature
Lighting facility
Trees on factory campus
Safety Guards
Metal Glows on good Condition
Rubber Mat to ironers
Rubber Glows to ironers
Ironers wearing slipper
Motar Guard
Needle Guard
Eye Guard
Sharp Tools
Paddle Mat
Scissors and trimmers are tied
Sharp Boxes
Mask
Needle disposal once in six month
Broken Needle Register
Welfare Officer
Welfare Officer as per rule
Welfare Officer Intimation Letter to IF
Welfare Officer Appointment Order display
Welfare Officer Display
Dining Hall
Dining Hall with sufficient Space
Dining Hall with Sufficient Chair/Table
Water Facility
Ambulance Room
Doctor Visit
Nurse
Medicines
Medicines Issueing Record
Creach
Sufficient Space
Creach Attender
Creach Children Detail
Daily Register
Cradle
Toys
Postures
Wash Room Facility
Toilet
Milk
Eatables Available
Drinking Water
Ventilation
Chairs for mothers
Shady plaground for older children
First Aid
First Aid Boxes with All medicines
First Aid Boxes Location List
First Aid Box Daily Checklist
First Aid Training employees (20 %)
First Aid Trainer Name & Photo List
First Box once for 150 employees
First Aid Stations
Fire
Sufficient Fire Extinguisher
Fire Extinguisher all in good Condition
Fire Extinguisher Location List
Fire Extinguisher Service Checklist
Access area without hindarance
Fire Extinguisher kept in 3 feet
Fire Signage in Tamil & English
Usage Guide in dual language
Fire Extinguisher Colour Background Marking
Space beneath marked
Space beneath kept empty
Refilling Service Done
Fire Certified persons photo
Evacuation Drill (External) Every Six Month
Evacuation Drill (External) File
Evacuation Drill (Internal) Every Three Month
Evacuation Drill (Internal) File
Sufficient Fire Safety trained employees
Fire safety trained employees name & Photo List
Fire Buckets to Diesel Storage Area with Water and Sand
Fire Buckets to Boiler Room with Water and Sand
Fire Buckets to Genset room with Water and Sand
Fire Buckets to E.B. Panal Board with Water and Sand
Fire Buckets to Motor Room with Water and Sand
Fire Buckets to Appropriate place.
Fire Tray with sand
Diesel Storage area floor filled by sand
Evacuation Plan in all Floor / Area
Emergency Exit
Emergency Exit on Open
Emergency Exit Signage
Emergency Exit with outside open facility
Emergency Exit Board Light with UPS Connection
Emergency Light to All room / Area Adequate
Emergency Light to All staircase
Emergency Light to All Exit & Emergency Exit
Emergency Light daily On/Off Log Sheet
Emergency Light Location List
Emergency Light kept on 6 feet hight
Sufficient Spare Emergency Light in stock
Emergency Electricity Switch off System (floorwise)
Signage Emergency Electricity Switch Off
No Hindrance Emergency Switch off Access Area
Chemical Users Awareness
Medical Certificate to Canteen employees
Committees
Workmen Committee
Workmen Committee Meeting
Workmen Committee Meeting File (with Circular, Agenda, Minutes, etc.)
Workmen Committee Meeting Photos
Health & Safety Committee
Health & Safety Committee Meeting
Health & Safety Committee Meeting File (with Circular, Agenda, Minutes, etc.)
Health & Safety Committee Meeting Photos
Canteen Committee
Canteen Committee Meeting
Canteen Committee Meeting File (with Circular, Agenda, Minutes, etc.)
Canteen Committee Meeting Photos
Transport Committee
Transport Committee Meeting
Transport Committee Meeting File (with Circular, Agenda, Minutes, etc.)
Transport Committee Meeting Photos
Harrassment & Discrimination Committee
H & D Committee Meeting
H & D Committee Meeting File (with Circular, Agenda, Minutes, etc.)
H & D Committee Meeting Photos
H.R.
Personnel File to All
Application Form
Passport Size Photo
Educational Qualification Certificate
Age Proof
I.D. Proof
Address Proof
Technical Certificate
Previous Company Experience/Relieving order
Old Salary Slip
ESI Nomination Form 1
PF Nomination Form 2
Gratuity Nomination Form F
Factory Act Nomination Form 34
Track Record
Appointment Order
Insurance
NDA with Signature
Employee Manual
I.d. Card to All
Adequate Swiping machine
Punching Card to All
ESI Card to All
PF Slip to All
Awareness Programme
Stress Relieve Counselling
Meetings
Performance appraisal
Leave Card
Full & Final Settlement
Exit Interview
Gratuity
Bonus
Salary Breakup
Salary on Date
Induction Programme
Induction Register
Manpower
Manpower Departmentwise Male/Female Strength Report
Presentism Report
Late Report
Absentism Report
Daily Staff In-Out Register
Is there Under Age
Contract Employees
Punch report
Leave card to each employee
MIR (Material Issue Register)
Salary
Salary date before 7 every month
Bank Salary Account to all
Salary Registers with employees signature monthwise
Minimum Wages
Basic
D.A.
Other Salary Breakups
Over Time
Double Salary to Over Time
Any unwanted deduction for employee
Unpaid salary are reversed
Pay Cover Availability
Security
Adequate Securities
Lady Guards
Staff Movement Register
Visitors Note
Others In-Out Register
Material Inward Register
Material Outward Register
Vehicle Movement Register
Visitor Pass
Visitor Slip
Guards Knowledge about their Roles & Responsibilities
Securities Personnel File
Securities Uniform/Cap/Shoe/Belt etc.
Securities Knowledge about Fire Evacuation & Fire Safety
Security Agreement file (If outsourced)
Security Salary register file (If outsourced)
Security ESI, PF Challan (If Outsourced)
Housekeeping
Adequate Housekeeping Employees
Lady Housekeeping employees
Gents Housekeeping employees
Housekeeping Supervisor
Areawise work allocation
Housekeeping Time Schedule
Toilet Cleaning Log Sheet
Brooms Availability
Broom Stick Availability
Water Mop Availability
Thread Mop Availability
Buckets Availability
Phenoil Availability
Harpic Availability
Soap on All toilet & Bathroom
Towel on All toilet & Bathroom
Tissues & Hand Wash Shampoo Availability on Visitor Restroom
Daily Cleaning Schedule
MSDS for apropriate place.
Maintenance
E.B.
E.B. Service Card
Electricity Board Cardonned off from work place
E.B. Meter Reading Register
E.B. File
Rubber Mat to E.B. Panel Board
Rubber Mat to All swtich Board
Authorized Persons Photo Display on E.B. related Rooms
Caution board and danger signal on Electricity related Rooms
Electrecians File
C or B license certificates of Electrecian
Rubber Glows to all Electrecian
Safety instructions Displayed on E.B. Related Rooms
Broken Wire
Loose Wire
Broken Switch
Boiler room
Boiler room cardonned off from work place
Fire Safety Instruments availability
Authorized persons Photo list
Genset
Genset Running Note
Genset File
AMC to Genset
Gloves
Safety shoes
Ear Muff
Tray of Sand
Machinary
Machinary Detail
Machinary File (Machinarywise) with purchase, service etc detail.
AMC to all machinary
Machinary Service Card
Material Safety Data Sheet (MSDS)
Personal Productivity Equipment (PPE) Issue Register
PPE Awareness
Logistics
All Staff Bus/Van R.C. Book Copy
All Staff Bus/Van Insurance Copy
All Drivers Licence Copy
Transport In - Out Time Register
Transport Travellers Name List
Transport Committee
Transport Agreement Copy
Load Van R.C.Book/Insurance Copy
Company Drivers Licence Copy
Company Van Trip Sheet Book
General
Fixed Asset Stock Register
Diesel Consume Register
White Petrol Consume Register
Gen Set Usage Note
Gen Set AMC
Electrical Plan
AMC to Computers
AMC to Swiping Machines
Hope. It may be helpful.
Warm Regards,
Prabhuloyola
From India, Chennai
Compliance Checklist for Garment Inustry (Some points applicable only for Tamil Nadu)
Statutory Registers Updated
Form 7 (White Wash Register)
Form 9 (Compensatory Holiday)
Form 12 (Adult Register)
Form 15 (Leave With Wages)
Form 16 (Health Register)
Form 25A (Muster Roll)
Form 25B (Time Card)
Form 26 (Accident Register)
Form 26A (Dangerous Occurances)
Form 28 (Exemption Register)
Form 29 (Particulars of Room)
Inspection Register
Form 1 (Workmen Register)
Form 1 (Suspension Register)
Form D (Equal Remuneration)
Form B (Deduction Register)
Form C (Unpaid Accumulation)
Form II (Deduction for damages)
Form VI (National & Festival Holiday)
ESI Accident Register
Form 10 (Overtime Register)
Statutory Returns Submitted within date
Form 12A EPF Monthly Return
Form 2A Nomination Forms Submitted
Form 5 EPF Addition Return
Form 10 EPF Deletion Return
Form 3 ESI Return
Form 1 ESI Nomination submitted
Form 2 (Licence Renewal)
Form 23 (Annual Return to IF)
Form 22 (Half Year Return to IF)
Form 2 (Half Year Return - Subssistance Allowance)
Form 2 (Half Year Return - Conferment to permanent statuts)
Form A (Labour Welfare Fund)
Form C (Unpaid Accumulation)
Licence Renewal
Inspector of Factory Licence Renewal
Plan Approval from IF (Revised)
Testing Safety Pressure Vessel
Inspector of Factory Registration No.
Report Examination of Pressure Vessals
Fire Licence to Production
Fire Licence to Diesel Storage
Plan Approval from Fire Service
TNPCB Consent Order to Air
TNPCB Consent Order to Water
Plan Approval from TNPCB
Local Panchayath License (Municipality/Corporation Etc.)
Plan Approval from Local Panchayath
E.S.I. Code No.
E.P.F. Code No.
CEIG Approval for Genset
Stability Certificate
Water Testing Certificate
Calibration Certificate to All Weighing Machine
Calibration Certificate to All Scales
Calibration Certificate to Metal Detector
ROC
Memorandum of Articles / Partnership deed
PAN Numbers
Memorandum of Articles / Partnership deed
Displays
Factory Act Abstract
Minimum Wages Abstract
The Payment of Wages Abstract
The Payment of Gratuity Abstract
The Maternity Benefit Act Abstract
The Payment of Bonus Abstract
ESI Abstract
EPF Abstract
Form 11
Weekly Holiday Notice
Notice Nearest Hospital, Fire Station, Police Station etc.
Notice Important Officials Phone Numbers
Form V (National & Festival Holiday)
Standing Order (Tamil & English)
Needle Control Policy
Voluntary Work Policy
Sexual Harrassment Policy
Health and Safety Policy
Child labour abolition policy
Anti discrimination policy
Urgent Business need policy
Zero abusement policy
Working hours policy
Broken needle policy
Sexual harrassment policy
Hiring / Recruitment policy
Environmental policy
Security policy
Buyers code of conduct
Workmen Committee Members Photo with Name
Health & Safety Committee Members Photo with Name
Canteen Members Photo with Name
Transport Committee Members Photo with Name
Harrassment & Discrimination committee Members Photo with Name
Unit Work Flow
Organisation Chart with manpower details
Weekly Holiday Announcement
Excise Certificate
Exemptions
75 hour O.T. Exemption
Exemption for Time Card
Exemption for Ambulance
Exemption for Creach
Building
Name Sign to All Rooms / Area
Indicators / Direction from Security Gate onwards
Storage above Storage limit Carton Box etc.
Aisle marking
Aisle width minimum 112 cm.
Indicators Arrows in the passage
Aisle without block
Health
Drinking Water
At least4.5 Litres water provided per day per employee
Water Testing Certificate
Drinking water not in plastic pot
Drinking Water, Cup availability
Drinking Water centre (one place to every 150 employees upto 500)
Drinking Water centre (one place to every 500 employees above 500)
Water Cooler / Heater available at every canteen, dining hall, rest room etc.
Drinking Water Signage in English and Tamil
Locate from 20 feet away from toilet
Locate maximum 50 meteres distance from work spot
Drinking Water vessale cleaned at least once in a day
Water Reservoir or Tank Cleaned at least once in a week
Water centre cleaning condition
Water Vessal Cleaning log sheet
Water Centre Incharge person with cleanliness
Suggessation Box Register
Toilets
Toilet Seat to Every 20 Women
Toilet Seat to Every 20 men upto 100
Toilet Seat to Every 50 men beyond 100
All toilet seat with proper privacy and lock facility
Urinal Accomodation Min. 61 cm for every 50 employees upto first 500
Urnial Accomodation Min. 61 cm for every 100 employees for above 500
Effective water Sewage system
Soap/ Towel
Bathroom Lock
Water tap
Dust Bins
Buckets with mug at toilets
Toilet White Washed once in every four month
Tiles/Mosaic floors washed with Detergent or disinfectant once in four month
Daily Cleaning Log sheet provided
Adeaquate Water Tabs
No smoking Sign in Gents Toilet
Awareness Quotes in Toilets
Ladies / Gents Toilet Name Sign in Dual Language and Picture
Spittoons
Adequate Spittoons
Sipittoons filled by Sand or Suitable disinfectant
Spittoons covered by bleaching powder layer
Spittoons scrapped or cleaned at least once in every day
Others
500 Cubic feet for every employees
Disposal of Wastes and effluents
Room Temperature
Lighting facility
Trees on factory campus
Safety Guards
Metal Glows on good Condition
Rubber Mat to ironers
Rubber Glows to ironers
Ironers wearing slipper
Motar Guard
Needle Guard
Eye Guard
Sharp Tools
Paddle Mat
Scissors and trimmers are tied
Sharp Boxes
Mask
Needle disposal once in six month
Broken Needle Register
Welfare Officer
Welfare Officer as per rule
Welfare Officer Intimation Letter to IF
Welfare Officer Appointment Order display
Welfare Officer Display
Dining Hall
Dining Hall with sufficient Space
Dining Hall with Sufficient Chair/Table
Water Facility
Ambulance Room
Doctor Visit
Nurse
Medicines
Medicines Issueing Record
Creach
Sufficient Space
Creach Attender
Creach Children Detail
Daily Register
Cradle
Toys
Postures
Wash Room Facility
Toilet
Milk
Eatables Available
Drinking Water
Ventilation
Chairs for mothers
Shady plaground for older children
First Aid
First Aid Boxes with All medicines
First Aid Boxes Location List
First Aid Box Daily Checklist
First Aid Training employees (20 %)
First Aid Trainer Name & Photo List
First Box once for 150 employees
First Aid Stations
Fire
Sufficient Fire Extinguisher
Fire Extinguisher all in good Condition
Fire Extinguisher Location List
Fire Extinguisher Service Checklist
Access area without hindarance
Fire Extinguisher kept in 3 feet
Fire Signage in Tamil & English
Usage Guide in dual language
Fire Extinguisher Colour Background Marking
Space beneath marked
Space beneath kept empty
Refilling Service Done
Fire Certified persons photo
Evacuation Drill (External) Every Six Month
Evacuation Drill (External) File
Evacuation Drill (Internal) Every Three Month
Evacuation Drill (Internal) File
Sufficient Fire Safety trained employees
Fire safety trained employees name & Photo List
Fire Buckets to Diesel Storage Area with Water and Sand
Fire Buckets to Boiler Room with Water and Sand
Fire Buckets to Genset room with Water and Sand
Fire Buckets to E.B. Panal Board with Water and Sand
Fire Buckets to Motor Room with Water and Sand
Fire Buckets to Appropriate place.
Fire Tray with sand
Diesel Storage area floor filled by sand
Evacuation Plan in all Floor / Area
Emergency Exit
Emergency Exit on Open
Emergency Exit Signage
Emergency Exit with outside open facility
Emergency Exit Board Light with UPS Connection
Emergency Light to All room / Area Adequate
Emergency Light to All staircase
Emergency Light to All Exit & Emergency Exit
Emergency Light daily On/Off Log Sheet
Emergency Light Location List
Emergency Light kept on 6 feet hight
Sufficient Spare Emergency Light in stock
Emergency Electricity Switch off System (floorwise)
Signage Emergency Electricity Switch Off
No Hindrance Emergency Switch off Access Area
Chemical Users Awareness
Medical Certificate to Canteen employees
Committees
Workmen Committee
Workmen Committee Meeting
Workmen Committee Meeting File (with Circular, Agenda, Minutes, etc.)
Workmen Committee Meeting Photos
Health & Safety Committee
Health & Safety Committee Meeting
Health & Safety Committee Meeting File (with Circular, Agenda, Minutes, etc.)
Health & Safety Committee Meeting Photos
Canteen Committee
Canteen Committee Meeting
Canteen Committee Meeting File (with Circular, Agenda, Minutes, etc.)
Canteen Committee Meeting Photos
Transport Committee
Transport Committee Meeting
Transport Committee Meeting File (with Circular, Agenda, Minutes, etc.)
Transport Committee Meeting Photos
Harrassment & Discrimination Committee
H & D Committee Meeting
H & D Committee Meeting File (with Circular, Agenda, Minutes, etc.)
H & D Committee Meeting Photos
H.R.
Personnel File to All
Application Form
Passport Size Photo
Educational Qualification Certificate
Age Proof
I.D. Proof
Address Proof
Technical Certificate
Previous Company Experience/Relieving order
Old Salary Slip
ESI Nomination Form 1
PF Nomination Form 2
Gratuity Nomination Form F
Factory Act Nomination Form 34
Track Record
Appointment Order
Insurance
NDA with Signature
Employee Manual
I.d. Card to All
Adequate Swiping machine
Punching Card to All
ESI Card to All
PF Slip to All
Awareness Programme
Stress Relieve Counselling
Meetings
Performance appraisal
Leave Card
Full & Final Settlement
Exit Interview
Gratuity
Bonus
Salary Breakup
Salary on Date
Induction Programme
Induction Register
Manpower
Manpower Departmentwise Male/Female Strength Report
Presentism Report
Late Report
Absentism Report
Daily Staff In-Out Register
Is there Under Age
Contract Employees
Punch report
Leave card to each employee
MIR (Material Issue Register)
Salary
Salary date before 7 every month
Bank Salary Account to all
Salary Registers with employees signature monthwise
Minimum Wages
Basic
D.A.
Other Salary Breakups
Over Time
Double Salary to Over Time
Any unwanted deduction for employee
Unpaid salary are reversed
Pay Cover Availability
Security
Adequate Securities
Lady Guards
Staff Movement Register
Visitors Note
Others In-Out Register
Material Inward Register
Material Outward Register
Vehicle Movement Register
Visitor Pass
Visitor Slip
Guards Knowledge about their Roles & Responsibilities
Securities Personnel File
Securities Uniform/Cap/Shoe/Belt etc.
Securities Knowledge about Fire Evacuation & Fire Safety
Security Agreement file (If outsourced)
Security Salary register file (If outsourced)
Security ESI, PF Challan (If Outsourced)
Housekeeping
Adequate Housekeeping Employees
Lady Housekeeping employees
Gents Housekeeping employees
Housekeeping Supervisor
Areawise work allocation
Housekeeping Time Schedule
Toilet Cleaning Log Sheet
Brooms Availability
Broom Stick Availability
Water Mop Availability
Thread Mop Availability
Buckets Availability
Phenoil Availability
Harpic Availability
Soap on All toilet & Bathroom
Towel on All toilet & Bathroom
Tissues & Hand Wash Shampoo Availability on Visitor Restroom
Daily Cleaning Schedule
MSDS for apropriate place.
Maintenance
E.B.
E.B. Service Card
Electricity Board Cardonned off from work place
E.B. Meter Reading Register
E.B. File
Rubber Mat to E.B. Panel Board
Rubber Mat to All swtich Board
Authorized Persons Photo Display on E.B. related Rooms
Caution board and danger signal on Electricity related Rooms
Electrecians File
C or B license certificates of Electrecian
Rubber Glows to all Electrecian
Safety instructions Displayed on E.B. Related Rooms
Broken Wire
Loose Wire
Broken Switch
Boiler room
Boiler room cardonned off from work place
Fire Safety Instruments availability
Authorized persons Photo list
Genset
Genset Running Note
Genset File
AMC to Genset
Gloves
Safety shoes
Ear Muff
Tray of Sand
Machinary
Machinary Detail
Machinary File (Machinarywise) with purchase, service etc detail.
AMC to all machinary
Machinary Service Card
Material Safety Data Sheet (MSDS)
Personal Productivity Equipment (PPE) Issue Register
PPE Awareness
Logistics
All Staff Bus/Van R.C. Book Copy
All Staff Bus/Van Insurance Copy
All Drivers Licence Copy
Transport In - Out Time Register
Transport Travellers Name List
Transport Committee
Transport Agreement Copy
Load Van R.C.Book/Insurance Copy
Company Drivers Licence Copy
Company Van Trip Sheet Book
General
Fixed Asset Stock Register
Diesel Consume Register
White Petrol Consume Register
Gen Set Usage Note
Gen Set AMC
Electrical Plan
AMC to Computers
AMC to Swiping Machines
Hope. It may be helpful.
Warm Regards,
Prabhuloyola
From India, Chennai
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Compliance Checklist.xls