Dear HR Community, I m working in an FMCG group as an "Assistant Manager HR" Currently we don’t have any HR Manager and I am directly reporting to GM. A personal file of employee is missed place due to negligence of finance department in final settlement of employee from Manager Finance, due to this final payment of employee is going to late and employee is directly contacting with CEO of the company but our GM is not signed the payment without file. I would like to have your kind comments on it and suggestions for me what to do next Looking forward Sara Malik
From Pakistan, Lahore
1From Pakistan, Lahore
If you are maintaining all the details of that employee in a Mustor Roll, regenerate a new file and present it to your GM. Hope this will help you.........
From Hong Kong
From Hong Kong
We won’t have any other related documents of that person like academic certificates promotions, past experience etc
From Pakistan, Lahore
From Pakistan, Lahore
Please see the PF deduction started from the date of joing and get the Leave balance if PL/El enchashable.Also get know if ESI too deducted and based on his designation & grade, get CTC. Write if more required 
From India, Ahmadabad
From India, Ahmadabad
Hi, Apart from all that suggestions, i would say that its not a bad idea to talk to the leaving employee on a friendly note dont tell him that personal file is misplaced but you can request him to get you a copy of all those employment related documents that you have collected for your records. It defenitly helps you in closing the file properly with all details back into your kitty. i am suggesting you this as only that employee will have his copies....and its not wrong to ask him again. Gud Luck.
From India, Hyderabad
From India, Hyderabad
THis is good idea to ask him to provide his copies otherwise u can directly approch to ur GM & tell him the truth since cheques of final payments are ready. However, it is the responsibilty of Manager Finance and when he has no problem then it should make a issue. The detials of attendance, PF, Gratuatiy, Leave Encashment all are with u therfor I don't find any thing is missing. pl. let me know. Ashok juyal
THis is good idea to ask him to provide his copies otherwise u can directly approch to ur GM & tell him the truth since cheques of final payments are ready. However, it is the responsibilty of Manager Finance and when he has no problem then it should make a issue. The detials of attendance, PF, Gratuatiy, Leave Encashment all are with u therfor I don't find any thing is missing. pl. let me know. Ashok
hello, can you suggest me how to maintain the Employees personal file?.. i tried some ideas found myself..but thats are all not use for me properly.... so kindly help me
From India, Chennai
From India, Chennai
Hi,
A document management system can be helpful here, where it can be used to track, manage and store documents, therefore reducing the need for paper. greytHR, a HR and payroll software has document management module https://www.greythr.com/in/features/...ment-software/ that helps you manage your documents and enables you to carry out all these responsibilities with ease while automatically updating the employee records.
From India, Bengaluru
A document management system can be helpful here, where it can be used to track, manage and store documents, therefore reducing the need for paper. greytHR, a HR and payroll software has document management module https://www.greythr.com/in/features/...ment-software/ that helps you manage your documents and enables you to carry out all these responsibilities with ease while automatically updating the employee records.
From India, Bengaluru
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