Hi All,
I am working for a co. as an HR executive.I am told to make all the policies for the company.Please if somebody can tell me names of all policies important for an IT co.And if any body has this alraedy made...if they can give it to me,that would be great
Thanks
Jassi
From India, Madras
I am working for a co. as an HR executive.I am told to make all the policies for the company.Please if somebody can tell me names of all policies important for an IT co.And if any body has this alraedy made...if they can give it to me,that would be great
Thanks
Jassi
From India, Madras
Hi Jassi,
I could list out some policies for you which are relevant to IT industry.
1. Leave Policy
2. Non-disclosure agreement
3. IT Policy
4. Medical policy
5. LTA policy
6. Food allowance policy
7. Insurance policy
etc etc. Hope this will guide you somewhere.
SAI
From India, Hyderabad
1I could list out some policies for you which are relevant to IT industry.
1. Leave Policy
2. Non-disclosure agreement
3. IT Policy
4. Medical policy
5. LTA policy
6. Food allowance policy
7. Insurance policy
etc etc. Hope this will guide you somewhere.
SAI
From India, Hyderabad
H Jassi,
I can tell u few policies which are related to IT,
1. Policy on Certification Programs
2. Policy on Dress Code
3. Policy on Recruitement
4. Policy on Payroll/ Salary
5. Policy on Exit
6. Policy on Cab Reimbursement
7. Policy on Performance Appraisal
8. Policy on office hours/ Attendece attair
9. Policy on Induction
10. Policy on Promotions
Hope this will help u..
Regards
Reena
From India, Hyderabad
I can tell u few policies which are related to IT,
1. Policy on Certification Programs
2. Policy on Dress Code
3. Policy on Recruitement
4. Policy on Payroll/ Salary
5. Policy on Exit
6. Policy on Cab Reimbursement
7. Policy on Performance Appraisal
8. Policy on office hours/ Attendece attair
9. Policy on Induction
10. Policy on Promotions
Hope this will help u..
Regards
Reena
From India, Hyderabad
Hi
Hope this will guide you
1. Staffing & Employment 3
1.1 Organisation Design 3
1.2 Organisation Structure 3
1.3 Organisation Structure Policy 3
1.4 Organisation Structure Procedures 3 + 4
1.5 Job Grading 4 + 5
1.6 Banding 6
1.7 Grading 6 + 7
1.8 Sub-grading 7 + 8
1.9 Job Evaluation 8 + 9
1.10 Changes in Employee Status 9 + 10
Chapter 1 – Recruitment & Selection Policy
1. Role of Recruitment & Selection 11
2. Recruitment Authorisation Procedure 11 + 12
3. Advertising of Vacancies 12
4. Employment procedure 12 + 13
5. Employment Interview Panel 13
6. Categories of conditions 14
7. Age 14
8. Job Requirement 15
9. Health Conditions 15
10. Language 15
11. Character 15
12. Citizenship 15 + 16
13. Contracts 16
14. Employment of Relatives 16
Chapter 2 – Induction Policy
Induction 17
Chapter 3 – Contract Workers Policy Guidelines
1. Use of Contract Workers 18
2. Tenure of Temporary Contract 18
3. Remuneration of Contract Workers 18 + 19
4. Temporary Workers and Discipline 19
5. Casual Employees 19
6. Part Timers 19
Chapter 4 – Affirmative Action Policy
1. General Policy Statement 20
2. Policy Objectives 20
3. Definition of Affirmative Action 20
4. Affirmative Action Committee 20
5. Constitution of the Committee 20 + 21
6. Functions of the Committee 21
7. Meetings of the Committee 21
8. Filling of Vacancies 22
9. Human Resources Development 22
10. Communication 22 + 23
11. General 23
Chapter 5 – Conditions of Employment
Compensation 24
Remuneration 24
Remuneration Policy 24
1. General 24 + 25
2. Annual Bonus 25 + 26
3. Compensation Benefits 26 + 27
Pension Fund 27
1. General 27
2. Membership 27
3. Contributions 27+ 28
4. Retirement & Retirement Benefits 28
5. Death Benefit 28
6. Funeral Benefits 28
7. Withdrawal Benefit 28
Housing Schemes – Part One
1. General 29
2. Qualification for Participation 29 + 30
3. Determination of Value of Benefit 30
4. Cost Responsibilities 30 + 31
5. Termination of Service 31
Housing Schemes – Part Two
1. General 32
2. Qualification for Participation 32
3. Choice of Accommodation 32
4. Value of the Allowance and Taxation 32
Overtime Policy
1. Introduction 33
2. Objective 33
3. Scope of Application 33
4. Principles of the Policy 33
5. Overtime Procedures 34
6. Rate of Payment for Overtime 34
7. Processing and Payment of Overtime 34 + 35
Chapter 6 – Leave Policy
1. General
1 a Annual Leave
1.1 Annual Leave for Off-Shore Employees 36
1.2 Annual Leave for On-Shore Based Employees 36
1 b Sick Leave 37
1. Off-Shore Employees 37 + 38
2. On-Shore Employees 38 + 39
1 c Maternity / Paternity Leave 39
1 d Compassionate Leave 39 + 40
1 e Unpaid Leave 40
1 f Leave due to Misconduct 40
1 g Study Leave 40
Chapter 7 – The Grievance Procedure on Shore Employees
Procedure for Resolving Employee Grievances 41
Grievance Procedure Guidelines 41
Functioning of the Grievance Procedure 42 + 43
Procedure to be Followed by a Group of Employees 43
Grievance Procedure for off-shore Employees 43
Procedure for Resolving Employee Grievances 43
Grievance Procedure Guidelines 43 + 44
Functioning of the Grievance Procedure 44
Procedure to be followed by a Group of Employees 45
Chapter 8 – Service Conditions
1. Working Hours 46
2. Probation 46 + 47
3. Notice of Period 47
4. Notice Period Procedures 48
5. Transfers 48 - 50
6. Confidentiality 50 + 51
7. Acting Allowance 51 + 52
Chapter 9 – Salary Advance Policy
1. Salary Advance Policy 53
2. Salary Advance Procedures 53
3. Repayment of Cash Shortage & Salary Overpayments 53 + 54
Chapter 10 – Performance Management Policy
1. Policy Statement 55
2. Policy Objectives 55
3. Performance Criteria and Standards 55
4. Scope and Responsibility 56
5. Performance Management Ethics 56
6. Performance Contracts 56
7. Allocation of the Performance Bonus 57
8. Performance Appraisal Process 57
9. Monitoring 57 + 58
10. Production Bonus 58
Chapter 11 – Motor Vehicle Scheme
1. General 59
2. Qualification and Requirements for Participation 59 + 60
3. Running Costs 60
4. Undertaking by Samicor 60
5. Company-Owned Vehicles 60 + 61
6. Reservations 61
Chapter 12 – Social Security Fund
1. General 62
2. Membership 62
3. Contributions 62 + 63
4. Benefits 63
Chapter 13 – Computer Usage Policy
1. Overview 64 + 65
2. Security and Proprietary Information 65
3. Unacceptable Use 65 + 66
4. System and Network Activities 66 + 67
5. Email and Communications Activities 67
6. Enforcement 67
Chapter 14 – Email Use Policy
1. Purpose 68
2. Scope 68
3. Policy 68
4. Enforcement 68
Chapter 15 – Transport Costs
1. General 69
2. Transport of Households 69
3. Official Transport 69 + 70
Chapter 16 – Standard Procedure
1. Standard Procedure 71
2. Rules Governing Travel 71 – 73
3. Contact Details for the Travel co-ordinator 73
Crew Changes
1. Crew Going Off-shore 73
2. Crew Coming On-shore 73 + 74
3. Rules Governing Travel 74
Chapter 17 – Training and Development Policy
1. Introduction 75
2. Objectives 75 + 76
3. Scope of Application 76
4. Procedural Guidelines 76
5. Approaches and Strategies 77 + 78
6. Key Players 78 – 81
7. Study Loan Fund 81 - 83
8. Apprenticeship Programmes / Students Attachment to Samicor 83 – 84
9. Apprenticeship Scheme 84 – 85
Chapter 18 – Company Security Policy
1. General 86
2. Mining Operations Security 87 – 94
3. Security of Information 94 – 97
4. Secure Case Procedures 97 + 98
5. Restricted Area 98 + 99
6. X-ray Recovery Operations 100
7. Plant Operations 100 + 101
8. Mining Tool 101
9. Geological Sampling 101
10. Investigations & Employee Resignation 101 - 102
11. Re-concentration of Material 102
12. Procedures for use and Hand-over of the Metallurgical Department Security Lock Keys 103 + 104
104
13. Procedures for the Taking and use of Identity - Photographs 104 + 105
14. Diamond Transfers 105 – 111
15. Windhoek Office – General Procedures 111
16. Control 111 – 117
17. Firearms and Ammunitions – Vessel 117 – 119
18. Firearms and Ammunition – Office 119 – 121
19. Searches and Seizure 122 – 124
Chapter 19 – Occupational Health and Safety Policy for on-shore Employees
1. Health and Safety Philosophy 125
2. Policy Objectives 125 + 126
3. Management Duties and Responsibilities 126
4. General Duties and Responsibilities 126
5. Specific Duties and Responsibilities 126 – 128
6. Safety Representatives Committees 128 + 129
7. Health and Safety Information and Communication 129
8. First Aid 129
9. Risk Assessment 129
10. Available Safety Instructions 129 + 130
Chapter – Occupational Health and Safety Policy for Off-shore Employees
1. Health and Safety Philosophy 131
2. Policy Objectives 131 + 132
3. Management Duties and Responsibilities 132
4. General Duties and Responsibilities of Employees, Contractors and Visitors 132
5. Specific Duties and Responsibilities 132 – 134
6. Safety Representatives Committees 134
7. Health and Safety Information and Communication 135
8. First Aid 135
9. Risk Assessment 135
10. Available Safety Instructions 135 + 136
Chapter 20 – Retrenchments and Redundancy Policy
1. Introduction 137
2. Principles of the Policy 137
3. Reasons for Redundancy 137 + 138
4. Criteria for Selection 138 + 139
5. Consultation 139
6. Payment 139 + 140
7. Assistance from Samicor 140 + 141
8. Retrenchment and Redundancy Procedures 141
Chapter 21 – Disciplinary Code
1. Section 1 – Introduction 142
2. Section 2 – Procedures and Documentation 142 - 154
3. Section 3 – Classification of Offences 154 – 160
4. Section 4 – Penalties 161 – 163
5. Section 5 – The Role of the Human Resources Department 163
6. Section 6 – The Role of the Representative 163 – 164
7. Section 7 – The Role of The Security Unit 164
8. Section 8 – Dismissal Procedure 164 + 165
9. Section 9 – Disciplinary Appeal Procedure 165 – 168
Chapter 22– Sexual Harassment
1. Definition 169
2. Policy Statement 169
3. Dealing with Sexual Harassment 170
Chapter 23 – Trade Unions
1. Recognition of Trade Unions 171
2. General Rights of Registered Trade Unions 171
3. Exclusive Bargaining Agents 171 + 172
4. Withdrawing Exclusive Bargaining Authority 173
5. Access to the Company Premises & Vessels 173
6. Deduction of Trade Union Fees from Wages 174
7. Workplace Union Representatives 174 + 175
Chapter 24 – Code of Conduct Policy
1. Introduction 176
2. Objective 176
3. Scope of Application 176
4. Principles of the Policy 176 – 179
5. Protection of Samicor Mining Services Interest 179 + 180
6. Business code of Ethics 180 – 182
Chapter 25 – Amendments to the Service Conditions
Amendments to the Service Conditions
Please pm me if you need more
From Namibia, Windhoek
Hope this will guide you
1. Staffing & Employment 3
1.1 Organisation Design 3
1.2 Organisation Structure 3
1.3 Organisation Structure Policy 3
1.4 Organisation Structure Procedures 3 + 4
1.5 Job Grading 4 + 5
1.6 Banding 6
1.7 Grading 6 + 7
1.8 Sub-grading 7 + 8
1.9 Job Evaluation 8 + 9
1.10 Changes in Employee Status 9 + 10
Chapter 1 – Recruitment & Selection Policy
1. Role of Recruitment & Selection 11
2. Recruitment Authorisation Procedure 11 + 12
3. Advertising of Vacancies 12
4. Employment procedure 12 + 13
5. Employment Interview Panel 13
6. Categories of conditions 14
7. Age 14
8. Job Requirement 15
9. Health Conditions 15
10. Language 15
11. Character 15
12. Citizenship 15 + 16
13. Contracts 16
14. Employment of Relatives 16
Chapter 2 – Induction Policy
Induction 17
Chapter 3 – Contract Workers Policy Guidelines
1. Use of Contract Workers 18
2. Tenure of Temporary Contract 18
3. Remuneration of Contract Workers 18 + 19
4. Temporary Workers and Discipline 19
5. Casual Employees 19
6. Part Timers 19
Chapter 4 – Affirmative Action Policy
1. General Policy Statement 20
2. Policy Objectives 20
3. Definition of Affirmative Action 20
4. Affirmative Action Committee 20
5. Constitution of the Committee 20 + 21
6. Functions of the Committee 21
7. Meetings of the Committee 21
8. Filling of Vacancies 22
9. Human Resources Development 22
10. Communication 22 + 23
11. General 23
Chapter 5 – Conditions of Employment
Compensation 24
Remuneration 24
Remuneration Policy 24
1. General 24 + 25
2. Annual Bonus 25 + 26
3. Compensation Benefits 26 + 27
Pension Fund 27
1. General 27
2. Membership 27
3. Contributions 27+ 28
4. Retirement & Retirement Benefits 28
5. Death Benefit 28
6. Funeral Benefits 28
7. Withdrawal Benefit 28
Housing Schemes – Part One
1. General 29
2. Qualification for Participation 29 + 30
3. Determination of Value of Benefit 30
4. Cost Responsibilities 30 + 31
5. Termination of Service 31
Housing Schemes – Part Two
1. General 32
2. Qualification for Participation 32
3. Choice of Accommodation 32
4. Value of the Allowance and Taxation 32
Overtime Policy
1. Introduction 33
2. Objective 33
3. Scope of Application 33
4. Principles of the Policy 33
5. Overtime Procedures 34
6. Rate of Payment for Overtime 34
7. Processing and Payment of Overtime 34 + 35
Chapter 6 – Leave Policy
1. General
1 a Annual Leave
1.1 Annual Leave for Off-Shore Employees 36
1.2 Annual Leave for On-Shore Based Employees 36
1 b Sick Leave 37
1. Off-Shore Employees 37 + 38
2. On-Shore Employees 38 + 39
1 c Maternity / Paternity Leave 39
1 d Compassionate Leave 39 + 40
1 e Unpaid Leave 40
1 f Leave due to Misconduct 40
1 g Study Leave 40
Chapter 7 – The Grievance Procedure on Shore Employees
Procedure for Resolving Employee Grievances 41
Grievance Procedure Guidelines 41
Functioning of the Grievance Procedure 42 + 43
Procedure to be Followed by a Group of Employees 43
Grievance Procedure for off-shore Employees 43
Procedure for Resolving Employee Grievances 43
Grievance Procedure Guidelines 43 + 44
Functioning of the Grievance Procedure 44
Procedure to be followed by a Group of Employees 45
Chapter 8 – Service Conditions
1. Working Hours 46
2. Probation 46 + 47
3. Notice of Period 47
4. Notice Period Procedures 48
5. Transfers 48 - 50
6. Confidentiality 50 + 51
7. Acting Allowance 51 + 52
Chapter 9 – Salary Advance Policy
1. Salary Advance Policy 53
2. Salary Advance Procedures 53
3. Repayment of Cash Shortage & Salary Overpayments 53 + 54
Chapter 10 – Performance Management Policy
1. Policy Statement 55
2. Policy Objectives 55
3. Performance Criteria and Standards 55
4. Scope and Responsibility 56
5. Performance Management Ethics 56
6. Performance Contracts 56
7. Allocation of the Performance Bonus 57
8. Performance Appraisal Process 57
9. Monitoring 57 + 58
10. Production Bonus 58
Chapter 11 – Motor Vehicle Scheme
1. General 59
2. Qualification and Requirements for Participation 59 + 60
3. Running Costs 60
4. Undertaking by Samicor 60
5. Company-Owned Vehicles 60 + 61
6. Reservations 61
Chapter 12 – Social Security Fund
1. General 62
2. Membership 62
3. Contributions 62 + 63
4. Benefits 63
Chapter 13 – Computer Usage Policy
1. Overview 64 + 65
2. Security and Proprietary Information 65
3. Unacceptable Use 65 + 66
4. System and Network Activities 66 + 67
5. Email and Communications Activities 67
6. Enforcement 67
Chapter 14 – Email Use Policy
1. Purpose 68
2. Scope 68
3. Policy 68
4. Enforcement 68
Chapter 15 – Transport Costs
1. General 69
2. Transport of Households 69
3. Official Transport 69 + 70
Chapter 16 – Standard Procedure
1. Standard Procedure 71
2. Rules Governing Travel 71 – 73
3. Contact Details for the Travel co-ordinator 73
Crew Changes
1. Crew Going Off-shore 73
2. Crew Coming On-shore 73 + 74
3. Rules Governing Travel 74
Chapter 17 – Training and Development Policy
1. Introduction 75
2. Objectives 75 + 76
3. Scope of Application 76
4. Procedural Guidelines 76
5. Approaches and Strategies 77 + 78
6. Key Players 78 – 81
7. Study Loan Fund 81 - 83
8. Apprenticeship Programmes / Students Attachment to Samicor 83 – 84
9. Apprenticeship Scheme 84 – 85
Chapter 18 – Company Security Policy
1. General 86
2. Mining Operations Security 87 – 94
3. Security of Information 94 – 97
4. Secure Case Procedures 97 + 98
5. Restricted Area 98 + 99
6. X-ray Recovery Operations 100
7. Plant Operations 100 + 101
8. Mining Tool 101
9. Geological Sampling 101
10. Investigations & Employee Resignation 101 - 102
11. Re-concentration of Material 102
12. Procedures for use and Hand-over of the Metallurgical Department Security Lock Keys 103 + 104
104
13. Procedures for the Taking and use of Identity - Photographs 104 + 105
14. Diamond Transfers 105 – 111
15. Windhoek Office – General Procedures 111
16. Control 111 – 117
17. Firearms and Ammunitions – Vessel 117 – 119
18. Firearms and Ammunition – Office 119 – 121
19. Searches and Seizure 122 – 124
Chapter 19 – Occupational Health and Safety Policy for on-shore Employees
1. Health and Safety Philosophy 125
2. Policy Objectives 125 + 126
3. Management Duties and Responsibilities 126
4. General Duties and Responsibilities 126
5. Specific Duties and Responsibilities 126 – 128
6. Safety Representatives Committees 128 + 129
7. Health and Safety Information and Communication 129
8. First Aid 129
9. Risk Assessment 129
10. Available Safety Instructions 129 + 130
Chapter – Occupational Health and Safety Policy for Off-shore Employees
1. Health and Safety Philosophy 131
2. Policy Objectives 131 + 132
3. Management Duties and Responsibilities 132
4. General Duties and Responsibilities of Employees, Contractors and Visitors 132
5. Specific Duties and Responsibilities 132 – 134
6. Safety Representatives Committees 134
7. Health and Safety Information and Communication 135
8. First Aid 135
9. Risk Assessment 135
10. Available Safety Instructions 135 + 136
Chapter 20 – Retrenchments and Redundancy Policy
1. Introduction 137
2. Principles of the Policy 137
3. Reasons for Redundancy 137 + 138
4. Criteria for Selection 138 + 139
5. Consultation 139
6. Payment 139 + 140
7. Assistance from Samicor 140 + 141
8. Retrenchment and Redundancy Procedures 141
Chapter 21 – Disciplinary Code
1. Section 1 – Introduction 142
2. Section 2 – Procedures and Documentation 142 - 154
3. Section 3 – Classification of Offences 154 – 160
4. Section 4 – Penalties 161 – 163
5. Section 5 – The Role of the Human Resources Department 163
6. Section 6 – The Role of the Representative 163 – 164
7. Section 7 – The Role of The Security Unit 164
8. Section 8 – Dismissal Procedure 164 + 165
9. Section 9 – Disciplinary Appeal Procedure 165 – 168
Chapter 22– Sexual Harassment
1. Definition 169
2. Policy Statement 169
3. Dealing with Sexual Harassment 170
Chapter 23 – Trade Unions
1. Recognition of Trade Unions 171
2. General Rights of Registered Trade Unions 171
3. Exclusive Bargaining Agents 171 + 172
4. Withdrawing Exclusive Bargaining Authority 173
5. Access to the Company Premises & Vessels 173
6. Deduction of Trade Union Fees from Wages 174
7. Workplace Union Representatives 174 + 175
Chapter 24 – Code of Conduct Policy
1. Introduction 176
2. Objective 176
3. Scope of Application 176
4. Principles of the Policy 176 – 179
5. Protection of Samicor Mining Services Interest 179 + 180
6. Business code of Ethics 180 – 182
Chapter 25 – Amendments to the Service Conditions
Amendments to the Service Conditions
Please pm me if you need more
From Namibia, Windhoek
Hi Daleep. I am a new member in this group. Have you pasted your policies as committed? I just wanted to know. K.Srinivasan
Hi Thekla,
I was just going through your mail, and i found it to be very usefull, I am also into framing of policies, can u pls help in Training & Development Policy and Leave Policy (ITES).
You can mail me
. Looking forward for your reply...
Thanks in advance.
Regards
Vasumathi Nair
From India, Hyderabad
I was just going through your mail, and i found it to be very usefull, I am also into framing of policies, can u pls help in Training & Development Policy and Leave Policy (ITES).
You can mail me
Thanks in advance.
Regards
Vasumathi Nair
From India, Hyderabad
HR Policies and Procedures
1. EMPLOYMENT CONDITIONS
1.1 Joining Formalities
1.2 Work Schedule
1.3 Business Conduct
1.4 General Conduct
1.5 Probation
1.6 House Keeping
1.7 Attendance System
1.8 Smoking
1.9 Diversity
1.10 Leave
1.11 Retirement Age
1.12 Notice Period
2. ORGANIZATION STRUCTURE
3. SEPARATIONS
3.1 RESIGNATION
3.2 RETIREMENT
3.3 TERMINATION
FINAL SETTLEMENT
The policies vary from a company to company.which ever is applicable to your company, you can include.
From India, Hyderabad
1. EMPLOYMENT CONDITIONS
1.1 Joining Formalities
1.2 Work Schedule
1.3 Business Conduct
1.4 General Conduct
1.5 Probation
1.6 House Keeping
1.7 Attendance System
1.8 Smoking
1.9 Diversity
1.10 Leave
1.11 Retirement Age
1.12 Notice Period
2. ORGANIZATION STRUCTURE
3. SEPARATIONS
3.1 RESIGNATION
3.2 RETIREMENT
3.3 TERMINATION
FINAL SETTLEMENT
The policies vary from a company to company.which ever is applicable to your company, you can include.
From India, Hyderabad
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