Dear HR,
One of our employees has absconded with the company's laptop. I have tried reaching him on his cellphone and even sent reminders to his personal email, but there has been no response.
I need to issue a registered letter to his residence and would appreciate your help in drafting a format.
Thank you.
From India
One of our employees has absconded with the company's laptop. I have tried reaching him on his cellphone and even sent reminders to his personal email, but there has been no response.
I need to issue a registered letter to his residence and would appreciate your help in drafting a format.
Thank you.
From India
Dear keith2rule, Do you have the receipt of issuing Laptop? If you have you can issue the notice and take legal action
From India, Ranchi
From India, Ranchi
Dear Keith,
How many days have passed since the employee absconded? If the employee absconds with company property, you should lodge a police complaint. Provide the police with information about the employee, such as the date of joining, designation, and a photo. Also, include details of the laptop. Sending a letter to the employee's residence will not be sufficient.
Sincerely,
DVD
From India, Bangalore
How many days have passed since the employee absconded? If the employee absconds with company property, you should lodge a police complaint. Provide the police with information about the employee, such as the date of joining, designation, and a photo. Also, include details of the laptop. Sending a letter to the employee's residence will not be sufficient.
Sincerely,
DVD
From India, Bangalore
Dear Kumar and DVD,
Thank you for your email and suggestions.
@ Kumar: The asset was tagged to the employee; without an acknowledgment, the laptop wouldn't have been handed over to him. I shall check with the Procurement/asset team about this. Thanks for the template, but it does not help in this case. I can use it for an unauthorized absence case.
@ DVD: He has been missing from work since January 2012. I sent him registered letters regarding his unauthorized absence and also initiated an enquiry, to which he never responded. Consequently, we had to proceed with ex-parte proceedings and separate the employee.
During his settlement clearance in May 2012, it came to our attention that the laptop was missing. I sent several reminders to his personal email, but there was no response. I need to know whether to send a registered letter to request the handover of the laptop and pursue legal action, or to lodge an FIR.
Regards.
From India
Thank you for your email and suggestions.
@ Kumar: The asset was tagged to the employee; without an acknowledgment, the laptop wouldn't have been handed over to him. I shall check with the Procurement/asset team about this. Thanks for the template, but it does not help in this case. I can use it for an unauthorized absence case.
@ DVD: He has been missing from work since January 2012. I sent him registered letters regarding his unauthorized absence and also initiated an enquiry, to which he never responded. Consequently, we had to proceed with ex-parte proceedings and separate the employee.
During his settlement clearance in May 2012, it came to our attention that the laptop was missing. I sent several reminders to his personal email, but there was no response. I need to know whether to send a registered letter to request the handover of the laptop and pursue legal action, or to lodge an FIR.
Regards.
From India
Dear Keith,
If the person has been missing since Jan '12 and the issue of the laptop has surfaced now, something is definitely amiss. We first need to worry about the checks and balances within your organization. Next, we need to check if all is well with the erstwhile employee. At present, we are simply assuming that he has absconded with a company laptop. Did he show any signs of deserting the organization prior to going missing? Was he mentally disturbed? Has any attempt been made to physically reach him at his given address?
A preliminary in-house investigation should have been done immediately on facts coming to light in January itself. Even now, I feel the best course would be to file an FIR and let the police attempt to trace him. Good luck.
Aye,
Colonel Gahlot, Proprietor 'TRURECRUIT'
From India, Delhi
If the person has been missing since Jan '12 and the issue of the laptop has surfaced now, something is definitely amiss. We first need to worry about the checks and balances within your organization. Next, we need to check if all is well with the erstwhile employee. At present, we are simply assuming that he has absconded with a company laptop. Did he show any signs of deserting the organization prior to going missing? Was he mentally disturbed? Has any attempt been made to physically reach him at his given address?
A preliminary in-house investigation should have been done immediately on facts coming to light in January itself. Even now, I feel the best course would be to file an FIR and let the police attempt to trace him. Good luck.
Aye,
Colonel Gahlot, Proprietor 'TRURECRUIT'
From India, Delhi
Thank you very much! Before I proceed with filing an FIR, I wanted to send a final letter detailing the situation, as our employee, to give him one last opportunity.
The highlight is the draft part; I hope the below-drafted letter is suitable to send. Would you like to add anything to it or have any final suggestions?
---
Dear [Employee's Name],
Subject: Return of Company-owned assets
It has come to our attention that you have not yet returned the laptop that is in your possession.
With reference to our emails dated Monday, May 14, 2012, at 9:58 PM and May 28, 2012, at 12:18 PM, you have not responded or informed us of your current location.
Without excusing your actions, you are hereby given a final opportunity to return the laptop by July 10, 2012, to your location (please provide location details), failing which, the management reserves the right to pursue appropriate legal actions against you.
Below are the laptop details:
Laptop Make:
Asset No:
Serial No:
Laptop Amount:
Please treat this matter as urgent, and your acknowledgment of receiving this letter is requested.
---
I hope this helps. Let me know if you need any more assistance.
From India
The highlight is the draft part; I hope the below-drafted letter is suitable to send. Would you like to add anything to it or have any final suggestions?
---
Dear [Employee's Name],
Subject: Return of Company-owned assets
It has come to our attention that you have not yet returned the laptop that is in your possession.
With reference to our emails dated Monday, May 14, 2012, at 9:58 PM and May 28, 2012, at 12:18 PM, you have not responded or informed us of your current location.
Without excusing your actions, you are hereby given a final opportunity to return the laptop by July 10, 2012, to your location (please provide location details), failing which, the management reserves the right to pursue appropriate legal actions against you.
Below are the laptop details:
Laptop Make:
Asset No:
Serial No:
Laptop Amount:
Please treat this matter as urgent, and your acknowledgment of receiving this letter is requested.
---
I hope this helps. Let me know if you need any more assistance.
From India
Well, the phrase "Without condoning your acts" is hardly an incentive for anybody to come back and hand over the laptop. This might make the remote chance of a seemingly unlikely return simply impossible.
Whilst it is important to report the theft of the laptop, I sincerely hope you are not banking on the Police to put a trace on your laptop. Not to damnify the valuable services of the police force, it is a matter of them choosing their priorities. A FIR in his local police station, I dare say, could pose an impediment for any police clearance he may want to seek for purposes of Passport, etc.
Cheers,
Saj
From India, Bangalore
Whilst it is important to report the theft of the laptop, I sincerely hope you are not banking on the Police to put a trace on your laptop. Not to damnify the valuable services of the police force, it is a matter of them choosing their priorities. A FIR in his local police station, I dare say, could pose an impediment for any police clearance he may want to seek for purposes of Passport, etc.
Cheers,
Saj
From India, Bangalore
You can upload such names on the site restrictedcandidates.com, on this site you will find all such characters,who has done something unethical.
From India, Mumbai
From India, Mumbai
Hello winnerhr,
You cannot tell anyone to upload names of accused on any website. As far as Indian laws are concerned, nobody is guilty until it is proven. It is the court's job to prove whether the accused is guilty or not. Therefore, it is better if you don't jump the gun.
The website in question is a third party and from a legal standpoint, it has no locus standi. This is a matter between the employer and employee, and no third party has any business poking their nose into it. If they do so one day, it may lead to complications.
Who knows the truth? I agree that the employee has absconded. But that is the only truth. Someone else might have lost or stolen the laptop, and the absence of the absconding employee might have conveniently shifted the blame onto them. The fact that it took them months to discover that the employee had the laptop speaks volumes about the internal culture of the company.
Ok...
DVD
You can upload such names on the site restrictedcandidates.com. On this site, you will find all such characters who have done something unethical.
From India, Bangalore
You cannot tell anyone to upload names of accused on any website. As far as Indian laws are concerned, nobody is guilty until it is proven. It is the court's job to prove whether the accused is guilty or not. Therefore, it is better if you don't jump the gun.
The website in question is a third party and from a legal standpoint, it has no locus standi. This is a matter between the employer and employee, and no third party has any business poking their nose into it. If they do so one day, it may lead to complications.
Who knows the truth? I agree that the employee has absconded. But that is the only truth. Someone else might have lost or stolen the laptop, and the absence of the absconding employee might have conveniently shifted the blame onto them. The fact that it took them months to discover that the employee had the laptop speaks volumes about the internal culture of the company.
Ok...
DVD
You can upload such names on the site restrictedcandidates.com. On this site, you will find all such characters who have done something unethical.
From India, Bangalore
Dear DVD,
"You cannot tell anyone to upload names of the accused on any website. As far as Indian laws are concerned, nobody is guilty until it is proven. It is the court's job to determine if the accused is guilty or not. Therefore, it is better if you don't jump the gun."
"The website in question is a third party and from a legal standpoint, it has no locus standi."
I am afraid WinnerHR is only suggesting uploading names on restrictedcandidates.com. He is far from implying that such an upload will result in the pronouncement of guilt for the accused. Well, the website isn't a decree but represents a voice. There are blogs by employees that criticize companies. So that evens out.
Locus standi?? I don't think WinnerHR even made the slightest suggestion that the website's content will be provided as evidence in a court of law. 😊😊😊😊
Cheers,
Saj
From India, Bangalore
"You cannot tell anyone to upload names of the accused on any website. As far as Indian laws are concerned, nobody is guilty until it is proven. It is the court's job to determine if the accused is guilty or not. Therefore, it is better if you don't jump the gun."
"The website in question is a third party and from a legal standpoint, it has no locus standi."
I am afraid WinnerHR is only suggesting uploading names on restrictedcandidates.com. He is far from implying that such an upload will result in the pronouncement of guilt for the accused. Well, the website isn't a decree but represents a voice. There are blogs by employees that criticize companies. So that evens out.
Locus standi?? I don't think WinnerHR even made the slightest suggestion that the website's content will be provided as evidence in a court of law. 😊😊😊😊
Cheers,
Saj
From India, Bangalore
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