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Hi Dear,
The following format may be used....
Regards,
Hemant Agarwal
ABCD/XY/09
25th August 2009
To: Mr. ....
From: HR Dept.
Subject: Late Coming - Attendance Record!
It has been a matter of fact that you are irregular in your attendance. You shall appreciate that due to your late reporting, work hampers, and affects the working of your department. You shall be afraid to know that during the month of ...... you had reported late on the following occasions:
Sr. No. Date Arrival Time
Irregular attendance can't be allowed to be repeated in the interest of discipline and efficiency in the organization. You are advised to improve your attendance in the future, and we expect that you will extend full cooperation in achieving the objectives in the maximum interest of the organization.
(AUTHORIZED SIGNATORY)
From India, Faridabad
The following format may be used....
Regards,
Hemant Agarwal
ABCD/XY/09
25th August 2009
To: Mr. ....
From: HR Dept.
Subject: Late Coming - Attendance Record!
It has been a matter of fact that you are irregular in your attendance. You shall appreciate that due to your late reporting, work hampers, and affects the working of your department. You shall be afraid to know that during the month of ...... you had reported late on the following occasions:
Sr. No. Date Arrival Time
Irregular attendance can't be allowed to be repeated in the interest of discipline and efficiency in the organization. You are advised to improve your attendance in the future, and we expect that you will extend full cooperation in achieving the objectives in the maximum interest of the organization.
(AUTHORIZED SIGNATORY)
From India, Faridabad
Hi Hemant,
Thank you for providing me with this format. Could you please do me a favor? I need formats for relieving, appointment, offer letters, and also an explanation on how to calculate leaves. My email id is shubhada@newage-india.com. I am sure you will help me out in this situation.
Thank you in advance,
Shubhada
From India, Mumbai
Thank you for providing me with this format. Could you please do me a favor? I need formats for relieving, appointment, offer letters, and also an explanation on how to calculate leaves. My email id is shubhada@newage-india.com. I am sure you will help me out in this situation.
Thank you in advance,
Shubhada
From India, Mumbai
Issue of a warning letter is the beginning of any disciplinary action. If the erring employee does not improve, it may necessitate taking disciplinary action (DA). As such, the warning letter should be drafted in a way that serves as the foundation for the initiation of DA.
Secondly, it should be kept in mind that most DAs taken get reversed in courts due to one basic reason: the employee was not given a proper chance to improve. Accordingly, the first warning letter may be as follows:
Dear [Employee's Name],
It has been observed that you are frequently arriving late to the office and remaining absent from your duties. This not only hampers work productivity but also sets an unhealthy precedent among other employees.
You are, therefore, requested to improve. We hope that in the future, you will not provide any opportunity for late reporting or absenteeism.
If the employee does not show improvement, a second strongly worded letter may be issued, referencing the previous letter. Here, the erring employee should be given one more chance for improvement.
If, even after two chances, the employee does not improve, DA may be initiated.
TR Chhabria
From India, Gurgaon
Secondly, it should be kept in mind that most DAs taken get reversed in courts due to one basic reason: the employee was not given a proper chance to improve. Accordingly, the first warning letter may be as follows:
Dear [Employee's Name],
It has been observed that you are frequently arriving late to the office and remaining absent from your duties. This not only hampers work productivity but also sets an unhealthy precedent among other employees.
You are, therefore, requested to improve. We hope that in the future, you will not provide any opportunity for late reporting or absenteeism.
If the employee does not show improvement, a second strongly worded letter may be issued, referencing the previous letter. Here, the erring employee should be given one more chance for improvement.
If, even after two chances, the employee does not improve, DA may be initiated.
TR Chhabria
From India, Gurgaon
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