Anyone can share with me the expense policy regarding food allowance in the company and traveling expenses. I am an HR manager in an IT company where currently 25 employees are employed.
I want to set a maximum allowance for one-time dinner. For example, if any employee stays after 9 pm, they will receive a dinner allowance of approximately 200/-. I want the same expense policy for traveling and for refreshments on-site at the client's location.
From India, Ahmedabad
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I want to set a maximum allowance for one-time dinner. For example, if any employee stays after 9 pm, they will receive a dinner allowance of approximately 200/-. I want the same expense policy for traveling and for refreshments on-site at the client's location.
From India, Ahmedabad
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Hi Kewal,
If your employees are traveling only for one day within the city, you can give them some budget in which their travel and food are taken care of. The amount can be decided by you as you will know how cheap or expensive your city is.
In case they are traveling out of the city and will stay overnight, you can provide them with hotel room booking, travel tickets from one city to another, along with per diem and mobile expenses. This can be divided into tier 1, tier 2, and tier 3 cities, depending on your company's budget. The amount will be higher if they travel in a tier 1 city, and it will be reduced if they travel in tier 2 or 3 cities.
Hope this helps...
From India, Pune
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70If your employees are traveling only for one day within the city, you can give them some budget in which their travel and food are taken care of. The amount can be decided by you as you will know how cheap or expensive your city is.
In case they are traveling out of the city and will stay overnight, you can provide them with hotel room booking, travel tickets from one city to another, along with per diem and mobile expenses. This can be divided into tier 1, tier 2, and tier 3 cities, depending on your company's budget. The amount will be higher if they travel in a tier 1 city, and it will be reduced if they travel in tier 2 or 3 cities.
Hope this helps...
From India, Pune
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Hi Kewal,
I feel you need to have "Onsite Allowance" rather than "Travel Policy" and "refreshment Allowance". "Onsite Allowance" is usually given to staff who may have to visit clients apart from their regular office work. I feel here you must cover:
1. Transportation - "To-Fro" on actual with supporting bills.
2. "On Site Allowance" per day basis = approx. Rs. 500/-. This includes all his personal expenses like food, tea, coffee, and snacks. This would be paid without any supporting.
3. For out of cities like Tier 1, 2, and 3, you will have to draft accordingly.
4. For client "entertainment," it must always be on actual. (Hope you will agree that our employee cannot ask the client to not drink that extra fresh juice because it's over budget. It would be embarrassing.)
I suggest you do your homework on knowing the cost at actuals and add a variable of about 10-15% markup to arrive at a fixed allowance, which you can review over a period of 3 years.
Good Luck,
Ukmitra
From Saudi Arabia, Riyadh
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I feel you need to have "Onsite Allowance" rather than "Travel Policy" and "refreshment Allowance". "Onsite Allowance" is usually given to staff who may have to visit clients apart from their regular office work. I feel here you must cover:
1. Transportation - "To-Fro" on actual with supporting bills.
2. "On Site Allowance" per day basis = approx. Rs. 500/-. This includes all his personal expenses like food, tea, coffee, and snacks. This would be paid without any supporting.
3. For out of cities like Tier 1, 2, and 3, you will have to draft accordingly.
4. For client "entertainment," it must always be on actual. (Hope you will agree that our employee cannot ask the client to not drink that extra fresh juice because it's over budget. It would be embarrassing.)
I suggest you do your homework on knowing the cost at actuals and add a variable of about 10-15% markup to arrive at a fixed allowance, which you can review over a period of 3 years.
Good Luck,
Ukmitra
From Saudi Arabia, Riyadh
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I agree with you, I want onsite allowance only. Please, anyone share with me a draft policy you have made for your company, or if you have any colleagues. I am finding it difficult to document it. Basically, I want a policy:
1. Traveling policy and food allowance policy (from one branch to another branch).
2. On-site allowance (including any incentives, leaves, or daily food).
3. Compensatory off policy.
Please share some draft policies. Like how should I proceed and what words are important.
From India, Ahmedabad
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1. Traveling policy and food allowance policy (from one branch to another branch).
2. On-site allowance (including any incentives, leaves, or daily food).
3. Compensatory off policy.
Please share some draft policies. Like how should I proceed and what words are important.
From India, Ahmedabad
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Tour & Travel Policy.docx
TRAVEL POLICY.zip