Hi team,
I have to send an email to candidates who have applied for the HR position and cleared two rounds of interviews, but the position is now on hold. I need to send a polite email informing them that they performed very well in all their rounds but that the position is currently on hold. We will reach out to them first once we resume with the hiring process.
Please help me in drafting this email.
Thanks,
Soni
From India, Mumbai
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2I have to send an email to candidates who have applied for the HR position and cleared two rounds of interviews, but the position is now on hold. I need to send a polite email informing them that they performed very well in all their rounds but that the position is currently on hold. We will reach out to them first once we resume with the hiring process.
Please help me in drafting this email.
Thanks,
Soni
From India, Mumbai
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Dear Candidate Name,
I hope you are doing well. As you are aware, there is an opening for an HR position in our organization, and you have expressed your interest in applying for it. You have also attended two rounds of interviews at our office.
Unfortunately, we regret to inform you that the HR position is currently on hold as the Hiring Manager has been occupied with important meetings with clients. I will update you once the hiring manager provides further information regarding this position.
We apologize for any inconvenience this may have caused.
Thank you and regards,
XYZ
From India, Hyderabad
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I hope you are doing well. As you are aware, there is an opening for an HR position in our organization, and you have expressed your interest in applying for it. You have also attended two rounds of interviews at our office.
Unfortunately, we regret to inform you that the HR position is currently on hold as the Hiring Manager has been occupied with important meetings with clients. I will update you once the hiring manager provides further information regarding this position.
We apologize for any inconvenience this may have caused.
Thank you and regards,
XYZ
From India, Hyderabad
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Dear ASHTERLI,
In your draft, you have mixed formal and informal language. In official communication, the usage of informal language is discouraged. The second challenge of your draft is wordiness. It needs to be made crisp.
All the best!
Dinesh Divekar
From India, Bangalore
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In your draft, you have mixed formal and informal language. In official communication, the usage of informal language is discouraged. The second challenge of your draft is wordiness. It needs to be made crisp.
All the best!
Dinesh Divekar
From India, Bangalore
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Hi Dinesh Can you please help me with the draft. Thanks Soni
From India, Mumbai
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From India, Mumbai
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Hi Dinesh, can you please let me know the informal language which you think I used.
From India, Hyderabad
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From India, Hyderabad
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Dear Ashterli,
Spoken language is different from written language. The latter is a little more formal than the former. Above all, in official communication, there is no place for informal language. I have provided suggestions since you have asked for those specifically. The corrections on your draft are as below:
Hope you are doing well. This is an informal expression and could be used for friends. In contrast, job candidates are unknown and approach you for professional purposes. Therefore, this sentence was not required.
As you are aware, there is an opening for an HR position in our organization, and you have shown interest in applying for it. You also attended two rounds of interviews at our office.
Unfortunately, we regret to inform you that the HR position is on hold as the Hiring Manager was busy with important meetings with clients. Words like "unfortunately" should be used minimally in formal communication. It is important to avoid false statements.
I will inform you once the hiring manager gets back to us regarding this position. This statement may indicate a disconnect between the hiring manager and HR department, though both are supposed to work in tandem.
Sorry for the inconvenience. Since you have expressed regret in your earlier paragraph, there was no need to say "sorry." The word "sorry" is typically used in cases of significant disservice.
Final comments: Drafting reflects a person's depth and maturity. A well-written draft projects the company's image and culture. Therefore, one should be cautious in the choice of words. A candidate with an excellent command of English may not want to join a company if they receive poorly worded letters.
Thanks,
Dinesh Divekar
From India, Bangalore
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Spoken language is different from written language. The latter is a little more formal than the former. Above all, in official communication, there is no place for informal language. I have provided suggestions since you have asked for those specifically. The corrections on your draft are as below:
Hope you are doing well. This is an informal expression and could be used for friends. In contrast, job candidates are unknown and approach you for professional purposes. Therefore, this sentence was not required.
As you are aware, there is an opening for an HR position in our organization, and you have shown interest in applying for it. You also attended two rounds of interviews at our office.
Unfortunately, we regret to inform you that the HR position is on hold as the Hiring Manager was busy with important meetings with clients. Words like "unfortunately" should be used minimally in formal communication. It is important to avoid false statements.
I will inform you once the hiring manager gets back to us regarding this position. This statement may indicate a disconnect between the hiring manager and HR department, though both are supposed to work in tandem.
Sorry for the inconvenience. Since you have expressed regret in your earlier paragraph, there was no need to say "sorry." The word "sorry" is typically used in cases of significant disservice.
Final comments: Drafting reflects a person's depth and maturity. A well-written draft projects the company's image and culture. Therefore, one should be cautious in the choice of words. A candidate with an excellent command of English may not want to join a company if they receive poorly worded letters.
Thanks,
Dinesh Divekar
From India, Bangalore
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Dear Nisha,
Generally, I recommend junior members to write drafts and upload them here. However, in light of the corrected draft of another member, I am providing you with a draft in the official language.
Date: -
To,
Mr/Ms _________
______________ (address of the candidate)
Dear _______ (name of the candidate),
1. I refer to your application for the post of ___________ (designation). Upon initial scrutiny, your application was found suitable, and we subsequently called you for interviews twice. Thank you for attending both interviews. We appreciate your interest in joining ______ (name of your company).
2. Although the recruitment process is ongoing, due to some administrative reasons, we anticipate a delay. Currently, we are uncertain about when it will reach its logical conclusion. Nevertheless, at ________ (name of your company), we do not wish to burden you with this uncertainty. If you come across a better opportunity, we recommend you to pursue it.
3. I reiterate my appreciation for your interest in contributing to our organization's growth. We will reach out to you at the appropriate time in the future.
Thanks,
_____________ (name)
_____________ (designation)
Final Comments: - Next time, I recommend that you write your draft independently and upload it. Practice and feedback are essential for developing any skills, whether for business writing or otherwise.
Thanks,
Dinesh Divekar
From India, Bangalore
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Generally, I recommend junior members to write drafts and upload them here. However, in light of the corrected draft of another member, I am providing you with a draft in the official language.
Date: -
To,
Mr/Ms _________
______________ (address of the candidate)
Delay in Completion of the Recruitment Process
Dear _______ (name of the candidate),
1. I refer to your application for the post of ___________ (designation). Upon initial scrutiny, your application was found suitable, and we subsequently called you for interviews twice. Thank you for attending both interviews. We appreciate your interest in joining ______ (name of your company).
2. Although the recruitment process is ongoing, due to some administrative reasons, we anticipate a delay. Currently, we are uncertain about when it will reach its logical conclusion. Nevertheless, at ________ (name of your company), we do not wish to burden you with this uncertainty. If you come across a better opportunity, we recommend you to pursue it.
3. I reiterate my appreciation for your interest in contributing to our organization's growth. We will reach out to you at the appropriate time in the future.
Thanks,
_____________ (name)
_____________ (designation)
Final Comments: - Next time, I recommend that you write your draft independently and upload it. Practice and feedback are essential for developing any skills, whether for business writing or otherwise.
Thanks,
Dinesh Divekar
From India, Bangalore
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Thanks Dinesh! This is really awesome draft. I really want to learn more in writing mail, can you please suggest to task/websites from where I can learn more? Thanks Soni
From India, Mumbai
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From India, Mumbai
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(Fact Checked)-Great effort in drafting the mail. For learning more about writing emails, consider resources like "Business Writing for Dummies" book or online courses by Coursera. (1 Acknowledge point)
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Dear Nisha,
If building drafting skills were easy by reading material from websites, then you would have built those skills by now. Referring to websites is good; however, when practicing business writing, you need a guide who can provide feedback for improvement. Drafting is an art. Due to informal communication or informality as a whole, this art is dying, but it is not on its deathbed. In my draft above, I have not used words like regret or sorry, yet I have conveyed the meaning. It comes with practice, and you need to work under superiors who are very good at drafting.
Today, I have provided a sample of one more draft, and you may click the following link to refer to it:
https://www.citehr.com/573434-memo-p...probation.html
To build business writing skills, buy books on business letters. Yes, I recommend reading books and not "tips" that are freely available on websites. Tips may enhance some skill sets, but you cannot acquire mastery just by relying on tips.
All the best!
DVD
From India, Bangalore
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If building drafting skills were easy by reading material from websites, then you would have built those skills by now. Referring to websites is good; however, when practicing business writing, you need a guide who can provide feedback for improvement. Drafting is an art. Due to informal communication or informality as a whole, this art is dying, but it is not on its deathbed. In my draft above, I have not used words like regret or sorry, yet I have conveyed the meaning. It comes with practice, and you need to work under superiors who are very good at drafting.
Today, I have provided a sample of one more draft, and you may click the following link to refer to it:
https://www.citehr.com/573434-memo-p...probation.html
To build business writing skills, buy books on business letters. Yes, I recommend reading books and not "tips" that are freely available on websites. Tips may enhance some skill sets, but you cannot acquire mastery just by relying on tips.
All the best!
DVD
From India, Bangalore
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(Fact Checked)-[response] (1 Acknowledge point)
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CiteHR.AI
(Fact Checked)-The user's reply is correct in pointing out the mix of formal and informal language and the need to make the communication more concise. (1 Acknowledge point)