Hello Sir/Madam,
I have recently joined a reputed organisation wherein as a part of my job description, I am expected to interact with VP's and other senior level people and also urge them to complete certain tasks for themselves and their subordinates which inturn has to be assessed by the HR department. These seniorMy question is: As a new joinee how am I supposed to urge them to complete these tasks on time without sounding arrogant and nosy?
Regards,
Rubina
From India, Mumbai
I have recently joined a reputed organisation wherein as a part of my job description, I am expected to interact with VP's and other senior level people and also urge them to complete certain tasks for themselves and their subordinates which inturn has to be assessed by the HR department. These seniorMy question is: As a new joinee how am I supposed to urge them to complete these tasks on time without sounding arrogant and nosy?
Regards,
Rubina
From India, Mumbai
Dear Rubina,
What is your designation? Are you also VP?
Why are you required to "urge" to VP to complete certain tasks? Vice President is sufficiently senior level position. Why prodding is required at this level also? Why are they no self starters? To whom do these people report to, CEO or some Director? In that case why that person is not doing this activity but you being a newly joined employee are told to do this? Is your CEO or Director wanted to shoot by keeping gun on your shoulder?
Ideally some Google Doc could have been made and all the parties concerned could have been made collaborators. Whichever part of the world they are, all that is required is to have internet connection to update this document.
If at all if you are required to do this job then please be sensitive. You may use the phrase/word "follow up" to know the position of some activity. Secondly, how you plan to "assess" this activity? Are you going to measure the delay?
Thanks,
Dinesh V Divekar
From India, Bangalore
7884What is your designation? Are you also VP?
Why are you required to "urge" to VP to complete certain tasks? Vice President is sufficiently senior level position. Why prodding is required at this level also? Why are they no self starters? To whom do these people report to, CEO or some Director? In that case why that person is not doing this activity but you being a newly joined employee are told to do this? Is your CEO or Director wanted to shoot by keeping gun on your shoulder?
Ideally some Google Doc could have been made and all the parties concerned could have been made collaborators. Whichever part of the world they are, all that is required is to have internet connection to update this document.
If at all if you are required to do this job then please be sensitive. You may use the phrase/word "follow up" to know the position of some activity. Secondly, how you plan to "assess" this activity? Are you going to measure the delay?
Thanks,
Dinesh V Divekar
From India, Bangalore
It is a delicate situation and an anxious momnet for a new joinee to remind a VP about the work to be cleared by him. Though I never encountered such situation, some clues that occur to me are :
1) you can requestl him : " Sir, I know you are busy to day. But can you squeeze some time to attend some important work to day" or
2) " Sir, is it the proper time for me to discuss some important tasks" or
3) "Sir, can I have your appointment to discuss some important work with you"
The same request can be sent by way of note also if that practice is also followed in your office.
B.Saikumar
HR & Labour Law advisor
From India, Mumbai
1) you can requestl him : " Sir, I know you are busy to day. But can you squeeze some time to attend some important work to day" or
2) " Sir, is it the proper time for me to discuss some important tasks" or
3) "Sir, can I have your appointment to discuss some important work with you"
The same request can be sent by way of note also if that practice is also followed in your office.
B.Saikumar
HR & Labour Law advisor
From India, Mumbai
Hello Rubina,
Like Dinesh mentioned, what is YOUR locus-standi/role in the whole matter?
In the limited info you mentioned, the 'keyword' seems to be "for themselves", which is quite baffling--at the level of VPs that's usually taken for granted that they will be self-starters [only the grade varying].
Suggest give more details about the Company [size, sector, locational aspects, etc]--this will enable the members to suggest with better focus.
However, in general, there's ALWAYS a factor of resistance to change in any organization--and especially so when the cause for the change is PERCEIVED to be new-joinee. Like B.Saikumar mentioned, such situations are ALWAYS tricky & delicate, irrespective of whether you are a new-joinee or old-hat in the company, when your objective is to initiate changes. And more so, when it involves mindsets than procedures/processes.
Rgds,
TS
From India, Hyderabad
Like Dinesh mentioned, what is YOUR locus-standi/role in the whole matter?
In the limited info you mentioned, the 'keyword' seems to be "for themselves", which is quite baffling--at the level of VPs that's usually taken for granted that they will be self-starters [only the grade varying].
Suggest give more details about the Company [size, sector, locational aspects, etc]--this will enable the members to suggest with better focus.
However, in general, there's ALWAYS a factor of resistance to change in any organization--and especially so when the cause for the change is PERCEIVED to be new-joinee. Like B.Saikumar mentioned, such situations are ALWAYS tricky & delicate, irrespective of whether you are a new-joinee or old-hat in the company, when your objective is to initiate changes. And more so, when it involves mindsets than procedures/processes.
Rgds,
TS
From India, Hyderabad
Ms. Rubina,
I understand your problem.
Each person, even a VP, has his own priorities for work and the way to make him give attention to the jobs mentioned by you is to have him set his priorities accordingly. If you are a lady, you have a natural advantage in talking nicely to the persons concerned; you can offer to sit with him to help him in completing it - the tedium of doing a routine job may be boring to him and he may be putting it off; you can also mention very casually that there is pressure from above to have the job completed and you are feeling stressed; you can easily generate sympathy and that would help.
The most important thing is that you have to do very diplomatically and in a very pleasing way.
R Ramamurthy
From India, Bangalore
I understand your problem.
Each person, even a VP, has his own priorities for work and the way to make him give attention to the jobs mentioned by you is to have him set his priorities accordingly. If you are a lady, you have a natural advantage in talking nicely to the persons concerned; you can offer to sit with him to help him in completing it - the tedium of doing a routine job may be boring to him and he may be putting it off; you can also mention very casually that there is pressure from above to have the job completed and you are feeling stressed; you can easily generate sympathy and that would help.
The most important thing is that you have to do very diplomatically and in a very pleasing way.
R Ramamurthy
From India, Bangalore
Dear Rubina
I agree with the earlier comments; and I also understand that you are aware of the situation -" how to ask VPs and seniors to complete certain tasks for themselves and their subordinates which in turn has to be assessed by the HR department."
You call it a part of your job description.
Now, what are those "CERTAIN TASKS" ??
You must elaborate on the nature of these tasks; and how they are to be assessed by HR department ??
To help you out; if these tasks are related to HR deptt such as Leaves, Performance appraisals, Interviews and assessment etc then its fine and you can pursue and "follow-up" these. Mr. B Saikumar has already given excellent tips on these.
However, if these concerns matters outside the purview and scope of HR deptt. then its best that you leave such matters to their own Reporting officers/bosses. Interfering in such matters would be out of bounds for you.
Warm regards.
From India, Delhi
I agree with the earlier comments; and I also understand that you are aware of the situation -" how to ask VPs and seniors to complete certain tasks for themselves and their subordinates which in turn has to be assessed by the HR department."
You call it a part of your job description.
Now, what are those "CERTAIN TASKS" ??
You must elaborate on the nature of these tasks; and how they are to be assessed by HR department ??
To help you out; if these tasks are related to HR deptt such as Leaves, Performance appraisals, Interviews and assessment etc then its fine and you can pursue and "follow-up" these. Mr. B Saikumar has already given excellent tips on these.
However, if these concerns matters outside the purview and scope of HR deptt. then its best that you leave such matters to their own Reporting officers/bosses. Interfering in such matters would be out of bounds for you.
Warm regards.
From India, Delhi
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