Hi Forum,
We are a well established Recruitment firm at Gujarat providing permanent manpower staffing since last 4+ years now we are looking to enter / start Payroll outsourcing as more and more companies are asking us for the same.
So herewith we request you to guide us on what are the formalities for Payroll Outsourcing and what one should charge for that.
Waiting for your thoughts..
Thanks to all in advance...
From India, Vadodara
5We are a well established Recruitment firm at Gujarat providing permanent manpower staffing since last 4+ years now we are looking to enter / start Payroll outsourcing as more and more companies are asking us for the same.
So herewith we request you to guide us on what are the formalities for Payroll Outsourcing and what one should charge for that.
Waiting for your thoughts..
Thanks to all in advance...
From India, Vadodara
1 - Study Process
This process allows the company to understand companies' payroll policies in order to implement the project successfully. It consists of interviews conducted with key personnel in the HR and Finance Department to understand more about the following:
2 - Documentation
Documenting companies' monthly payroll process procedures. This process documents the procedures of your monthly payroll processes after Zapper completes the first stage. The document will round up the following procedures and responsibilities:
3 - Recommend Best Practices
Upon understanding and documenting the companies' payroll processes, Your organization would recommend industry best practices to streamline your processes to increase productivity and efficiency. The recommendations include:
4 - Design Input Forms
In this process, both parties design input forms, which will be forwarded to your company for payroll processing. The input form may take on many variations to accommodate different situations, for example:
5 - Prepare Schedules
Preparing annual payroll schedule - your organization will prepare a schedule for the year, ending any month, with exact dates for the submission and/or approval of:
6 - Requirement Findings and Definition
In-depth study and review of Client’s requirements, blue-printing a foundation for a successful project implementation by:
7 - Data Conversion
The data conversion process defines the tasks and deliverables required to convert your employees' database. The objective of the data conversion process is to convert and test all data that is available and feasible, then obtain the necessary operation of new applications. The first step of this process is to explicitly define what data is required for conversion.
8 - Parallel Run
Your company will perform parallel runs to ascertain that the payroll computation is consistent with the companies' existing payroll computation. By comparing payroll reports generated from your existing payroll application, Your company will be able to fine-tune all inaccurate and incorrect settings on the payroll application.
9 - Training
Your company should provide user training to key personnel involved in the outsourcing project. The user training will focus on online approval of time sheets and claim forms, submission of payroll transactions to your company and downloading and viewing payroll reports.
5 - Live Implementation
Live run will commence upon the completion of the implementation processes
Hope this might help you out.
From India, Bangalore
This process allows the company to understand companies' payroll policies in order to implement the project successfully. It consists of interviews conducted with key personnel in the HR and Finance Department to understand more about the following:
- Payroll policies
- Processes workflow
- Data preparation for payroll processing
- Reports generated for distribution and filing
- Time and processing cycle requirements
2 - Documentation
Documenting companies' monthly payroll process procedures. This process documents the procedures of your monthly payroll processes after Zapper completes the first stage. The document will round up the following procedures and responsibilities:
- Manage payroll policies
- Stipulated monthly cut-off date
- Define how transactions will be forwarded to Zapper for payroll processing for payroll processing
- Generation of reports for distribution and filing
- When are the payslips updated
- Allocation of bank to be used for crediting employees' salaries
- Delegated person responsible for sending the bank diskette to the bank
- Designate formal communication channel between the company and Zapper
- Measures to safeguard the payroll date
3 - Recommend Best Practices
Upon understanding and documenting the companies' payroll processes, Your organization would recommend industry best practices to streamline your processes to increase productivity and efficiency. The recommendations include:
- System customizations
- Re-engineering processes
- Introducing automation
4 - Design Input Forms
In this process, both parties design input forms, which will be forwarded to your company for payroll processing. The input form may take on many variations to accommodate different situations, for example:
- New Employees
- designations, including date resigned and any allowances or deductions to be processed
- Promotions, including date promoted, new salary & effective date and any new allowances to be paid
- Transfer, including new department & effective date and any new allowances to be paid
- Allowances / Deductions to be processed
- Overtime hours
5 - Prepare Schedules
Preparing annual payroll schedule - your organization will prepare a schedule for the year, ending any month, with exact dates for the submission and/or approval of:
- Payroll transactions to your company
- Payroll reports to the company
- Payroll reports and payment for outsourcing services and salaries
- Salary crediting to bank
- Online payslip to be made available to employees
6 - Requirement Findings and Definition
In-depth study and review of Client’s requirements, blue-printing a foundation for a successful project implementation by:
- Conducting user interviews to gather existing functional & statutory requirements;
- Obtaining current & desired report samples;
- Documenting and confirming Client’s requirements
7 - Data Conversion
The data conversion process defines the tasks and deliverables required to convert your employees' database. The objective of the data conversion process is to convert and test all data that is available and feasible, then obtain the necessary operation of new applications. The first step of this process is to explicitly define what data is required for conversion.
8 - Parallel Run
Your company will perform parallel runs to ascertain that the payroll computation is consistent with the companies' existing payroll computation. By comparing payroll reports generated from your existing payroll application, Your company will be able to fine-tune all inaccurate and incorrect settings on the payroll application.
9 - Training
Your company should provide user training to key personnel involved in the outsourcing project. The user training will focus on online approval of time sheets and claim forms, submission of payroll transactions to your company and downloading and viewing payroll reports.
5 - Live Implementation
Live run will commence upon the completion of the implementation processes
Hope this might help you out.
From India, Bangalore
Great info Mahesh, Thanks a lot, can u pls do one more favor, Want to know what document's are to be maintained from my side and what i should be charging them for providing this service ???
Waiting for your inputs...
From India, Vadodara
Waiting for your inputs...
From India, Vadodara
Well i want to know what kind of charge one has to take for providing payroll outsourcing, Pls guide...
From India, Vadodara
From India, Vadodara
Hi, it depends upon, the complexity of the payroll, flexi plan, location of compliance, details of reports / variances / online features / etc and also the volume of the company. Most importantly data security / confidentiality plays a major role in payroll outsourcing.
Data recovery procedures also are important
Data recovery procedures also are important
Thanks rajendrasappa for your inputs, I have a client waiting in my city for this service. Its a medium scale MNC who requires One HR Guy and 5 Diploma Holders on my payroll, What u suggest how should i go ahead with it in terms of charges.
Prompt advice is appreciated.
Regards
From India, Vadodara
Prompt advice is appreciated.
Regards
From India, Vadodara
Respected Sir,
We have come to know that your company is in a process of outsourcing its payroll functions. With respect to the same we introduce ourselves as a payroll outsourcing company. We render necessary services in line with the clientele policy with time to time modifications as intimated to us. Our software is robust with best of the features available as regards operations and reporting. Further we have in place policy for data security, back up, hardware logical and physical security in place to ensure confidentiality and security of clientele information. We feel given a chance we would be the one of the best service providers available in the industry.
Thanks & Regards,
Sujatha
NES Consultants Private Limited
Office No.6-7, Yamuna
Evershine Enclave,
Mira Road (East)
Tel : +91 22 2812 4575 / 76
Tel : +91 22 2811 0536 / 38
From India, Mumbai
We have come to know that your company is in a process of outsourcing its payroll functions. With respect to the same we introduce ourselves as a payroll outsourcing company. We render necessary services in line with the clientele policy with time to time modifications as intimated to us. Our software is robust with best of the features available as regards operations and reporting. Further we have in place policy for data security, back up, hardware logical and physical security in place to ensure confidentiality and security of clientele information. We feel given a chance we would be the one of the best service providers available in the industry.
Thanks & Regards,
Sujatha
NES Consultants Private Limited
Office No.6-7, Yamuna
Evershine Enclave,
Mira Road (East)
Tel : +91 22 2812 4575 / 76
Tel : +91 22 2811 0536 / 38
From India, Mumbai
Hi ,
Iam a HR person from a leading software development company, our management wants to outsource the payroll of 160 employees. can anybody help me how to find the outsoursing company& what are the inputs we have to give them..need a sample input sheet?/
Regards,
Shahid
From India, Chennai
Iam a HR person from a leading software development company, our management wants to outsource the payroll of 160 employees. can anybody help me how to find the outsoursing company& what are the inputs we have to give them..need a sample input sheet?/
Regards,
Shahid
From India, Chennai
Hi all,
ADP India Provides An End-To-End Payroll Outsourcing Solution. 60 years of experience, ADP (NASDAQ: ADP) is the global leader in payroll BPO Services.
Payroll Services | Payroll Outsourcing Company in India
From India, Chennai
ADP India Provides An End-To-End Payroll Outsourcing Solution. 60 years of experience, ADP (NASDAQ: ADP) is the global leader in payroll BPO Services.
Payroll Services | Payroll Outsourcing Company in India
From India, Chennai
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8 Benefits of Outsourcing Payroll.pdf
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