Hello everyone,
I prepared an employee hand book for a non profit organization and now planning to prepare Hr maual.
Can anyone help in giving tips for preparing HR manual. What is process of preparing HR manual?
Noorie
From United States, Bothell
1I prepared an employee hand book for a non profit organization and now planning to prepare Hr maual.
Can anyone help in giving tips for preparing HR manual. What is process of preparing HR manual?
Noorie
From United States, Bothell
Hello everyone, I need help to how to make performance management booklet and Benefits of PMS - Organization / Member / Manager.i don’t know how to make this plz prompt reply? Thanks & Regards
From India, Surat
From India, Surat
Hello all, I also need to prepared a manual for new joinees. can anyone help in giving tips for preparing HR manual. how to start or any other suggesion . waintng for the promt reply Thanks & Regards
From India, Delhi
From India, Delhi
There is a ton of stuff on Cite already about this. Use the Downloads Search box at the top of the page. Search FIRST Ask SECOND
From Australia, Melbourne
From Australia, Melbourne
Hi Noori........
I m providing the list which should require for making the HR Manual.
Table of Contents
1. Board of Directors 2. Terminologies 11
3. Our Philosophy 12
4. Code of Conduct 13
Professional Code 14
Personal Appearance/ Dress Code 15
Organizational Records and Communication 15
Use of Assets and information 15
Conflict of Interest 16
Relatives and Associates 16
Use of Emails and Internet/Intranet (Information Technology) 16
Safety , Health and Environment 17
Acts of Misconduct 17
5. Role Classification in Bands 19
Classification 20
Features 21
6. Recruitment & Selection 22
7.01 Recruitment Policy 23
Kinds of Appointments 24
Recruitment Process 24
Mode of Sourcing 25
Selection Process 25
Reimbursement of Joining Expenses 26
Re hiring of an Employee Associate 27
Process Flow Chart 28
7.02 Induction Policy 29
Joining Formalities 30
Assignment of a ‘Buddy’ (Mentor) 31
Probation 32
Confirmation 33
Working Hours 33
Cafeteria 33
Process Flow Chart 34
7.03 Trainees and Summer Interns Policy 35
Kinds of Interns/ Trainees 36
Guidelines for MTs / GETs 36
Guidelines for Summer Interns 38
Process Flow Chart 40
7. Working Hours , Attendance and Leave 41
8.01 Working Hours and Attendance Policy 42
Working Hours 43
Holidays 43
Rules for Late coming and Early Departure 43
Being Absent without permission 44
Official Duty / Tour 44
Identity/ Attendance Cards 44
Loss of Card/ Mispunch 45
Late Working ( Beyond office hours) 45
Salary Administration 45
8.02 Leave Policy 46
Guidelines for Earned Leave(EL) 47
Guidelines for Sick Leave (SL) 48
Guidelines for Casual Leave(CL) 49
Guidelines for Short Leave 49
Guidelines for Maternity Leave 50
Guidelines for Leave Without Pay (LWP) 51
General rules applicable to all types of Leave 51
Process Flow Chart for Leave Approval 53
8. Compensation & Benefits Policy 54
9.01 Salary Structure 55
Basic Pay 56
House Rent Allowance ( HRA) 56
Conveyance Allowance 57
Special Allowance 57
Vehicle Maintenance 57
Bonus / Ex Gratia 57
Medical Expenses Reimbursement 57
Leave Travel Assistance (LTA) 58
Provident Fund 58
Gratuity 59
9.02 Reimbursement of Medical Expenses Policy 60
Claim Procedure 61
General Guidelines 62
Process Flow Chart 63
9.03 Leave Travel Assistance Policy 64
Guidelines 65
Procedure to Claim 66
Advance LTA 67
Process Flow Chart 68
9.04 Reimbursement of Phone Expenses Policy 69
General Guidelines 70
Process Flow Chart 72
9.05 Own Your Vehicle Policy 73
9. Travel Policy 79
Domestic Travel Policy 80
Entitlements for the Travel Mode, Lodging Allowance and Daily Allowance 80
Daily Allowance 81
Definition of a Day for claiming Daily Allowance 82
Use of own vehicle 82
Travel by Taxi 83
General Guidelines 83
Foreign Travel Policy 83
Release of Foreign Exchange (Forex) 83
General Guidelines 84
Common Guidelines for Domestic and Foreign Travel Policy 85
10. Transfer Policy 88
Kinds of Transfers 89
Inter City Transfer ( From one city to Another) 89
General Guidelines 91
Process Flow Chart 93
11. Employee Referral Policy 94
Referral Rewards and Claim Procedure 95
General Guidelines 96
Process Flow Chart 98
12. Performance Management System Policy 99
Performance Management System Cycle 100
Goal Setting ( Key Result Areas) 100
Setting standards of performance 101
Measuring performance against standards through Quarterly Reviews 101
Feedback and Counselling 101
Calibrating expectations for the next Quarter 102
Conducting final appraisal at the close of the financial year 102
Promotion Criteria 102
Role of ‘ Bands’ in deciding Rewards 102
Process Flow Chart 104
13. Training & Development Policy 105
Kinds of Training Program 106
Training Budget 106
Identifying Training needs 107
Training Calendar 107
Training Nomination 107
Training Design and Delivery 108
Training Effectiveness and Evaluation 108
Training Records and Library 109
Role of Managers 109
Process Flow Chart 110
14. Employee Welfare & Benefits Policy 111
15.01 Group Mediclaim Insurance Policy 112
Eligibility 113
Duration of the policy 113
Coverage 113
Premium 114
Guidelines for New Joinees and Existing Associates 115
On Separation 115
Mediclaim Cashless Cards 115
Claim Limit 116
Claim Process 117
Process Flow Chart 118
15.02 Workplace Harassment Policy 119
Harassing Conducts 120
What is not included in Harassing Conduct 121
Preventive Measure 121
Compliant Reporting Procedure 121
Investigation Committee 121
Disciplinary Action 122
False Complaints 122
Process Flow Chart 123
15.03 Whistle Blowing Policy 124
Who is a Whistle Blower 125
Concerns that can be raised 125
Protecting the identity of the Whistle Blower 126
Investigation Committee 126
Complaint Reporting Process 126
Sending Anonymous Complaints 127
Investigation Process and Disciplinary Action 127
False Allegations 127
Process Flow Chart 128
15. Separation Policy 129
Factors of Separation 130
Notice Period 131
Fixed Term Appointment and Retainership 132
Full & Final Settlement Process in case of a Resignation 132
Full & Final Settlement Process in case of a Termination 133
Process Flow Chart 134
16. Email Policy 135
Appropriate Salutation 136
Use of CCs and Reply to All 136
Subject Line 137
The Body of the Email 137
Courteous Closing 138
Respond Promptly
From India, Delhi
I m providing the list which should require for making the HR Manual.
Table of Contents
1. Board of Directors 2. Terminologies 11
3. Our Philosophy 12
4. Code of Conduct 13
Professional Code 14
Personal Appearance/ Dress Code 15
Organizational Records and Communication 15
Use of Assets and information 15
Conflict of Interest 16
Relatives and Associates 16
Use of Emails and Internet/Intranet (Information Technology) 16
Safety , Health and Environment 17
Acts of Misconduct 17
5. Role Classification in Bands 19
Classification 20
Features 21
6. Recruitment & Selection 22
7.01 Recruitment Policy 23
Kinds of Appointments 24
Recruitment Process 24
Mode of Sourcing 25
Selection Process 25
Reimbursement of Joining Expenses 26
Re hiring of an Employee Associate 27
Process Flow Chart 28
7.02 Induction Policy 29
Joining Formalities 30
Assignment of a ‘Buddy’ (Mentor) 31
Probation 32
Confirmation 33
Working Hours 33
Cafeteria 33
Process Flow Chart 34
7.03 Trainees and Summer Interns Policy 35
Kinds of Interns/ Trainees 36
Guidelines for MTs / GETs 36
Guidelines for Summer Interns 38
Process Flow Chart 40
7. Working Hours , Attendance and Leave 41
8.01 Working Hours and Attendance Policy 42
Working Hours 43
Holidays 43
Rules for Late coming and Early Departure 43
Being Absent without permission 44
Official Duty / Tour 44
Identity/ Attendance Cards 44
Loss of Card/ Mispunch 45
Late Working ( Beyond office hours) 45
Salary Administration 45
8.02 Leave Policy 46
Guidelines for Earned Leave(EL) 47
Guidelines for Sick Leave (SL) 48
Guidelines for Casual Leave(CL) 49
Guidelines for Short Leave 49
Guidelines for Maternity Leave 50
Guidelines for Leave Without Pay (LWP) 51
General rules applicable to all types of Leave 51
Process Flow Chart for Leave Approval 53
8. Compensation & Benefits Policy 54
9.01 Salary Structure 55
Basic Pay 56
House Rent Allowance ( HRA) 56
Conveyance Allowance 57
Special Allowance 57
Vehicle Maintenance 57
Bonus / Ex Gratia 57
Medical Expenses Reimbursement 57
Leave Travel Assistance (LTA) 58
Provident Fund 58
Gratuity 59
9.02 Reimbursement of Medical Expenses Policy 60
Claim Procedure 61
General Guidelines 62
Process Flow Chart 63
9.03 Leave Travel Assistance Policy 64
Guidelines 65
Procedure to Claim 66
Advance LTA 67
Process Flow Chart 68
9.04 Reimbursement of Phone Expenses Policy 69
General Guidelines 70
Process Flow Chart 72
9.05 Own Your Vehicle Policy 73
9. Travel Policy 79
Domestic Travel Policy 80
Entitlements for the Travel Mode, Lodging Allowance and Daily Allowance 80
Daily Allowance 81
Definition of a Day for claiming Daily Allowance 82
Use of own vehicle 82
Travel by Taxi 83
General Guidelines 83
Foreign Travel Policy 83
Release of Foreign Exchange (Forex) 83
General Guidelines 84
Common Guidelines for Domestic and Foreign Travel Policy 85
10. Transfer Policy 88
Kinds of Transfers 89
Inter City Transfer ( From one city to Another) 89
General Guidelines 91
Process Flow Chart 93
11. Employee Referral Policy 94
Referral Rewards and Claim Procedure 95
General Guidelines 96
Process Flow Chart 98
12. Performance Management System Policy 99
Performance Management System Cycle 100
Goal Setting ( Key Result Areas) 100
Setting standards of performance 101
Measuring performance against standards through Quarterly Reviews 101
Feedback and Counselling 101
Calibrating expectations for the next Quarter 102
Conducting final appraisal at the close of the financial year 102
Promotion Criteria 102
Role of ‘ Bands’ in deciding Rewards 102
Process Flow Chart 104
13. Training & Development Policy 105
Kinds of Training Program 106
Training Budget 106
Identifying Training needs 107
Training Calendar 107
Training Nomination 107
Training Design and Delivery 108
Training Effectiveness and Evaluation 108
Training Records and Library 109
Role of Managers 109
Process Flow Chart 110
14. Employee Welfare & Benefits Policy 111
15.01 Group Mediclaim Insurance Policy 112
Eligibility 113
Duration of the policy 113
Coverage 113
Premium 114
Guidelines for New Joinees and Existing Associates 115
On Separation 115
Mediclaim Cashless Cards 115
Claim Limit 116
Claim Process 117
Process Flow Chart 118
15.02 Workplace Harassment Policy 119
Harassing Conducts 120
What is not included in Harassing Conduct 121
Preventive Measure 121
Compliant Reporting Procedure 121
Investigation Committee 121
Disciplinary Action 122
False Complaints 122
Process Flow Chart 123
15.03 Whistle Blowing Policy 124
Who is a Whistle Blower 125
Concerns that can be raised 125
Protecting the identity of the Whistle Blower 126
Investigation Committee 126
Complaint Reporting Process 126
Sending Anonymous Complaints 127
Investigation Process and Disciplinary Action 127
False Allegations 127
Process Flow Chart 128
15. Separation Policy 129
Factors of Separation 130
Notice Period 131
Fixed Term Appointment and Retainership 132
Full & Final Settlement Process in case of a Resignation 132
Full & Final Settlement Process in case of a Termination 133
Process Flow Chart 134
16. Email Policy 135
Appropriate Salutation 136
Use of CCs and Reply to All 136
Subject Line 137
The Body of the Email 137
Courteous Closing 138
Respond Promptly
From India, Delhi
Hello gore, If this msg is for me. Iam still working on HR manual. I worked on employee handbook and waiting for the approval from the higher officials. Noorie
From United States, Bothell
From United States, Bothell
Hello everyone, I need to prepare an employee hand book for my organisation. Can anyone help in giving tips for preparing HR manual. What is process of preparing HR manual? Denika
From India, Gurgaon
From India, Gurgaon
Hi Manyank,
Thnak you for the list. Very useful. I suppose you have prepared the manual too? Could you pls mail me the manual too? It would give me a picture on how I could prepare a manula for my company. My email id is
.
Regards,
Hema.
From India, Bangalore
Thnak you for the list. Very useful. I suppose you have prepared the manual too? Could you pls mail me the manual too? It would give me a picture on how I could prepare a manula for my company. My email id is
Regards,
Hema.
From India, Bangalore
Thank you for the List - is it possible to share the manual (please send to 
. Thanks in advance
From United States, Cincinnati
From United States, Cincinnati
HR manual is a very exhaustive thing and it should be written with respect to the Management Policies, rule, regulation, conventions, work-culture, practices, industry standard, brand equity, Laws, and employee-employer relations etc.
It will take a while to understand all these things in an organization. Borrowing a Manual and then making changes here and there will not serve a useful purpose in the long run. Though a borrowed Manual can be used as a guidance, one has to rewrite its own manual ab-nitio, after studying the work culture in the organization.
Please do a little home work to study the all the above factors and rewrite your own manual.
From India, Chandigarh
It will take a while to understand all these things in an organization. Borrowing a Manual and then making changes here and there will not serve a useful purpose in the long run. Though a borrowed Manual can be used as a guidance, one has to rewrite its own manual ab-nitio, after studying the work culture in the organization.
Please do a little home work to study the all the above factors and rewrite your own manual.
From India, Chandigarh
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