Dear Adoni Sir,
Thank you for your valuable comments. However, my query still remains unclear. I am currently employed in a private company as an Executive HR. Our office is located in Tamil Nadu while the Head office is situated elsewhere, outside Tamil Nadu. The centralized PF is managed at the Head office. The HR in the corporate (Head) office mentions that it is not mandatory to issue Form 23. In my previous experience at a Public Limited Company, PF slips were distributed every year. I would appreciate your insights on this matter.
Regards,
Vinothkumar
From India, Bangalore
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5Thank you for your valuable comments. However, my query still remains unclear. I am currently employed in a private company as an Executive HR. Our office is located in Tamil Nadu while the Head office is situated elsewhere, outside Tamil Nadu. The centralized PF is managed at the Head office. The HR in the corporate (Head) office mentions that it is not mandatory to issue Form 23. In my previous experience at a Public Limited Company, PF slips were distributed every year. I would appreciate your insights on this matter.
Regards,
Vinothkumar
From India, Bangalore
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Your previous company operated in a scenario where there was no online PF portal. Now, with the portal being established and stabilized, the need for manual filing is over. In fact, it has no value today since it is not even recognized. Instead, the employee is able to generate the same account statement, etc., online at his convenience.
What some of the large companies have started to do is that HR is offering to help train employees in using the portal. In the worst case scenario where the employee can't use the internet at all, they are generating the reports from the employee's login and giving it to them whenever they need.
From India, Mumbai
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What some of the large companies have started to do is that HR is offering to help train employees in using the portal. In the worst case scenario where the employee can't use the internet at all, they are generating the reports from the employee's login and giving it to them whenever they need.
From India, Mumbai
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I am reopening this thread as I have some doubts. Previously, we used to receive an automated email from the ECR portal stating something like "Form 23 for the accounting year YYYY-YYYY is available on the ECR portal for download." At that time, we would download and distribute individual Form 23 slips to our employees. This year, we did not receive such an email, but we did find that the Form 23 is available for download in the Unified portal.
As we all know and as mentioned previously in this thread, employees have access to all the PF information online, so it may not be useful for many employees to get this Form 23. However, some employees may find it useful. But my question is not about usefulness.
Here are my questions:
(1) From a statutory/legal point of view, are employers required to distribute Form 23 to employees? If so, can you kindly point out the basis for such a requirement?
(2) The Form 23 we downloaded has statements for past employees, some who left 2+ years ago and had no contribution from our company in 2016-17. I checked in the unified portal; they have been marked as exited. So why are the statements of these past employees being included in the report we download? Are we responsible for distributing these also?
Thanks.
From India, Delhi
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As we all know and as mentioned previously in this thread, employees have access to all the PF information online, so it may not be useful for many employees to get this Form 23. However, some employees may find it useful. But my question is not about usefulness.
Here are my questions:
(1) From a statutory/legal point of view, are employers required to distribute Form 23 to employees? If so, can you kindly point out the basis for such a requirement?
(2) The Form 23 we downloaded has statements for past employees, some who left 2+ years ago and had no contribution from our company in 2016-17. I checked in the unified portal; they have been marked as exited. So why are the statements of these past employees being included in the report we download? Are we responsible for distributing these also?
Thanks.
From India, Delhi
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Hi,
1. For knowing PF status, one can give a missed call on PF toll-free number 01122901406 from the person's registered mobile number.
2. Another process to check employee PF status is by sending an SMS to EPFOHO UAN 7738299899 (Sending Number).
I hope the above-mentioned details are useful for those who may not have sufficient computer knowledge.
Thanks & Regards,
Sangameshar
From India, Hyderabad
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1. For knowing PF status, one can give a missed call on PF toll-free number 01122901406 from the person's registered mobile number.
2. Another process to check employee PF status is by sending an SMS to EPFOHO UAN 7738299899 (Sending Number).
I hope the above-mentioned details are useful for those who may not have sufficient computer knowledge.
Thanks & Regards,
Sangameshar
From India, Hyderabad
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