Dear Friend,
You cannot claim the passport of an employee as a right because it is his personal property. That is the only proof he holds while staying in any country to produce to the police or any other authorities. If a foreigner is caught without a passport, then he can be arrested.
You can obtain a copy of the passport for submission of the details of foreigners engaged by your company to get registered in the Police Commissionerate of your district.
From India, Kumbakonam
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1189You cannot claim the passport of an employee as a right because it is his personal property. That is the only proof he holds while staying in any country to produce to the police or any other authorities. If a foreigner is caught without a passport, then he can be arrested.
You can obtain a copy of the passport for submission of the details of foreigners engaged by your company to get registered in the Police Commissionerate of your district.
From India, Kumbakonam
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Why would you want an employee to return a passport? A passport is a personal document of an individual, and an employer has NO RIGHT to take it. Under no circumstances should an employer force employees to hand over the passport.
From India, Hyderabad
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From India, Hyderabad
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Hi!
What you write cannot be verbal. Under which company law do you/your company think that they could ask an employee to give you his/her passport? Do you demand as the passport authority? This is a government document given to an individual and by no means is the property of any company in this universe. You might ask for a photocopy but cannot insist on having the passport. Just try asking/insisting an employee to submit his passport to the company in a company letterhead duly signed by the authority and see what action can be taken.
From India, Mumbai
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What you write cannot be verbal. Under which company law do you/your company think that they could ask an employee to give you his/her passport? Do you demand as the passport authority? This is a government document given to an individual and by no means is the property of any company in this universe. You might ask for a photocopy but cannot insist on having the passport. Just try asking/insisting an employee to submit his passport to the company in a company letterhead duly signed by the authority and see what action can be taken.
From India, Mumbai
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Dear Veni,
Please be informed that keeping someone's passport in your possession is a very serious offense. This falls under the scope of forced labor. As HR, it is your responsibility to inform management about the organization's well-being. Do not consider issuing a warning for the failure to surrender the passport. This offense, I am certain, could have serious consequences for the management and could result in legal implications under the Indian Penal Code.
Please be cautious.
Corrected text:
Dear Veni,
Please be informed that keeping someone's passport in your possession is a very serious offense. This falls under the scope of forced labor. As HR, it is your responsibility to inform management about the organization's well-being. Do not consider issuing a warning for the failure to surrender the passport. This offense, I am certain, could have serious consequences for the management and could result in legal implications under the Indian Penal Code.
Please be cautious.
From India, New Delhi
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Please be informed that keeping someone's passport in your possession is a very serious offense. This falls under the scope of forced labor. As HR, it is your responsibility to inform management about the organization's well-being. Do not consider issuing a warning for the failure to surrender the passport. This offense, I am certain, could have serious consequences for the management and could result in legal implications under the Indian Penal Code.
Please be cautious.
Corrected text:
Dear Veni,
Please be informed that keeping someone's passport in your possession is a very serious offense. This falls under the scope of forced labor. As HR, it is your responsibility to inform management about the organization's well-being. Do not consider issuing a warning for the failure to surrender the passport. This offense, I am certain, could have serious consequences for the management and could result in legal implications under the Indian Penal Code.
Please be cautious.
From India, New Delhi
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Dear Vani,
Replies to the effect that verbal warning cannot be given in writing are absolutely right. Verbal warnings are given for a lapse which is not serious enough to be recorded or call for a major or minor penalty and placed in the personal file but can be ignored. A verbal warning is given by calling the person concerned and informing him of the lapse and cautioning that the repetition of the lapse will attract a minor or major penalty. The fact that the person has been given a verbal warning is recorded in a register, and the employee who has been warned and the person who has given the warning sign the register.
Different organizations follow different procedures, but to my knowledge, the gist remains the same.
Regards,
Col. Suresh Rathi
From India, Delhi
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Replies to the effect that verbal warning cannot be given in writing are absolutely right. Verbal warnings are given for a lapse which is not serious enough to be recorded or call for a major or minor penalty and placed in the personal file but can be ignored. A verbal warning is given by calling the person concerned and informing him of the lapse and cautioning that the repetition of the lapse will attract a minor or major penalty. The fact that the person has been given a verbal warning is recorded in a register, and the employee who has been warned and the person who has given the warning sign the register.
Different organizations follow different procedures, but to my knowledge, the gist remains the same.
Regards,
Col. Suresh Rathi
From India, Delhi
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Dear Veni,
I presume that what you intend is a warning memo in writing. This can begin and end in the following manner:
To ....
Dear Mr.....,
You had proceeded on leave from .... & ..... for a trip outside the country. On your return and reporting back for duty, immediately you were required to submit back the passport duly as per the company's policy. You had failed to do so. You had returned it only after 6 days after you were reminded about it by the HR department.
You are hereby advised to avoid such recurrences in the future and comply with the rules and regulations of the company.
Signed (By the Concerned authority)
Hope this draft meets your requirements.
Regards,
R. Sairam
sairam@chipinbiz.com
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From India, Mumbai
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I presume that what you intend is a warning memo in writing. This can begin and end in the following manner:
To ....
Dear Mr.....,
You had proceeded on leave from .... & ..... for a trip outside the country. On your return and reporting back for duty, immediately you were required to submit back the passport duly as per the company's policy. You had failed to do so. You had returned it only after 6 days after you were reminded about it by the HR department.
You are hereby advised to avoid such recurrences in the future and comply with the rules and regulations of the company.
Signed (By the Concerned authority)
Hope this draft meets your requirements.
Regards,
R. Sairam
sairam@chipinbiz.com
Most unique e-Books loaded with Knowledge & Solutions
From India, Mumbai
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Dear Veni,
I presume that it is warning letter that you intend to serve on him. This can be in the following format:
‘
To
……
Dear Mr…..,
You were sanctioned leave from … to ….. On reporting back for duty as per the company’s policy, you were to return your passport to the HR department, which you had failed to do so. Only after you were reminded, you had retuned your passport after 6 days.
You are hereby advised to avoid such recurrences in future and to comply with the company’s rules and regulations.
Singed (By concerned authority)’
Hope this helps.
Regards,
R. Sairam
From India, Mumbai
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I presume that it is warning letter that you intend to serve on him. This can be in the following format:
‘
To
……
Dear Mr…..,
You were sanctioned leave from … to ….. On reporting back for duty as per the company’s policy, you were to return your passport to the HR department, which you had failed to do so. Only after you were reminded, you had retuned your passport after 6 days.
You are hereby advised to avoid such recurrences in future and to comply with the company’s rules and regulations.
Singed (By concerned authority)’
Hope this helps.
Regards,
R. Sairam
From India, Mumbai
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Dear Vijay Mahajan, your preception is based on Indian Laws. This may not be so in some other country’s Law. Regards, R. Sairam
From India, Mumbai
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From India, Mumbai
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Dear All,
To the best of my knowledge, no law in any country requires one to deposit their passport with an employer. This practice is typically done to assert control over the employee, preventing them from seeking other job opportunities or leaving before the contract period ends. While this practice may be prevalent in a number of countries, it is technically illegal.
Regards,
Col. Suresh Rathi
From India, Delhi
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To the best of my knowledge, no law in any country requires one to deposit their passport with an employer. This practice is typically done to assert control over the employee, preventing them from seeking other job opportunities or leaving before the contract period ends. While this practice may be prevalent in a number of countries, it is technically illegal.
Regards,
Col. Suresh Rathi
From India, Delhi
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