I\'m an MBA student doing a project on HR Audit.I would like to get some information on the HR audit followed by various manufacturing companies like Hindustan Lever Network,Ranbaxy,Asian paints,etc.I would really appreciate your help.
From India, Kollam
From India, Kollam
Basic HR Audit Checklist
Management
Are HR goals in line with those of the organization?
Are workweeks identified and defined?
Are full-time and part-time hours defined?
Are shifts defined?
Is there open communication to and from the HR department?
Hiring
Do job descriptions exist for all jobs?
Are job descriptions up to date?
Are forms and acceptable documentation reviewed annually?
Are medical information kept separately from personnel files?
Are job openings offered to current employees?
Are applicant references checked?
Are selection processes used with reference to the Uniform Guidelines?
Are all applicants required to fill out and sign an application form?
Are applicant identities checked?
Are applicants asked to voluntarily identify their affirmative action information?
If the organization has a qualifying federal contract, is there an affirmative action plan?
Do employment applications refrain from requesting protected information?
Are independent contractors accurately identified?
Do new employees fill aal the joining formalities.?
New employees
Are workplace policies in place that focus on your workplace?
Are policies communicated?
Is this communication documented?
Are policies enforced?
Is there an employee handbook?
Is the employee handbook specific to your workplace?
Do employee orientations take place?
Is there an orientation plan?
Are employees trained on policies and work rules?
Are employees trained on discrimination and harassment issues?
Wages and hours
Are compensation levels monitored and reviewed?
Are employees correctly designated ?
Is there a formal pay structure that is reviewed regularly?
Is working time documented?
Are paid time off (vacation, holidays, etc) structures developed and equally enforced?
Is the compensation plan communicated to all employees?
Are appropriate payroll withholdings performed and forwarded?
Benefits
Are employees informed about their benefits?
Are Summary Plan Descriptions provided to plan participants?
Who administers the benefits?
Are general notices provided to plan participants? Extended
Are employees allowed eligible leave ?
Are plan documents are in compliance with the policies?
Are supervisors and managers trained to report employee absences of more than three
days to HR ?
If there is a health care plan, is protected health information kept private and secure?
Are all completed and reported?
Employee relations
Is there a system for performance evaluation?
Does the system check for effectiveness of the evaluation?
Is quality and quantity of work evaluated?
Is performance tied to compensation?
Are workplace policies flexible?
Are disciplinary actions for violating workplace policies flexible?
Is there a process for employees to lodge complaints?
Are there a variety of individuals to whom employees may lodge complaints (supervisor,
HR representative)?
Safety and security
Are injuries/incidents investigated?
Are safety hazards reported to the appropriate personnel?
Are workplace accidents, injuries, and illnesses reported and investigated?
Are measures in place to prevent intruders from entering the grounds or buildings?
Is bright, effective lighting installed indoors and outdoors?
Are measures in place (access badges, traffic control, etc.) to keep unauthorized persons
from entering the facility through normal entrances?
Are employees encouraged to promptly report incidents, and suggest ways to reduce or
eliminate risks?
Is the workplace environment maintained with safety in mind?
Discrimination and employee rights
Are employees trained on discrimination issues?
Are supervisors and managers trained in anti-discriminatory practices?
Are employment practices in line with the various anti-discrimination laws?
Are minors prohibited from working more than their hours allowed by the concerned Acts ?
Are effective policies in place that prohibit retaliation against employees who exercise
their rights?
Workers’ compensation
Are employees workers compensation files kept secure and separate from their
employee file?
Is regular contact made with employees out on workers compensation?
Are return-to-work programs checked for effectiveness?
Is contact made with medical providers?
Are insurance premiums and competitive quotes reviewed on a periodic basis?
Are state (new and existing) requirements monitored?
Employee separation
Do exit interviews take place?
Are separation and notices provided on time?
Are final paychecks provided on time?
Recordkeeping and other documentation
Are personnel files current?
Are all appropriate labor posters displayed in a conspicuous place?
Have the posters been updated?
Are documents regarding employees kept for their required duration?
From India, New Delhi
1137Management
Are HR goals in line with those of the organization?
Are workweeks identified and defined?
Are full-time and part-time hours defined?
Are shifts defined?
Is there open communication to and from the HR department?
Hiring
Do job descriptions exist for all jobs?
Are job descriptions up to date?
Are forms and acceptable documentation reviewed annually?
Are medical information kept separately from personnel files?
Are job openings offered to current employees?
Are applicant references checked?
Are selection processes used with reference to the Uniform Guidelines?
Are all applicants required to fill out and sign an application form?
Are applicant identities checked?
Are applicants asked to voluntarily identify their affirmative action information?
If the organization has a qualifying federal contract, is there an affirmative action plan?
Do employment applications refrain from requesting protected information?
Are independent contractors accurately identified?
Do new employees fill aal the joining formalities.?
New employees
Are workplace policies in place that focus on your workplace?
Are policies communicated?
Is this communication documented?
Are policies enforced?
Is there an employee handbook?
Is the employee handbook specific to your workplace?
Do employee orientations take place?
Is there an orientation plan?
Are employees trained on policies and work rules?
Are employees trained on discrimination and harassment issues?
Wages and hours
Are compensation levels monitored and reviewed?
Are employees correctly designated ?
Is there a formal pay structure that is reviewed regularly?
Is working time documented?
Are paid time off (vacation, holidays, etc) structures developed and equally enforced?
Is the compensation plan communicated to all employees?
Are appropriate payroll withholdings performed and forwarded?
Benefits
Are employees informed about their benefits?
Are Summary Plan Descriptions provided to plan participants?
Who administers the benefits?
Are general notices provided to plan participants? Extended
Are employees allowed eligible leave ?
Are plan documents are in compliance with the policies?
Are supervisors and managers trained to report employee absences of more than three
days to HR ?
If there is a health care plan, is protected health information kept private and secure?
Are all completed and reported?
Employee relations
Is there a system for performance evaluation?
Does the system check for effectiveness of the evaluation?
Is quality and quantity of work evaluated?
Is performance tied to compensation?
Are workplace policies flexible?
Are disciplinary actions for violating workplace policies flexible?
Is there a process for employees to lodge complaints?
Are there a variety of individuals to whom employees may lodge complaints (supervisor,
HR representative)?
Safety and security
Are injuries/incidents investigated?
Are safety hazards reported to the appropriate personnel?
Are workplace accidents, injuries, and illnesses reported and investigated?
Are measures in place to prevent intruders from entering the grounds or buildings?
Is bright, effective lighting installed indoors and outdoors?
Are measures in place (access badges, traffic control, etc.) to keep unauthorized persons
from entering the facility through normal entrances?
Are employees encouraged to promptly report incidents, and suggest ways to reduce or
eliminate risks?
Is the workplace environment maintained with safety in mind?
Discrimination and employee rights
Are employees trained on discrimination issues?
Are supervisors and managers trained in anti-discriminatory practices?
Are employment practices in line with the various anti-discrimination laws?
Are minors prohibited from working more than their hours allowed by the concerned Acts ?
Are effective policies in place that prohibit retaliation against employees who exercise
their rights?
Workers’ compensation
Are employees workers compensation files kept secure and separate from their
employee file?
Is regular contact made with employees out on workers compensation?
Are return-to-work programs checked for effectiveness?
Is contact made with medical providers?
Are insurance premiums and competitive quotes reviewed on a periodic basis?
Are state (new and existing) requirements monitored?
Employee separation
Do exit interviews take place?
Are separation and notices provided on time?
Are final paychecks provided on time?
Recordkeeping and other documentation
Are personnel files current?
Are all appropriate labor posters displayed in a conspicuous place?
Have the posters been updated?
Are documents regarding employees kept for their required duration?
From India, New Delhi
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