Hi all,
Can any one help me out in drafting a circular for the absentees. Actually lot of employees are availing leave for more than 3 days, some have also taken 14 days leave. But they want full salary to be paid. The management has asked me to give them a circular and inform that salary would be deducted.
Please advice.
Regards,
Tabassum
From India, Calcutta
Can any one help me out in drafting a circular for the absentees. Actually lot of employees are availing leave for more than 3 days, some have also taken 14 days leave. But they want full salary to be paid. The management has asked me to give them a circular and inform that salary would be deducted.
Please advice.
Regards,
Tabassum
From India, Calcutta
I understand that your company has no certified Standing Orders of your own. If you have standing orders, the leave rules, action to be taken when an employee is on unauthorised leave etc will be mentioned in the standing orders itself. ( Standing orders as certified by the Labour Deptt is mandatory for establishments having at least 100 employees)
You can try this circular.
"It has been observed with regret that many employees take leave without intimation and sanction. Availing leave without intimation will be treated as unauthorised leave for which no pay will be given henceforth. Similarly, any person who avails leave without sanction from the competent person beyond seven days shall be presumed as abandoned the service with this organisation and his/her name will be removed from the rolls without further notice.
This is for communication and adherence with immediate effect."
Regards,
Madhu.T.K
From India, Kannur
4250You can try this circular.
"It has been observed with regret that many employees take leave without intimation and sanction. Availing leave without intimation will be treated as unauthorised leave for which no pay will be given henceforth. Similarly, any person who avails leave without sanction from the competent person beyond seven days shall be presumed as abandoned the service with this organisation and his/her name will be removed from the rolls without further notice.
This is for communication and adherence with immediate effect."
Regards,
Madhu.T.K
From India, Kannur
Hi Madhu,
Thank you for your reply. You are correct, we have no standing orders in our company. I spoke to the absentees, they say that they work on sundays and holiday some times and they are asking for compensate the leave. We are compensating the leave but if it is more than 7 days how do we cover , can we include the days worked (Holiday and sundays) of earlier months .
Also they say that we are sick and are from outstation, we need to take leave to go to native for which they require 4- 5 days . If you deduct our salary we wont work on holidays and sunday and will look for some other job. How to tackle this ?
Please advice.
Regards,
Tabassum
From India, Calcutta
Thank you for your reply. You are correct, we have no standing orders in our company. I spoke to the absentees, they say that they work on sundays and holiday some times and they are asking for compensate the leave. We are compensating the leave but if it is more than 7 days how do we cover , can we include the days worked (Holiday and sundays) of earlier months .
Also they say that we are sick and are from outstation, we need to take leave to go to native for which they require 4- 5 days . If you deduct our salary we wont work on holidays and sunday and will look for some other job. How to tackle this ?
Please advice.
Regards,
Tabassum
From India, Calcutta
These are issues which may get fermented leading to industrial disputes if not handled at right time. If the workers work on Sundays/ holidays then they have to be given compensatory holiday. You can regulate the compensatory off by saying that any holiday worked or any comp. off earned shall be availed within one/ two months like.
The claim that the employees get sick on every out station work cannot be allowed. There cannot be separate rules for those who conduct outsation tour and those who are permanently stationed in the office. Similarly, being away from native place or family is not a matter of the company. As far as the organisation is concerned the functioning of the organisation is ultimate. If the employees want to be in their native places, they can opt for that but after leaving from the company. If you allow such stupid demands why don't you expect a demand that the company itself should be shifted to their native place!
Today's job market is highly competitive that if employees leave, the employer will lose nothing but he will get an easy replacement. But once an employee loses job he will not get a similar job elsewhere in the same industry because all employers at least in the same industry are known to each other and a cross reference about any employee can be made easily which will reveal the entire story of why the fellow had left the company or why the feloow was thrown out of the company. Try to convince your employees about this fact. I feel that an informal talk followed by an official communication will do the purpose.
Regards,
Madhu.T.K
From India, Kannur
The claim that the employees get sick on every out station work cannot be allowed. There cannot be separate rules for those who conduct outsation tour and those who are permanently stationed in the office. Similarly, being away from native place or family is not a matter of the company. As far as the organisation is concerned the functioning of the organisation is ultimate. If the employees want to be in their native places, they can opt for that but after leaving from the company. If you allow such stupid demands why don't you expect a demand that the company itself should be shifted to their native place!
Today's job market is highly competitive that if employees leave, the employer will lose nothing but he will get an easy replacement. But once an employee loses job he will not get a similar job elsewhere in the same industry because all employers at least in the same industry are known to each other and a cross reference about any employee can be made easily which will reveal the entire story of why the fellow had left the company or why the feloow was thrown out of the company. Try to convince your employees about this fact. I feel that an informal talk followed by an official communication will do the purpose.
Regards,
Madhu.T.K
From India, Kannur
It has been observed that some staff members are reporting late for duty and it is adversely affecting the functioning of the medical college and hospital. As per the Management’s instruction, the working hours for medical college and hospital are from 9.00 am to 5.00 pm. If anybody coming late for three days in a month, his or her salary for one day will be deducted.
The Management has taken a very serious view on this issue. Henceforth it has been decided that everybody will sign the attendance register soon after arrival in Office. The attendance register will be collected from each department at 9.30 am. Any staff member coming after 9.30 am has to report to HR Department for attendance. If any staff member has not signed the attendance register by 11.00 am, he will be marked absent and that will be treated as absent without leave and salary will be deducted for that day.
All faculty members are also requested to get the leave approved in advance except in emergency, failing which it will be treated as absent without leave and salary will be deducted.
This is for your information and strict compliance.
From India, Calcutta
The Management has taken a very serious view on this issue. Henceforth it has been decided that everybody will sign the attendance register soon after arrival in Office. The attendance register will be collected from each department at 9.30 am. Any staff member coming after 9.30 am has to report to HR Department for attendance. If any staff member has not signed the attendance register by 11.00 am, he will be marked absent and that will be treated as absent without leave and salary will be deducted for that day.
All faculty members are also requested to get the leave approved in advance except in emergency, failing which it will be treated as absent without leave and salary will be deducted.
This is for your information and strict compliance.
From India, Calcutta
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