Dear friend,
The logic for the inclusion of the address in the appointment letter is as follows:
a) While addressing a business letter, the inclusion of the address is customary. The VP (HR) may refer to the Wren and Martin Grammar book, considered the bible of English grammar.
b) The appointment letter is a contract between the employer and employee under the provisions of the Indian Contract Act, 1872. In any contract, whether employment or otherwise, the inclusion of the address is mandatory.
c) The Karnataka Shops and Establishment Rule, 1963 mandates the issuance of Form Q to the newly joined employee. This form is called the Appointment Order, and it includes a column for the employee's address. Ideally, all employers are supposed to issue this form rather than the fancy appointment letter typically issued. Similarly, your state will have a similar form which you can search for and present.
d) Click the following link to refer to the Central Secretariat Manual of Office Procedure issued by the Ministry of Personnel, Government of India: [link]
(Refer to page 28)
Final comments: Business letters cannot be addressed solely to the person; writing the address below the name of the recipient is common practice. It is surprising to find the VP (HR) questioning the logic behind this age-old practice. It seems that the VP (HR) has forgotten the distinction between personal and official letters. Instead of questioning the employee, the VP (HR) could have easily searched on Google to understand the format of business letters. There are numerous templates available, each mentioning the address of the recipient.
What the VP (HR) has done is simply exhibit unwanted overbearing pride. It is unfortunate that a senior HR official like him was supposed to correct juniors, but the situation has come to a point where we are required to correct him! God bless his juniors!
Thanks,
Dinesh Divekar
From India, Bangalore
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8227The logic for the inclusion of the address in the appointment letter is as follows:
a) While addressing a business letter, the inclusion of the address is customary. The VP (HR) may refer to the Wren and Martin Grammar book, considered the bible of English grammar.
b) The appointment letter is a contract between the employer and employee under the provisions of the Indian Contract Act, 1872. In any contract, whether employment or otherwise, the inclusion of the address is mandatory.
c) The Karnataka Shops and Establishment Rule, 1963 mandates the issuance of Form Q to the newly joined employee. This form is called the Appointment Order, and it includes a column for the employee's address. Ideally, all employers are supposed to issue this form rather than the fancy appointment letter typically issued. Similarly, your state will have a similar form which you can search for and present.
d) Click the following link to refer to the Central Secretariat Manual of Office Procedure issued by the Ministry of Personnel, Government of India: [link]
(Refer to page 28)
Final comments: Business letters cannot be addressed solely to the person; writing the address below the name of the recipient is common practice. It is surprising to find the VP (HR) questioning the logic behind this age-old practice. It seems that the VP (HR) has forgotten the distinction between personal and official letters. Instead of questioning the employee, the VP (HR) could have easily searched on Google to understand the format of business letters. There are numerous templates available, each mentioning the address of the recipient.
What the VP (HR) has done is simply exhibit unwanted overbearing pride. It is unfortunate that a senior HR official like him was supposed to correct juniors, but the situation has come to a point where we are required to correct him! God bless his juniors!
Thanks,
Dinesh Divekar
From India, Bangalore
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Hi seniors,
Recently, I have joined a company. The appointment letter is issued without the employee's address on it. I asked the HR VP why it is not included and suggested changing the format. In response, he asked me to provide a logical reason why the address must be mentioned on the appointment letter.
I explained to him that it is a clause that needs to be included, but he requested that I provide the specific location of the clause. I would appreciate your valuable opinions and inputs on this matter.
From India, Mumbai
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Recently, I have joined a company. The appointment letter is issued without the employee's address on it. I asked the HR VP why it is not included and suggested changing the format. In response, he asked me to provide a logical reason why the address must be mentioned on the appointment letter.
I explained to him that it is a clause that needs to be included, but he requested that I provide the specific location of the clause. I would appreciate your valuable opinions and inputs on this matter.
From India, Mumbai
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Dear friend, I can simply say no one can show a blind a sun. The time will reply to break the vehement of the person live in deep ignorance and to provide inputs for an ignorant is killing of time.
From India, Mumbai
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From India, Mumbai
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If the VP (HR) is not aware of the importance of the address in such kinds of official and formal communications, then in that case, the details shared by the learned member above are very correct.
Secondly, the VP HR must be quite smart with some intentions and may not have purposefully mentioned the address. I request you to cross-check with some of the other employees who have recently or earlier joined to see if this is the same case with them. The information you gather from the other employees will be very helpful.
You have already discussed the requirement of the address verbally. Now, I recommend either writing an email or a letter with a humble request to add the address and re-issue the appointment letter.
Regards,
Prashant
From India, Pune
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Secondly, the VP HR must be quite smart with some intentions and may not have purposefully mentioned the address. I request you to cross-check with some of the other employees who have recently or earlier joined to see if this is the same case with them. The information you gather from the other employees will be very helpful.
You have already discussed the requirement of the address verbally. Now, I recommend either writing an email or a letter with a humble request to add the address and re-issue the appointment letter.
Regards,
Prashant
From India, Pune
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Even if the appointment order, or for that matter any communication, is handed over to the addressee, still the norm is that the address is written. In all legal documents, the full description of the person is given, like name (including alias if any), age, son/daughter/wife of, residential address (including temporary address). VP seeking the logic for mentioning the address in the appointment order shows a cavalier attitude, not a good sign at all for building a relationship of trust and confidence.
From India, Mumbai
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From India, Mumbai
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Dear colleagues,
I think some learned members are reading too much into the query and attaching motives to it because of the position of VP-HR of the poster and even have stooped to the level of insulting and bullying him. The query is simply about why it is necessary to put the address of the person in the appointment letter. However, coming from the VP-HR, the query could have been couched in better words than choosing to put it in a curt manner. But at the same time, it could be unintentional. No doubt, the query has been adequately addressed to cover the genesis, purpose, and practice in this regard. But the tone and manner are uncalled for.
Let me clarify that I am not batting for the poster, and these are my candid personal views.
Regards, Vinayak Nagarkar HR-Consultant.
From India, Mumbai
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I think some learned members are reading too much into the query and attaching motives to it because of the position of VP-HR of the poster and even have stooped to the level of insulting and bullying him. The query is simply about why it is necessary to put the address of the person in the appointment letter. However, coming from the VP-HR, the query could have been couched in better words than choosing to put it in a curt manner. But at the same time, it could be unintentional. No doubt, the query has been adequately addressed to cover the genesis, purpose, and practice in this regard. But the tone and manner are uncalled for.
Let me clarify that I am not batting for the poster, and these are my candid personal views.
Regards, Vinayak Nagarkar HR-Consultant.
From India, Mumbai
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Dear Mr. Vinayak Nagarkar,
By instructing a junior employee to provide logic for including the address in the letter of appointment, the VP (HR) has performed a surprising feat. The inclusion of the address in business letters is a matter of common sense. Disregarding this common practice is likely to result in a negative reaction. The significance of this situation is heightened because such unconventional behavior has originated from a high-ranking official like the VP (HR).
Posts on public forums are subject to public scrutiny. The world can be unforgiving. It did not even spare the sitting President of the USA for his whimsical tweets or decisions. When compared to the US President, what importance does the VP (HR) of an obscure company in India hold?
Providing a solution to the original poster is one aspect; however, what the VP (HR) has done is issue a challenge to an employee who lacks power. His actions verge on cynicism, as he has misused his authority for the wrong purposes, leading to the backlash. Otherwise, why would anyone have personal grievances against him?
Regards,
Dinesh Divekar
From India, Bangalore
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By instructing a junior employee to provide logic for including the address in the letter of appointment, the VP (HR) has performed a surprising feat. The inclusion of the address in business letters is a matter of common sense. Disregarding this common practice is likely to result in a negative reaction. The significance of this situation is heightened because such unconventional behavior has originated from a high-ranking official like the VP (HR).
Posts on public forums are subject to public scrutiny. The world can be unforgiving. It did not even spare the sitting President of the USA for his whimsical tweets or decisions. When compared to the US President, what importance does the VP (HR) of an obscure company in India hold?
Providing a solution to the original poster is one aspect; however, what the VP (HR) has done is issue a challenge to an employee who lacks power. His actions verge on cynicism, as he has misused his authority for the wrong purposes, leading to the backlash. Otherwise, why would anyone have personal grievances against him?
Regards,
Dinesh Divekar
From India, Bangalore
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We are not all wise in terms of knowledge. We are all learners and in the process of learning, along with imparting knowledge. This topic would not stretch further if approached with the logic behind the act. It could have been a learning experience for all of us. So far, no supportive logic has been presented. An address gives a definite identity to a person if there exists equality in the name, middle name, and surname. Most senior contributors equally hold positions of due importance in their respective fields.
From India, Mumbai
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From India, Mumbai
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i will be here in short:-When A person for some reason or situation does a crime or claims a case that time u will find its importance...
From India, Surat
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From India, Surat
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Since it is an official letter, there are some rules to be followed, and hence I don't think it will cost anything just to include the required address. At EssayCyber, we always guide students to make sure they put the address when writing such letters, even if it is for learning purposes.
From Mauritius, Souillac
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From Mauritius, Souillac
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