Dear Seniors,
One of our employees has taken leave without prior notice and later sent us an email directly to the Office Management (rather than to his reporting boss) stating a leave request for 2 months on medical grounds. We are aware that he was not suffering from any serious issue, and management suspects that he's using this to take a break from us and plans to get relieved later. We are ready to offer and accept FMLA leaves for serious and genuine cases but not for employees who misuse that.
Now, they have asked me to respond to his email, asking for some supporting medical documents or any other evidence. Kindly guide me on the terms that we should use and follow.
Thanks,
Divya
From India, Chennai
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11One of our employees has taken leave without prior notice and later sent us an email directly to the Office Management (rather than to his reporting boss) stating a leave request for 2 months on medical grounds. We are aware that he was not suffering from any serious issue, and management suspects that he's using this to take a break from us and plans to get relieved later. We are ready to offer and accept FMLA leaves for serious and genuine cases but not for employees who misuse that.
Now, they have asked me to respond to his email, asking for some supporting medical documents or any other evidence. Kindly guide me on the terms that we should use and follow.
Thanks,
Divya
From India, Chennai
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If the employee resigned during his medical leave, in that case, you can stop his full and final settlement, and all the relieving documents should also not be handed over. "It is totally unethical for any employee to resign during a sick period."
Regards
From India, Pune
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Regards
From India, Pune
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Kindly advise on what papers could be requested to validate his illness. We are unsure whether he might resign or continue. Abruptly, he has sent an email stating he wants two months' leave to rest due to medical illness and is also not responding to our calls.
From India, Chennai
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From India, Chennai
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Thank you, Ankita.
In fact, this employee was not hospitalized with a serious illness. It is that due to the tardiness of his injuries, he wanted to take rest based on the doctor's advice. Since he was not responding to our calls, our suspicion was raised. Do let me know if this can be handled appropriately.
It is as simple as that. We are ready to offer leave benefits if it is a genuine case; otherwise, we do not want to encourage such an unethical employee.
From India, Chennai
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In fact, this employee was not hospitalized with a serious illness. It is that due to the tardiness of his injuries, he wanted to take rest based on the doctor's advice. Since he was not responding to our calls, our suspicion was raised. Do let me know if this can be handled appropriately.
It is as simple as that. We are ready to offer leave benefits if it is a genuine case; otherwise, we do not want to encourage such an unethical employee.
From India, Chennai
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Hi Ankita,
Is there any specific declaration form or formats that can be given to the employee for attestation by their healthcare provider or doctor? This would be even more professional, wouldn't it?
From India, Chennai
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Is there any specific declaration form or formats that can be given to the employee for attestation by their healthcare provider or doctor? This would be even more professional, wouldn't it?
From India, Chennai
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Getting a predefined format attested by the doctor sounds good, but the issue is, we really do not know the cause of the break...
Now, if we are giving a draft to the employee and asking him to get it attested by his doctor, the doctor will surely remember this unusual case and hence will give you a reply.
Also, it is possible that the nurse or assistant gives you the stamp and goes to the doctor to sign.
When the doctor gives you a handwritten or even printed letter that advises him to rest from ____ to ____, he will also mention the reason for the illness or leave. The details will help us verify the genuineness. Again, as I said, even to reduce the doubt of whether or not the certificate is genuinely obtained, we can always call the doctor a few days later and ask about the case history of the person.
Nonetheless, since I do not have experience handling the ready-made draft as you suggested (I do not know if I interpreted you correctly, kindly bear my ignorance), I think it would help if seniors can endorse the idea.
From India, Mumbai
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Now, if we are giving a draft to the employee and asking him to get it attested by his doctor, the doctor will surely remember this unusual case and hence will give you a reply.
Also, it is possible that the nurse or assistant gives you the stamp and goes to the doctor to sign.
When the doctor gives you a handwritten or even printed letter that advises him to rest from ____ to ____, he will also mention the reason for the illness or leave. The details will help us verify the genuineness. Again, as I said, even to reduce the doubt of whether or not the certificate is genuinely obtained, we can always call the doctor a few days later and ask about the case history of the person.
Nonetheless, since I do not have experience handling the ready-made draft as you suggested (I do not know if I interpreted you correctly, kindly bear my ignorance), I think it would help if seniors can endorse the idea.
From India, Mumbai
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Hello,
If you suspect that an employee is feigning illness, ask them which hospital they are in, or conduct a surprise visit to the hospital or their home. This way, you can assess the situation. One of our companies follows this practice. The condition is that if the employee is local, you can take these steps.
Thank you.
From India, New Delhi
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If you suspect that an employee is feigning illness, ask them which hospital they are in, or conduct a surprise visit to the hospital or their home. This way, you can assess the situation. One of our companies follows this practice. The condition is that if the employee is local, you can take these steps.
Thank you.
From India, New Delhi
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The situation is clear that this employee was not suffering from severe illness and had not been hospitalized. Instead, he abruptly sent an email stating that he needs leave for 2 months as the doctor prescribed him to rest for his health problem.
Dear Seniors,
Kindly advise on how to proceed further from the management side.
From India, Chennai
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Dear Seniors,
Kindly advise on how to proceed further from the management side.
From India, Chennai
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