Hi All,
If any employees leave the organization within a certain month without submitting their resignation letter, how can we close their personal file in the employee database? I require steps for file closure.
From India, Dehra Dun
If any employees leave the organization within a certain month without submitting their resignation letter, how can we close their personal file in the employee database? I require steps for file closure.
From India, Dehra Dun
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Please check the file to see if the required documents have been submitted by the resigned employee. If the file is complete, we can proceed with providing him with a relieving letter and an experience letter. Also, remember to keep a signed copy (by the employee) of these documents in the personal file.
From India, Bangalore
From India, Bangalore
you can also keep a proof of his abscond by sending a mail to the abscond employee mail id and try to get a reply from him/her.
From India, Bangalore
From India, Bangalore
Hi Meenakhin,
Thanks for the reply, but the candidate has left the organization a long time ago, and I don't think I will receive an email or something similar. Can we create self-resignation letters and have them signed by their HOD or an authorized signatory?
Regards,
Sonal
From India, Dehra Dun
Thanks for the reply, but the candidate has left the organization a long time ago, and I don't think I will receive an email or something similar. Can we create self-resignation letters and have them signed by their HOD or an authorized signatory?
Regards,
Sonal
From India, Dehra Dun
Dear Sonal,
A personal file is a book where all the personal details and professional details of an employee are preserved. In case an employee resigns and gets officially relieved, the resignation letter along with the relieving letter and the experience letter are filed in his/her personal file, and the file is then closed.
However, if an employee resigns without submitting their resignation letter and is termed absent without notice, their personal file is not closed. The notice from the employer is given and filed accordingly in the personal file. The file remains open until the final settlement of the absconding employee is completed.
Please let me know if you need any further clarification. Thank you.
Best regards,
[Your Name]
From India, Mumbai
399A personal file is a book where all the personal details and professional details of an employee are preserved. In case an employee resigns and gets officially relieved, the resignation letter along with the relieving letter and the experience letter are filed in his/her personal file, and the file is then closed.
However, if an employee resigns without submitting their resignation letter and is termed absent without notice, their personal file is not closed. The notice from the employer is given and filed accordingly in the personal file. The file remains open until the final settlement of the absconding employee is completed.
Please let me know if you need any further clarification. Thank you.
Best regards,
[Your Name]
From India, Mumbai
Dear Sir,
Please issue a letter stating that he has abandoned his job from [insert date] and is not attending to duty. Direct him to attend for duty on or before [insert deadline, giving 10 days’ time]. State that if he fails to attend, his service will be deemed as terminated. If he does not return for duty, send his termination letter and close his file.
D. Gurumurthy
HR/IR Consultant
From India, Hyderabad
Please issue a letter stating that he has abandoned his job from [insert date] and is not attending to duty. Direct him to attend for duty on or before [insert deadline, giving 10 days’ time]. State that if he fails to attend, his service will be deemed as terminated. If he does not return for duty, send his termination letter and close his file.
D. Gurumurthy
HR/IR Consultant
From India, Hyderabad
Dear Seniors,
I have recently joined a company. I have to set up an HR Department as there is no such department in this company. There are no personal files, and nobody has been given an appointment letter. If some of them have been given an appointment letter, it's not filed anywhere in the office. People are very reluctant and don't want to submit their basic documents.
I have just circulated an Employee Data Form to collect information. I don't know what employment terms have been given to them.
What should be my first step? Please guide.
From India, Ghaziabad
I have recently joined a company. I have to set up an HR Department as there is no such department in this company. There are no personal files, and nobody has been given an appointment letter. If some of them have been given an appointment letter, it's not filed anywhere in the office. People are very reluctant and don't want to submit their basic documents.
I have just circulated an Employee Data Form to collect information. I don't know what employment terms have been given to them.
What should be my first step? Please guide.
From India, Ghaziabad
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