Dear Seniors,
I would like to know if a letter is being sent for approval to Management (e.g., say Director/CMD) regarding a salary hike or a change in an employee's payroll. In that case, is the format incorrect if we mention the name of the Group Company at the top, along with the address and phone number on a white A4 size paper, and then include the body/content of the letter where we separately mention the payroll under which the employee is currently or into which payroll the employee is being shifted? Subsequently, followed by signatures of the HR department and Management.
Will the Accounts Department face any legal issues? Please help!
From India, Chandigarh
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I would like to know if a letter is being sent for approval to Management (e.g., say Director/CMD) regarding a salary hike or a change in an employee's payroll. In that case, is the format incorrect if we mention the name of the Group Company at the top, along with the address and phone number on a white A4 size paper, and then include the body/content of the letter where we separately mention the payroll under which the employee is currently or into which payroll the employee is being shifted? Subsequently, followed by signatures of the HR department and Management.
Will the Accounts Department face any legal issues? Please help!
From India, Chandigarh
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Dear professionals,
I would like to know about the service agreement bond for a 2-year bond period. Which clause can we include in the agreement to address the relieving of the employee (from the employee's side) from the company within the agreement period?
Looking for valuable suggestions!
Regards,
Garima
From India, Delhi
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I would like to know about the service agreement bond for a 2-year bond period. Which clause can we include in the agreement to address the relieving of the employee (from the employee's side) from the company within the agreement period?
Looking for valuable suggestions!
Regards,
Garima
From India, Delhi
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Firstly I am not able to understand your query. Can you be more precise. Secondly, from whatever you have put before us, I do not think there is any legal issue.
From India, Pune
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35From India, Pune
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Dear Trishnita Please see that your question/querry is not clear.Again your should see and give actual problem.You should give mr.vkokamthankar clearification also. Thanks, P.L.Chhipa
From India, Udaipur
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From India, Udaipur
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Dear All,
Have attached a Format of “Office Note” wherein an employee’s salary hike is proposed. The format has been made such that the COMPANY NAME (Mother concern) has been mentioned at the top with the address, followed with the payroll (sister concern) of the employee.
Now my questions are:
1. Is the format correct?
2. Accounts dept is saying that they might face issue in future because according to them the format is incorrect. Moreover, they are saying that in an approval note both the Company name i.e. the mother concern as well as sister concern should not be mentioned. Is it so?
3. Is it always necessary to take approvals of office notes in Letter Head?
Hope that I was able to explain you the situation.
Thanks with Regards.
From India, Chandigarh
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Have attached a Format of “Office Note” wherein an employee’s salary hike is proposed. The format has been made such that the COMPANY NAME (Mother concern) has been mentioned at the top with the address, followed with the payroll (sister concern) of the employee.
Now my questions are:
1. Is the format correct?
2. Accounts dept is saying that they might face issue in future because according to them the format is incorrect. Moreover, they are saying that in an approval note both the Company name i.e. the mother concern as well as sister concern should not be mentioned. Is it so?
3. Is it always necessary to take approvals of office notes in Letter Head?
Hope that I was able to explain you the situation.
Thanks with Regards.
From India, Chandigarh
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Dear Trishnita,
1) Your accounts department is correct. At the top, your current company name is required.
2) The basis on which the salary hike is proposed must be mentioned as an annexure.
3) For approval, I think one more signature is required from the individual who will check and recommend the salary hike.
Thank you.
From India, Pune
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1) Your accounts department is correct. At the top, your current company name is required.
2) The basis on which the salary hike is proposed must be mentioned as an annexure.
3) For approval, I think one more signature is required from the individual who will check and recommend the salary hike.
Thank you.
From India, Pune
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I would suggest only one correction to approval note i.e. ABC Private limited should appear on top and not XYZ. So called mother concern has no concern with this approval for ABC Pvtl Ltd.
From India, Pune
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From India, Pune
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Dear Trishnita,
Are you seeking an increase in salary officially from the HR/Accounts side within the company? You do not need to use the company letterhead. A simple file note will solve the issue.
If you are seeking a personal salary increase for an employee, you cannot use the company letterhead for personal matters.
Are you sending the increment letter for approval? The main company can direct the sister concern to provide the increment instead of seeking approval. Therefore, the current format is incorrect.
If you are sending the increment letter after approval, then your format is acceptable. The increment letter should be given after the annual appraisal period, and a copy must be provided to the employee.
The purpose of writing such a letter is unclear. Although there are no legal issues with the letter, it is ethically questionable.
I hope you can understand the issues in your letter.
Wishing you all the best.
From India, Kumbakonam
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Are you seeking an increase in salary officially from the HR/Accounts side within the company? You do not need to use the company letterhead. A simple file note will solve the issue.
If you are seeking a personal salary increase for an employee, you cannot use the company letterhead for personal matters.
Are you sending the increment letter for approval? The main company can direct the sister concern to provide the increment instead of seeking approval. Therefore, the current format is incorrect.
If you are sending the increment letter after approval, then your format is acceptable. The increment letter should be given after the annual appraisal period, and a copy must be provided to the employee.
The purpose of writing such a letter is unclear. Although there are no legal issues with the letter, it is ethically questionable.
I hope you can understand the issues in your letter.
Wishing you all the best.
From India, Kumbakonam
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Dear Friend,
I have gone through the suggestions of our friends regarding your issue. I personally feel that it is not a problem at all. For internal purposes, one should not use letterhead, etc. Plain paper is enough to obtain the necessary approval from the authorities of the sister concern or main company, as the case may be.
As soon as you get approval from your boss for the increment or salary revision for any of your employees, only then will you need to provide a letter on the letterhead of your sister concern. The mother company has no role to play in this issue. As raised by your accounts department, on one letterhead, there should not be two company names, which may lead to legal problems in certain occasions in the future.
Regards,
NVRao
Naidupeta, AP
From India, Nellore
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I have gone through the suggestions of our friends regarding your issue. I personally feel that it is not a problem at all. For internal purposes, one should not use letterhead, etc. Plain paper is enough to obtain the necessary approval from the authorities of the sister concern or main company, as the case may be.
As soon as you get approval from your boss for the increment or salary revision for any of your employees, only then will you need to provide a letter on the letterhead of your sister concern. The mother company has no role to play in this issue. As raised by your accounts department, on one letterhead, there should not be two company names, which may lead to legal problems in certain occasions in the future.
Regards,
NVRao
Naidupeta, AP
From India, Nellore
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