If any employee remains absent during work hours or leaves from the workplace in the middle without informing HR, the Reporting Head, or the reporting authority, what is the correct content for drafting an email?
From India, Bengaluru
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From India, Bengaluru
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You may draft appropriate warning letter, giving reference to certified standing orders of the company or HR policy on leave and post it here. We shall validate the same. Thanks
From India, Aizawl
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Dear Jyoshnapalla,
This is in addition to what Mr. Radhakrishnan Nair has said. Have you received any formal communication from the HOD or Reporting Manager of the employee? If not, then tell them to send a formal email. Secondly, check the punch-out or swipe-out records at the security. Include these details in your show cause letter.
Mr. Nair has recommended giving a warning letter. However, leaving the workplace without proper authorization is a breach of discipline and merits giving a show cause notice. The issuance of a warning letter is itself a punishment but a mild one. Let this be followed after the show cause notice.
Thanks,
Dinesh Divekar
From India, Bangalore
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This is in addition to what Mr. Radhakrishnan Nair has said. Have you received any formal communication from the HOD or Reporting Manager of the employee? If not, then tell them to send a formal email. Secondly, check the punch-out or swipe-out records at the security. Include these details in your show cause letter.
Mr. Nair has recommended giving a warning letter. However, leaving the workplace without proper authorization is a breach of discipline and merits giving a show cause notice. The issuance of a warning letter is itself a punishment but a mild one. Let this be followed after the show cause notice.
Thanks,
Dinesh Divekar
From India, Bangalore
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I agree and support the view of Mr. Divekar. However, from the query, it is not clear whether the employee's leaving the workplace is his first act of indiscipline or not. If it is his first act, the company can issue a warning letter which should also include one last sentence as "any repetition of this act shall attract strict disciplinary action without any reference to you," and close the case.
Thanks
From India, Aizawl
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From India, Aizawl
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Dear colleagues,
In my view, even before thinking of any punishment like a warning, it needs to be ascertained the facts of the acts of indiscipline. The acts of indiscipline include absences from work and leaving the workplace without permission. The employee should be called to understand what time he left the workplace, the number of hours he remained absent, what prevented him from taking prior permission, whether there was any emergency or pressing circumstance, if he is a habitual rule breaker, and if he admits his mistake. After ascertaining these facts, which will undoubtedly establish his acts of indiscipline, then appropriate punishment like verbal or written warning can be awarded.
In my view, no showcase notice is necessary if the process of calling him to understand what went wrong is followed. Besides, if the Standing Orders are applicable to the workman, strictly speaking, no prior showcase notice is required for awarding a punishment of a written warning. I am stressing here the need for fairness in ascertaining the facts of such aberrations before jumping to any conclusions about awarding punishment.
From India, Mumbai
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In my view, even before thinking of any punishment like a warning, it needs to be ascertained the facts of the acts of indiscipline. The acts of indiscipline include absences from work and leaving the workplace without permission. The employee should be called to understand what time he left the workplace, the number of hours he remained absent, what prevented him from taking prior permission, whether there was any emergency or pressing circumstance, if he is a habitual rule breaker, and if he admits his mistake. After ascertaining these facts, which will undoubtedly establish his acts of indiscipline, then appropriate punishment like verbal or written warning can be awarded.
In my view, no showcase notice is necessary if the process of calling him to understand what went wrong is followed. Besides, if the Standing Orders are applicable to the workman, strictly speaking, no prior showcase notice is required for awarding a punishment of a written warning. I am stressing here the need for fairness in ascertaining the facts of such aberrations before jumping to any conclusions about awarding punishment.
From India, Mumbai
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E MAIL HR TO EMPLOYEE AND REPLY.docx