Dear All,
I am working in a medium-sized company. I want to issue an internal circular regarding the 'no provision of transportation for engineering employees'. They have to use their own car as their offered salary is high and clearly mentioned at the interview time. If anyone has the format of the internal circular, please share.
Regards,
JAY THOMAS
From United Arab Emirates, Dubai
Acknowledge(0)
Amend(0)
I am working in a medium-sized company. I want to issue an internal circular regarding the 'no provision of transportation for engineering employees'. They have to use their own car as their offered salary is high and clearly mentioned at the interview time. If anyone has the format of the internal circular, please share.
Regards,
JAY THOMAS
From United Arab Emirates, Dubai
Acknowledge(0)Amend(0)
Dear Jay,
I recommend that you write a draft on your own and upload it to this forum. Some seniors, like me, will correct it. I say this because it is important for you to develop your drafting skills.
Thanks,
Dinesh Divekar
From India, Bangalore
Acknowledge(0)Amend(0)
8218I recommend that you write a draft on your own and upload it to this forum. Some seniors, like me, will correct it. I say this because it is important for you to develop your drafting skills.
Thanks,
Dinesh Divekar
From India, Bangalore
Acknowledge(0)Amend(0)
Oh, sir, pretty silly... No suggestion is required as it is your internal circular, as per your words, like any other things. Like usually, food is offered for concessional rates to employees.
If you are quite serious to make a rule for all employees regarding transportation of employees from home to the workplace, mention in the revised administration conditions applicable and added to appointment orders. Issue mails from the Board of Directors' resolution on the above matter to employees' emails. OK
From India, Nellore
Acknowledge(0)Amend(0)
If you are quite serious to make a rule for all employees regarding transportation of employees from home to the workplace, mention in the revised administration conditions applicable and added to appointment orders. Issue mails from the Board of Directors' resolution on the above matter to employees' emails. OK
From India, Nellore
Acknowledge(0)Amend(0)
Internal Circular
09/06/18
To: Employees (Engineering)
Company Name
Dubai, UAE
Subject: Arrangement of Transportation
Dear Team,
As you all know, employers are not obliged to provide transport to employees who perform their work irrespective of day or night. It has been noticed that the engineering staff has been using the company car for transportation during working hours. The engineering staff have to use their own vehicles for transportation as it is clearly mentioned during the interview. The company will not be liable to pay for petrol, fines, damages, or losses that happen to personal vehicles.
Thank you.
From United Arab Emirates, Dubai
Acknowledge(0)Amend(0)
09/06/18
To: Employees (Engineering)
Company Name
Dubai, UAE
Subject: Arrangement of Transportation
Dear Team,
As you all know, employers are not obliged to provide transport to employees who perform their work irrespective of day or night. It has been noticed that the engineering staff has been using the company car for transportation during working hours. The engineering staff have to use their own vehicles for transportation as it is clearly mentioned during the interview. The company will not be liable to pay for petrol, fines, damages, or losses that happen to personal vehicles.
Thank you.
From United Arab Emirates, Dubai
Acknowledge(0)Amend(0)
Dear Jay,
Revised draft of the office circular is as below:
Date: -
1. It has been noticed that the engineering staff has been using company cars for transportation during working hours. This is against the norms of the company. Henceforth, this practice has to be ceased immediately.
2. Irrespective of their shift timing, each employee is required to make arrangements for transport on one's own. Employees are not only responsible for using their vehicles but also for the eventualities arising from this transportation.
3. At the time of recruitment, the transportation requirement was clearly communicated. However, we have observed certain transgressions to this rule, prompting the need to issue this circular.
Authorized Signatory
Additional Comments:
a) Mere issuance of this circular is not sufficient. Instructions need to be passed on to the transport and security departments not to release the vehicle without proper authorization. While issuing these instructions, we need to define what constitutes proper authorization. Are employees required to use a standard form, and who are the authorized signatories to sign this form?
b) While issuing the circular, we need to clearly define "exceptions" or specify to whom this circular does not apply. We cannot leave it to the interpretation of the users.
c) Lastly, in the circular, we need to define who is responsible for monitoring transgressions of this circular. On observation of violations, they should know what actions to take, whom to report to, and what the logical consequences of indiscipline would be.
Thanks,
Dinesh Divekar
From India, Bangalore
Acknowledge(0)Amend(0)
Revised draft of the office circular is as below:
Date: -
Office Circular _____/2018: Use of Company Transport by the Engineers
1. It has been noticed that the engineering staff has been using company cars for transportation during working hours. This is against the norms of the company. Henceforth, this practice has to be ceased immediately.
2. Irrespective of their shift timing, each employee is required to make arrangements for transport on one's own. Employees are not only responsible for using their vehicles but also for the eventualities arising from this transportation.
3. At the time of recruitment, the transportation requirement was clearly communicated. However, we have observed certain transgressions to this rule, prompting the need to issue this circular.
Authorized Signatory
Additional Comments:
a) Mere issuance of this circular is not sufficient. Instructions need to be passed on to the transport and security departments not to release the vehicle without proper authorization. While issuing these instructions, we need to define what constitutes proper authorization. Are employees required to use a standard form, and who are the authorized signatories to sign this form?
b) While issuing the circular, we need to clearly define "exceptions" or specify to whom this circular does not apply. We cannot leave it to the interpretation of the users.
c) Lastly, in the circular, we need to define who is responsible for monitoring transgressions of this circular. On observation of violations, they should know what actions to take, whom to report to, and what the logical consequences of indiscipline would be.
Thanks,
Dinesh Divekar
From India, Bangalore
Acknowledge(0)Amend(0)
We wish to bring to the kind notice of all our employees around the world that they are hereby instructed to attend their duties punctually at the company premises in their respective areas by making their own individual arrangements for reaching the company. From now onwards, the company will not be concerned with the transportation of employees from home to the company or vice versa, using company vehicles for personal purposes is hereby prohibited. Any violations reported will be viewed seriously.
These orders come into force with immediate effect. Communicated to all with the prime consent of the board of directors' wish.
From India, Nellore
Acknowledge(0)Amend(0)
These orders come into force with immediate effect. Communicated to all with the prime consent of the board of directors' wish.
From India, Nellore
Acknowledge(0)Amend(0)
Dear Jay,
Before issuing this circular, please consider the following points as well:
1. Are you providing transport facilities to employees of other departments? Are their levels equivalent to those of Engineering department employees?
2. You cannot distinguish based on a higher salary and single out a particular department.
3. Are Engineering employees using the transport for personal or official work? What is the case with employees from other departments?
4. Have you recorded the point in the interview records that Engineering employees are to use their own transport with their acknowledgment?
Warm Regards,
Bharat Gera
HR Consultant
9322404765
From India, Thane
Acknowledge(0)Amend(0)
Before issuing this circular, please consider the following points as well:
1. Are you providing transport facilities to employees of other departments? Are their levels equivalent to those of Engineering department employees?
2. You cannot distinguish based on a higher salary and single out a particular department.
3. Are Engineering employees using the transport for personal or official work? What is the case with employees from other departments?
4. Have you recorded the point in the interview records that Engineering employees are to use their own transport with their acknowledgment?
Warm Regards,
Bharat Gera
HR Consultant
9322404765
From India, Thane
Acknowledge(0)Amend(0)Engage with peers to discuss and resolve work and business challenges collaboratively. Our AI-powered platform, features real-time fact-checking, peer reviews, and an extensive historical knowledge base. - Register and Log In.
Strange-car-acc ident_145.jpg
CAR LEASE POLICY.pdf