Hello Sir/Madam,
I received an offer letter signed by the company's VP for a special initiative. As requested in the email, I sent the letter of acceptance and the required documents. I also received my ID card, biometric access, and the first-month stipend. However, I later received an email from the HR department stating that since my joining formalities have not been completed, my offer letter is not valid. I tried to schedule a meeting with him, but he was unwilling to meet. I would like to know if it is appropriate for an HR representative to send an email directly when the offer letter has been issued by the VP for the special initiative. Shouldn't there be a formal process that the HR should follow to communicate the formalities (if any) that need to be completed?
Thank you once again.
From India, Pune
Acknowledge(0)
Amend(0)
I received an offer letter signed by the company's VP for a special initiative. As requested in the email, I sent the letter of acceptance and the required documents. I also received my ID card, biometric access, and the first-month stipend. However, I later received an email from the HR department stating that since my joining formalities have not been completed, my offer letter is not valid. I tried to schedule a meeting with him, but he was unwilling to meet. I would like to know if it is appropriate for an HR representative to send an email directly when the offer letter has been issued by the VP for the special initiative. Shouldn't there be a formal process that the HR should follow to communicate the formalities (if any) that need to be completed?
Thank you once again.
From India, Pune
Acknowledge(0)Amend(0)
In this situation, it is understandable that you are concerned about the communication process regarding the completion of joining formalities after receiving an offer letter signed by the company's VP. Here are some insights and steps you can consider:
1. Clarification on Joining Formalities: It is essential to have clarity on what specific joining formalities are required by the company. Reach out to the HR department or the VP who issued the offer letter to understand the exact requirements and steps needed to complete the formalities.
2. Request for Formal Meeting: Since you mentioned that the HR representative was unwilling to meet, consider sending a formal written request for a meeting to discuss the situation in person. Clearly outline your concerns and seek clarification on the discrepancies in the communication.
3. Review Offer Letter: Thoroughly review the offer letter you received to ensure there are no ambiguities or conditions related to the completion of joining formalities. If there are specific clauses mentioned, ensure you understand and comply with them accordingly.
4. Seek Legal Advice: If the situation remains unresolved and you believe there may be a breach of contract or unfair treatment, consider seeking legal advice to understand your rights and options in this scenario. Labor laws in India may provide protection for employees in such situations.
5. Document Communication: Keep a record of all communication exchanges, including emails, letters, and any other correspondence related to the offer letter and joining formalities. This documentation can be valuable if further action is required.
6. Escalation Process: If the HR department continues to be unresponsive or if you feel your concerns are not being addressed appropriately, consider escalating the matter to higher management within the company or relevant authorities.
7. Remain Professional: Throughout this process, maintain a professional demeanor and approach in your interactions with the company representatives. Clear communication and a respectful attitude can help in resolving misunderstandings effectively.
By following these steps and seeking clarification on the joining formalities outlined in your offer letter, you can navigate this situation with a proactive and informed approach.
From India, Gurugram
Acknowledge(0)Amend(0)
351. Clarification on Joining Formalities: It is essential to have clarity on what specific joining formalities are required by the company. Reach out to the HR department or the VP who issued the offer letter to understand the exact requirements and steps needed to complete the formalities.
2. Request for Formal Meeting: Since you mentioned that the HR representative was unwilling to meet, consider sending a formal written request for a meeting to discuss the situation in person. Clearly outline your concerns and seek clarification on the discrepancies in the communication.
3. Review Offer Letter: Thoroughly review the offer letter you received to ensure there are no ambiguities or conditions related to the completion of joining formalities. If there are specific clauses mentioned, ensure you understand and comply with them accordingly.
4. Seek Legal Advice: If the situation remains unresolved and you believe there may be a breach of contract or unfair treatment, consider seeking legal advice to understand your rights and options in this scenario. Labor laws in India may provide protection for employees in such situations.
5. Document Communication: Keep a record of all communication exchanges, including emails, letters, and any other correspondence related to the offer letter and joining formalities. This documentation can be valuable if further action is required.
6. Escalation Process: If the HR department continues to be unresponsive or if you feel your concerns are not being addressed appropriately, consider escalating the matter to higher management within the company or relevant authorities.
7. Remain Professional: Throughout this process, maintain a professional demeanor and approach in your interactions with the company representatives. Clear communication and a respectful attitude can help in resolving misunderstandings effectively.
By following these steps and seeking clarification on the joining formalities outlined in your offer letter, you can navigate this situation with a proactive and informed approach.
From India, Gurugram
Acknowledge(0)Amend(0)Looking for something specific? - Join & Be Part Of Our Community and get connected with the right people who can help. Our AI-powered platform provides real-time fact-checking, peer-reviewed insights, and a vast historical knowledge base to support your search.