Dear Friends,
I need to issue a superannuation communication to an employee (faculty). I have prepared a draft letter. Need your inputs.
Regards,
Bhavan
From
HR Manager
(Name of Institution)
To
(Name of employee)
(Department)
Dear (Employee's Name),
At the outset, we appreciate the services rendered by you to the institution so far. You have always been ready to extend your contribution to various initiatives of the institution. Your role in organizing industrial visits, external trainings, and support to entrepreneur cell programs is noteworthy.
As per the superannuation policy of the institution, employees attaining the age of 65 will be superannuated, and thereafter, their services will be utilized on a mutually agreed basis.
Since you have attained the age of 65 as of (date), you will be superannuated on 31st July 2016.
The HR department will guide you on the superannuation process, such as withdrawing PF benefits, handing over, and clearance.
We wish you a happy and peaceful retired life.
Thank you.
Yours sincerely,
HR Manager
From India, Bangalore
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19I need to issue a superannuation communication to an employee (faculty). I have prepared a draft letter. Need your inputs.
Regards,
Bhavan
From
HR Manager
(Name of Institution)
To
(Name of employee)
(Department)
Dear (Employee's Name),
At the outset, we appreciate the services rendered by you to the institution so far. You have always been ready to extend your contribution to various initiatives of the institution. Your role in organizing industrial visits, external trainings, and support to entrepreneur cell programs is noteworthy.
As per the superannuation policy of the institution, employees attaining the age of 65 will be superannuated, and thereafter, their services will be utilized on a mutually agreed basis.
Since you have attained the age of 65 as of (date), you will be superannuated on 31st July 2016.
The HR department will guide you on the superannuation process, such as withdrawing PF benefits, handing over, and clearance.
We wish you a happy and peaceful retired life.
Thank you.
Yours sincerely,
HR Manager
From India, Bangalore
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Hi Bhavan,
Kudos to you for posting a draft and seeking opinions. This is very rarely seen in our forum, where most people look for instantly ready answers. You deserve appreciation and a gentle pat on your back. I find that the draft is OK. Should you need more information, please try Cite HR archives. Type "Superannuation letter sample" inside the box "SEARCH" that you see in the title bar above and then press the enter key. You will get plenty of information. Good luck.
V. Raghunathan
If you are very keen, you can add "the" in the first sentence so that it reads, "We appreciate the services..."
From India
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Kudos to you for posting a draft and seeking opinions. This is very rarely seen in our forum, where most people look for instantly ready answers. You deserve appreciation and a gentle pat on your back. I find that the draft is OK. Should you need more information, please try Cite HR archives. Type "Superannuation letter sample" inside the box "SEARCH" that you see in the title bar above and then press the enter key. You will get plenty of information. Good luck.
V. Raghunathan
If you are very keen, you can add "the" in the first sentence so that it reads, "We appreciate the services..."
From India
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Since you have attained the age of 65 as of ......................., you will be superannuated on 31st July 2016.
Kindly amend it as follows: You will be attaining the age of 65 in the month of July; therefore, you will be superannuating on 31st July 2016.
The part stating "and thereafter their services will be utilized on a mutually agreed basis" can be removed and discussed separately with the employee.
The focus should solely be on the upcoming superannuation.
If the employee is required to submit any forms for PF, insurance, commencement of handing over duties, etc., please specify the deadlines by which these should be completed.
From India, Pune
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Kindly amend it as follows: You will be attaining the age of 65 in the month of July; therefore, you will be superannuating on 31st July 2016.
The part stating "and thereafter their services will be utilized on a mutually agreed basis" can be removed and discussed separately with the employee.
The focus should solely be on the upcoming superannuation.
If the employee is required to submit any forms for PF, insurance, commencement of handing over duties, etc., please specify the deadlines by which these should be completed.
From India, Pune
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Dear Mr.Raghunathan and Mr.Nathrao, Appreciate your prompt response. Will consider the suggestions give by you. Regards BHAVAN
From India, Bangalore
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From India, Bangalore
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Hi BHAVANJI-- 18.4.16
The following points can be considered for inclusion/addition:
1. SUB: SUPERANNUATION FROM SERVICE.
2. Ref: Appointment Order No. . . . . dated…..
==========================================
This has reference to your appointment in our Institution with effect from. . and we greatly appreciate the services rendered by you. . . . . . . .
2. As per Clause . . . . of the above Appointment Order, you will be superannuated from the Services of the Institution on . . . . . on attaining the age of Superannuation..
3. The Subsequent point that “thereafter your services will be utilized on mutually agreed basis” can be included if you have taken a positive decision to continue him after Superannuation; on mutually agreed terms; If already approved to continue; please put it so that the Retiring person will receive it with a happy note of not losing job; otherwise; you can delete it.
Other points like Final Settlment like PF, Gratuity & Forms tobe collected etc., have been commented by our other learned Members.
HR Consultant
From India, Mumbai
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The following points can be considered for inclusion/addition:
1. SUB: SUPERANNUATION FROM SERVICE.
2. Ref: Appointment Order No. . . . . dated…..
==========================================
This has reference to your appointment in our Institution with effect from. . and we greatly appreciate the services rendered by you. . . . . . . .
2. As per Clause . . . . of the above Appointment Order, you will be superannuated from the Services of the Institution on . . . . . on attaining the age of Superannuation..
3. The Subsequent point that “thereafter your services will be utilized on mutually agreed basis” can be included if you have taken a positive decision to continue him after Superannuation; on mutually agreed terms; If already approved to continue; please put it so that the Retiring person will receive it with a happy note of not losing job; otherwise; you can delete it.
Other points like Final Settlment like PF, Gratuity & Forms tobe collected etc., have been commented by our other learned Members.
From India, Mumbai
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Dear Mr. Neyim Khan,
Thank you for your response. Since the superannuation policy has been finalized and recently implemented, it was not included in the appointment letter. Therefore, I could not reference it.
Regards,
Bhavan
From India, Bangalore
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Thank you for your response. Since the superannuation policy has been finalized and recently implemented, it was not included in the appointment letter. Therefore, I could not reference it.
Regards,
Bhavan
From India, Bangalore
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Greetings of the day !!
We would like to draw your kind attention regarding your Superannuation Fund balance laying with us pertning to the old period of your service, under Superannuation policy maintained by LIC.
We have observed that, the same has not been withdrawn by you. The same can be withdrawn by filling up the relevant forms with necessary documents and submitted to us for further forwarding to LIC for processing.
Superannuation LIC Policy options are mentioned hereunder for your reference:-
Pension Plan available with LIC :-
• Beneficiary can opt the mode of payment of pension specify :- Monthly/Quarterly/Half Yearly /Yearly
• For Example , if Beneficiary opt for Annual Pension , Let’s assume we submit duly filled & signed form to LIC in Jun-18 month , 1st Annual pension will be released by LIC in Jun-19 & subsequent yearly in Jun month going forward to Beneficiary’s bank account directly.
Option Beneficiary can Choose for Pension :-
• Life pension ceasing at death, No purchase price shall be paid on death to beneficiary. No guaranteed payments.
• Life pension with guaranteed payments for 5 / 10 / 15 / 20 years. No purchase price shall be paid on death or at end of 5 / 10 / 15 / 20 years guarantee. On survival to guaranteed payments pension shall be
continued to be payable till life. (Please specify period)
• Life pension ceasing at death of member with return of capital (purchase price) to beneficiary.
You are requested to kindly send us the duly filled form along with below mentioned documents:-
Superannuation Filled Form – Attached
LIC ECS Form – Attached
Self-attested copy of Pan card & Aadhaar card of member
Canceled Cheque- Name should be printed on the cancel cheque
Self-attested copy of Aadhaar card of Nominee
Note :- Kindly treat this mail as URGENT and send all the required documents max by 15th November 2018.
Please feel free to reach out us in case of any help/assistant.
Thanks & Regards
Anil Dagar
From India, FÄ«rozÄbÄd
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We would like to draw your kind attention regarding your Superannuation Fund balance laying with us pertning to the old period of your service, under Superannuation policy maintained by LIC.
We have observed that, the same has not been withdrawn by you. The same can be withdrawn by filling up the relevant forms with necessary documents and submitted to us for further forwarding to LIC for processing.
Superannuation LIC Policy options are mentioned hereunder for your reference:-
Pension Plan available with LIC :-
• Beneficiary can opt the mode of payment of pension specify :- Monthly/Quarterly/Half Yearly /Yearly
• For Example , if Beneficiary opt for Annual Pension , Let’s assume we submit duly filled & signed form to LIC in Jun-18 month , 1st Annual pension will be released by LIC in Jun-19 & subsequent yearly in Jun month going forward to Beneficiary’s bank account directly.
Option Beneficiary can Choose for Pension :-
• Life pension ceasing at death, No purchase price shall be paid on death to beneficiary. No guaranteed payments.
• Life pension with guaranteed payments for 5 / 10 / 15 / 20 years. No purchase price shall be paid on death or at end of 5 / 10 / 15 / 20 years guarantee. On survival to guaranteed payments pension shall be
continued to be payable till life. (Please specify period)
• Life pension ceasing at death of member with return of capital (purchase price) to beneficiary.
You are requested to kindly send us the duly filled form along with below mentioned documents:-
Superannuation Filled Form – Attached
LIC ECS Form – Attached
Self-attested copy of Pan card & Aadhaar card of member
Canceled Cheque- Name should be printed on the cancel cheque
Self-attested copy of Aadhaar card of Nominee
Note :- Kindly treat this mail as URGENT and send all the required documents max by 15th November 2018.
Please feel free to reach out us in case of any help/assistant.
Thanks & Regards
Anil Dagar
From India, FÄ«rozÄbÄd
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