Hello All HR
I am working in a pharma company. We give laptops to employees for that i need to issue a letter to all of them regarding the same. In case of damage they will be responsible.
Is there any specific format of this letter ? Anyone have that format?
Thanks in advance.
Regards,
Pooja Bhatia
From India, Pune
I am working in a pharma company. We give laptops to employees for that i need to issue a letter to all of them regarding the same. In case of damage they will be responsible.
Is there any specific format of this letter ? Anyone have that format?
Thanks in advance.
Regards,
Pooja Bhatia
From India, Pune
Hi Pooja !!
I think the format of letter can be decided as per Ur Company's Policy, since the letter reg. "repair of Damaged Laptops" in case of different Companies may vary ar per their Management's policies.
However would like to bring it to ur knowledge, that the value of Laptops with passage of some 3-4 years, will be depreciated. This aspect also needs to be looked into.
In one of the govt. Organization, this issue has been taken into consideration. In case if u like, the policy letter reg. same can be made available, for which may feel free to contact on mail id: optimusConsult.info@gmail.com
Regards
From India
18I think the format of letter can be decided as per Ur Company's Policy, since the letter reg. "repair of Damaged Laptops" in case of different Companies may vary ar per their Management's policies.
However would like to bring it to ur knowledge, that the value of Laptops with passage of some 3-4 years, will be depreciated. This aspect also needs to be looked into.
In one of the govt. Organization, this issue has been taken into consideration. In case if u like, the policy letter reg. same can be made available, for which may feel free to contact on mail id: optimusConsult.info@gmail.com
Regards
From India
It is very common policy to give laptops to employees.
However it wouldbe of importance to know when a company hands over a laptop to its employee,what are the liabilities which can get attached when doing something as common as giving a laptop:
Whilst there are clear benefits in providing such a tool to employees in terms of flexibility and productivity there may be legal risks from an employer’s perspective. Such risks need to be assessed and then managed appropriately to avoid potential liability.
Precautions to be specified to all employees.
Get acknowledgement in writing:
Employee will not install any personal software on company provided laptop.
Employee are not to use company laptop for personal work of any nature, be it personal emails, IMs, web browsing, etc.
Employee will report Loss or Theft of company laptop to IT or management immediately.
Employee will take all reasonable measures to ensure the physical and digital security of the laptop which includes:
– Locking the laptop in a secure location when not being used for company work.
– Changing the password as per company policy.
– Keeping Company provided Anti-virus, Firewall, or Encryption software functional.
In the event of termination, all company property, including Company Laptops, must be returned to employer.
Spell out depreciation policy of laptops.
Policy on repairs should be laid down.
Neither should employee access company wi fi or systems using personal laptops.
This thread is worth reading
https://www.citehr.com/73869-policy-...-download.html.
It will answer most queries.
From India, Pune
However it wouldbe of importance to know when a company hands over a laptop to its employee,what are the liabilities which can get attached when doing something as common as giving a laptop:
Whilst there are clear benefits in providing such a tool to employees in terms of flexibility and productivity there may be legal risks from an employer’s perspective. Such risks need to be assessed and then managed appropriately to avoid potential liability.
Precautions to be specified to all employees.
Get acknowledgement in writing:
Employee will not install any personal software on company provided laptop.
Employee are not to use company laptop for personal work of any nature, be it personal emails, IMs, web browsing, etc.
Employee will report Loss or Theft of company laptop to IT or management immediately.
Employee will take all reasonable measures to ensure the physical and digital security of the laptop which includes:
– Locking the laptop in a secure location when not being used for company work.
– Changing the password as per company policy.
– Keeping Company provided Anti-virus, Firewall, or Encryption software functional.
In the event of termination, all company property, including Company Laptops, must be returned to employer.
Spell out depreciation policy of laptops.
Policy on repairs should be laid down.
Neither should employee access company wi fi or systems using personal laptops.
This thread is worth reading
https://www.citehr.com/73869-policy-...-download.html.
It will answer most queries.
From India, Pune
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