Please suggest the best measure in the following scenario:
In our factory, there are around 50 contractors who have to comply with different statutory provisions, including PF & ESI. We, as PE, ensure that contractors deposit PF and ESI within time; else, we pursue them on a regular basis until they comply. However, a few contractors remain as defaulters on the ground of not depositing PF and ESI for around 3-4 months, though the number is very low, around 5-6. We are holding all their pending bills until they update their status.
Recently, management is asking whether we can calculate the liability on account of PF & ESI and deduct the same from the vendors' pending bills and deposit it with the authorities. As far as I know, with the advent of online payment systems for PF & ESI and as these organizations have their own PF and ESI codes, along with individual user IDs and passwords, we, as PE, won't be able to deposit the PF and ESI contributions into their accounts, which was previously possible with the manual system.
Please guide.
Regards,
DG
From India, Delhi
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4In our factory, there are around 50 contractors who have to comply with different statutory provisions, including PF & ESI. We, as PE, ensure that contractors deposit PF and ESI within time; else, we pursue them on a regular basis until they comply. However, a few contractors remain as defaulters on the ground of not depositing PF and ESI for around 3-4 months, though the number is very low, around 5-6. We are holding all their pending bills until they update their status.
Recently, management is asking whether we can calculate the liability on account of PF & ESI and deduct the same from the vendors' pending bills and deposit it with the authorities. As far as I know, with the advent of online payment systems for PF & ESI and as these organizations have their own PF and ESI codes, along with individual user IDs and passwords, we, as PE, won't be able to deposit the PF and ESI contributions into their accounts, which was previously possible with the manual system.
Please guide.
Regards,
DG
From India, Delhi
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Dear Sir,
The Principal Employer can deposit the same in his own EPF & ESIC Code.
In regards to EPF, we have to issue separate EPF Numbers & Separate ECR can be uploaded on a monthly basis, but further in regards to late payment, Damages & Interest can be charged for the same.
The same case applies to ESIC as well. Supplementary Contribution in the respective month can be entered, but further in regards to late payment, Damages & Interest can be charged for the same.
Please refer to the Delhi High Court Judgment regarding the responsibility of the Principal Employer.
From India, Pune
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The Principal Employer can deposit the same in his own EPF & ESIC Code.
In regards to EPF, we have to issue separate EPF Numbers & Separate ECR can be uploaded on a monthly basis, but further in regards to late payment, Damages & Interest can be charged for the same.
The same case applies to ESIC as well. Supplementary Contribution in the respective month can be entered, but further in regards to late payment, Damages & Interest can be charged for the same.
Please refer to the Delhi High Court Judgment regarding the responsibility of the Principal Employer.
From India, Pune
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Sir,
You can seek the help of enforcing authorities under these acts. You may instruct them to deposit the contributions as per the act. If they fail to deposit, you can recover the same from their future payments. It is also better to remove those contractors immediately to avoid any kind of penalty or punishment by enforcing authorities for the principal employer.
From India, New Delhi
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You can seek the help of enforcing authorities under these acts. You may instruct them to deposit the contributions as per the act. If they fail to deposit, you can recover the same from their future payments. It is also better to remove those contractors immediately to avoid any kind of penalty or punishment by enforcing authorities for the principal employer.
From India, New Delhi
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Dear Sir,
It is advisable to collect PF and ESIC challans along with the ECR copy when they are submitting bills. For example, for the January bill, they need to attach the December challans, and for the February bill, they need to attach the January challans. I hope this will resolve your issue. Otherwise, please do not process their bills until they submit the required documents.
Best Regards,
Praveen B
From India, Bangalore
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It is advisable to collect PF and ESIC challans along with the ECR copy when they are submitting bills. For example, for the January bill, they need to attach the December challans, and for the February bill, they need to attach the January challans. I hope this will resolve your issue. Otherwise, please do not process their bills until they submit the required documents.
Best Regards,
Praveen B
From India, Bangalore
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Revised online process for issue of PF code from 1.12.2015.pdf