Dear Seniors,
Requesting your guidance on this: We have engaged some employees who were using old IPs (about which our previous HR wasn't aware). As a routine procedure, we have generated new IPs. However, due to having two numbers, they are facing issues obtaining Smart Cards and accessing benefits. The regional ESIC has advised us to continue using the old IP and transfer contributions from the new number to the old number with approval from the Regional Directors or Joint Directors. Could you please suggest how we can insert the old IP number under our employer code? What is the process for this?
Regards,
From India, Pune
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1Requesting your guidance on this: We have engaged some employees who were using old IPs (about which our previous HR wasn't aware). As a routine procedure, we have generated new IPs. However, due to having two numbers, they are facing issues obtaining Smart Cards and accessing benefits. The regional ESIC has advised us to continue using the old IP and transfer contributions from the new number to the old number with approval from the Regional Directors or Joint Directors. Could you please suggest how we can insert the old IP number under our employer code? What is the process for this?
Regards,
From India, Pune
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Hi,
The process is, first, you need to check if they are registered under ESIC before generating a new IP. If they are, ask for their IP number. Go to "Insert IP Details" and enter the IP number there. You will need to provide the joining date from your establishment, not the old one. This will retrieve the details of their family members who were previously registered. You can edit those details and print the temporary card.
If you mistakenly generated a new IP, transfer the contributions from the IP without a smart card to the IP with a smart card. You can transfer the contributions in either direction (from old IP to new IP or from new IP to old IP). This is important because if the contributions are transferred to the IP with the smart card, the individual can smoothly avail the benefits.
From India, Hyderabad
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The process is, first, you need to check if they are registered under ESIC before generating a new IP. If they are, ask for their IP number. Go to "Insert IP Details" and enter the IP number there. You will need to provide the joining date from your establishment, not the old one. This will retrieve the details of their family members who were previously registered. You can edit those details and print the temporary card.
If you mistakenly generated a new IP, transfer the contributions from the IP without a smart card to the IP with a smart card. You can transfer the contributions in either direction (from old IP to new IP or from new IP to old IP). This is important because if the contributions are transferred to the IP with the smart card, the individual can smoothly avail the benefits.
From India, Hyderabad
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Dear ssalape, No problem. Please draft a letter to the Regional Director/Joint Director to merge contributions and any other necessary changes. They will take the necessary steps, and don't forget to cc the ESI Branch Office.
Thank you.
From India, Coimbatore
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Thank you.
From India, Coimbatore
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It's better to surrender the new card to the ESIC regional office and request the employer to make necessary changes in their records. Send a request through the employer to make necessary changes in your IP number and contributions to the ESIC regional office.
Regards, Mrs. Bhise
From India, Pune
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Regards, Mrs. Bhise
From India, Pune
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Query Regarding ESI Number Transfer
Hello seniors, I have a query; kindly sort it out.
We have an employee who had an old ESI number and left the job. After some time, when he rejoined our organization, he did not inform our personnel executive about his old number. Due to a misunderstanding, we created another TIC for him. When he went to the ESI local office for a photo, the ESI personnel informed him that he could not avail another ESI smart card because he had already taken a photo with the previous ESI number. They advised him to contact HR promptly to cancel the new ESI number and provide a written statement for the transfer of his 5-month contribution from the new ESI number to the previous one. Additionally, he was asked to insert his previous number with effect from his new D.O.J.
I prepared all the paperwork for the transfer of contributions from the new ESI number to the previous one and submitted it to the ESI local office. I also paid the 50 rupees fee for issuing the smart card on the old ESI number of the employee.
In this regard, I have a question for you seniors: how can I check online if his new ESI number contributions have been transferred? I tried searching on the I.P. Portal for employee contribution history, but after 4 months, it is not showing on the I.P. Portal. I also contacted the ESI local office personnel, who confirmed that they had transferred his contributions to the old ESI number a few days ago. However, when I checked the I.P. Portal employee contribution history, there was no record of it.
Could you suggest if there is an option on the online site where I can verify if the ESI personnel have transferred his contributions or not?
I would be grateful to you.
Thanks
From India, Chandigarh
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Hello seniors, I have a query; kindly sort it out.
We have an employee who had an old ESI number and left the job. After some time, when he rejoined our organization, he did not inform our personnel executive about his old number. Due to a misunderstanding, we created another TIC for him. When he went to the ESI local office for a photo, the ESI personnel informed him that he could not avail another ESI smart card because he had already taken a photo with the previous ESI number. They advised him to contact HR promptly to cancel the new ESI number and provide a written statement for the transfer of his 5-month contribution from the new ESI number to the previous one. Additionally, he was asked to insert his previous number with effect from his new D.O.J.
I prepared all the paperwork for the transfer of contributions from the new ESI number to the previous one and submitted it to the ESI local office. I also paid the 50 rupees fee for issuing the smart card on the old ESI number of the employee.
In this regard, I have a question for you seniors: how can I check online if his new ESI number contributions have been transferred? I tried searching on the I.P. Portal for employee contribution history, but after 4 months, it is not showing on the I.P. Portal. I also contacted the ESI local office personnel, who confirmed that they had transferred his contributions to the old ESI number a few days ago. However, when I checked the I.P. Portal employee contribution history, there was no record of it.
Could you suggest if there is an option on the online site where I can verify if the ESI personnel have transferred his contributions or not?
I would be grateful to you.
Thanks
From India, Chandigarh
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Please check your portal and IP Portal to see whether the contribution has been added to your IP account. If not, please contact the regional office.
Before obtaining the insurance number from the portal, ask your employee if the ESIC number is available or not. It may be in written format, which will be beneficial for you in the future.
From India, Coimbatore
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Before obtaining the insurance number from the portal, ask your employee if the ESIC number is available or not. It may be in written format, which will be beneficial for you in the future.
From India, Coimbatore
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Dear Vikas Khatter,
Please check your portal and IP Portal to see if the contributions have been added to your IP account. If not, please contact the regional office. Before obtaining the insurance number from the portal, ask your employee if the ESIC Number is available or not. It is advisable to have it in written format for future reference.
Issue with IP Number Transfer
The IP number is available online, but the period during which I transferred the contributions from the new ESI number to the old ESI number is not showing on the IP portal. Nevertheless, the IP is functional and I can provide an example:
Employee name: Suresh Yadav
He re-joined our organization on 01/04/2013. After four months, when he visited the ESI local office for a photo, they informed him that his photo was already associated with his previous ESI number, but he had not collected the smart card for the old ESI number. He then informed me, HR.
Upon contacting ESI personnel, I was advised to cancel his new ESI number and resume the old ESI number effective from his re-joining date. Additionally, I was instructed to provide a written statement specifying the contributions to be transferred and the corresponding period. They also mentioned a fee of 50 rupees for issuing the smart card for the old ESI number.
I canceled his new ESI number on 30/09/2013 and reactivated his old number from 01/04/2013. I drafted a letterhead statement detailing the transfer of Suresh Yadav's contributions from the new ESI number to the old ESI number for the period from 01/04/2013 to 30/09/2013.
After some time, upon checking with ESI personnel, I was informed that the contributions had been successfully transferred. However, even after 20 days, when I check the IP portal, the transfer amount is not displayed when I search in the 2013-14, April-September option.
As of today, the employee has not yet received his smart card. Please advise if there is a way to check online and if there are alternative methods to verify if the contributions have been transferred and the expected time frame for receiving the smart card.
Thank you.
From India, Chandigarh
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Please check your portal and IP Portal to see if the contributions have been added to your IP account. If not, please contact the regional office. Before obtaining the insurance number from the portal, ask your employee if the ESIC Number is available or not. It is advisable to have it in written format for future reference.
Issue with IP Number Transfer
The IP number is available online, but the period during which I transferred the contributions from the new ESI number to the old ESI number is not showing on the IP portal. Nevertheless, the IP is functional and I can provide an example:
Employee name: Suresh Yadav
He re-joined our organization on 01/04/2013. After four months, when he visited the ESI local office for a photo, they informed him that his photo was already associated with his previous ESI number, but he had not collected the smart card for the old ESI number. He then informed me, HR.
Upon contacting ESI personnel, I was advised to cancel his new ESI number and resume the old ESI number effective from his re-joining date. Additionally, I was instructed to provide a written statement specifying the contributions to be transferred and the corresponding period. They also mentioned a fee of 50 rupees for issuing the smart card for the old ESI number.
I canceled his new ESI number on 30/09/2013 and reactivated his old number from 01/04/2013. I drafted a letterhead statement detailing the transfer of Suresh Yadav's contributions from the new ESI number to the old ESI number for the period from 01/04/2013 to 30/09/2013.
After some time, upon checking with ESI personnel, I was informed that the contributions had been successfully transferred. However, even after 20 days, when I check the IP portal, the transfer amount is not displayed when I search in the 2013-14, April-September option.
As of today, the employee has not yet received his smart card. Please advise if there is a way to check online and if there are alternative methods to verify if the contributions have been transferred and the expected time frame for receiving the smart card.
Thank you.
From India, Chandigarh
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ESI Smart Card.pdf
Rules for Smart Card.xls
Esic Benefits.docx