Hi Everybody,
I need help in creating a format for non-acceptance of a resignation letter. One of the employees in our organization resigned a few days ago. As an HR professional, I had a discussion with her, and due to her emotional stress, I was able to persuade her to reconsider her decision to resign. Now, I require confirmation from her that she will not resign in the future.
Could you please provide me with a suitable format for this situation? I eagerly await your responses.
Regards,
Kirti
From India, Delhi
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3I need help in creating a format for non-acceptance of a resignation letter. One of the employees in our organization resigned a few days ago. As an HR professional, I had a discussion with her, and due to her emotional stress, I was able to persuade her to reconsider her decision to resign. Now, I require confirmation from her that she will not resign in the future.
Could you please provide me with a suitable format for this situation? I eagerly await your responses.
Regards,
Kirti
From India, Delhi
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Dear Kirti,
The format could be as below:
Date: -
From: -
Ms _______ (name of employee)
Employee No. ______
To,
Mr _________ (name of your GM/VP/Director etc)
______ (designation of that person)
Dear Sir,
1. On ______ (date), I had submitted my resignation to Ms. Kirti Chawla of the HR Department. Later, Kirti called me for the discussion. We had a discussion on my resignation on _____ (date).
2. After this discussion, I have decided to withdraw my resignation letter dated _____. I wish to continue my services at ______ (name of your company).
3. I have been rendering my services to the best of my capacities since I joined ______ (name of your company). I will continue to do so even in the future. Every job has certain inherent intricacies, and my job is no exception. Hereafter, I will try to overcome them and contribute to the company's goals for at least the next _____ months/years.
Warm regards,
__________ (signature of the employee)
Final note: - Business writing is an art. You need to master it. However, this mastery would come only by taking formal training and then practicing. I conduct a training program on Business Writing and E-mail Etiquette. It would be my pleasure to conduct this training for the staff of your company.
Thanks,
Dinesh V Divekar
Beware of false knowledge; it is more dangerous than ignorance.
From India, Bangalore
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The format could be as below:
Date: -
From: -
Ms _______ (name of employee)
Employee No. ______
To,
Mr _________ (name of your GM/VP/Director etc)
______ (designation of that person)
Withdrawal of Letter of Resignation
Dear Sir,
1. On ______ (date), I had submitted my resignation to Ms. Kirti Chawla of the HR Department. Later, Kirti called me for the discussion. We had a discussion on my resignation on _____ (date).
2. After this discussion, I have decided to withdraw my resignation letter dated _____. I wish to continue my services at ______ (name of your company).
3. I have been rendering my services to the best of my capacities since I joined ______ (name of your company). I will continue to do so even in the future. Every job has certain inherent intricacies, and my job is no exception. Hereafter, I will try to overcome them and contribute to the company's goals for at least the next _____ months/years.
Warm regards,
__________ (signature of the employee)
Final note: - Business writing is an art. You need to master it. However, this mastery would come only by taking formal training and then practicing. I conduct a training program on Business Writing and E-mail Etiquette. It would be my pleasure to conduct this training for the staff of your company.
Thanks,
Dinesh V Divekar
Beware of false knowledge; it is more dangerous than ignorance.
From India, Bangalore
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Dear Kirti,
Often, Mr. Dinesh has responded to such requests. He is an active member and has contributed extremely in this forum. It is very saddening to know that very few have taken the time to thank him for his efforts. Indeed, humans can be very selfish.
I have a query for you. You wrote, "Now I want to have proof from her side that she will not resign in the future." Do you mean that employees must continue serving your organization until their retirement age? What kind of statement is this, and who has authorized the organization to hold their employees against their will?
With profound regards
From India, Chennai
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Often, Mr. Dinesh has responded to such requests. He is an active member and has contributed extremely in this forum. It is very saddening to know that very few have taken the time to thank him for his efforts. Indeed, humans can be very selfish.
I have a query for you. You wrote, "Now I want to have proof from her side that she will not resign in the future." Do you mean that employees must continue serving your organization until their retirement age? What kind of statement is this, and who has authorized the organization to hold their employees against their will?
With profound regards
From India, Chennai
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Dear Mr. Abdul,
First of all, thank you for responding. I have been in contact with Mr. Dinesh right after receiving the response to my question from him and have been following his posts continuously as well. He is very senior and experienced compared to me, so I respect him a lot. Therefore, if one does not have complete information, one should avoid commenting, especially using words like "selfish" or "mean" on forums meant for sharing knowledge rather than for abuse or anything else.
To answer your second question, my role is to retain employees for my organization, which is what an HR should do. I resolved the issues she was facing, and she agreed to stay for a longer period. I need this email to show the management that she is willing to stay for an extended period, that's all. I don't think it's wrong to retain employees for a long time by providing them with satisfactory conditions.
Thanks! Kirti
From India, Delhi
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First of all, thank you for responding. I have been in contact with Mr. Dinesh right after receiving the response to my question from him and have been following his posts continuously as well. He is very senior and experienced compared to me, so I respect him a lot. Therefore, if one does not have complete information, one should avoid commenting, especially using words like "selfish" or "mean" on forums meant for sharing knowledge rather than for abuse or anything else.
To answer your second question, my role is to retain employees for my organization, which is what an HR should do. I resolved the issues she was facing, and she agreed to stay for a longer period. I need this email to show the management that she is willing to stay for an extended period, that's all. I don't think it's wrong to retain employees for a long time by providing them with satisfactory conditions.
Thanks! Kirti
From India, Delhi
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Resignation acceptance format.doc
Format Meanings.txt