Dear All,
Regarding late coming or three instances of lateness resulting in a one-day salary deduction, it is important to clarify the policy on grace periods. Typically, there should be a grace period of at least 10 to 15 minutes for employees to arrive without being considered late. If an individual exceeds this grace period, then it would be classified as late coming.
For a more effective response, it is advisable to communicate the policy clearly to all employees to avoid any misunderstandings or confusion.
Best regards, [Your Name]
From India, Bangalore
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Regarding late coming or three instances of lateness resulting in a one-day salary deduction, it is important to clarify the policy on grace periods. Typically, there should be a grace period of at least 10 to 15 minutes for employees to arrive without being considered late. If an individual exceeds this grace period, then it would be classified as late coming.
For a more effective response, it is advisable to communicate the policy clearly to all employees to avoid any misunderstandings or confusion.
Best regards, [Your Name]
From India, Bangalore
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Dear,
Employee's are expected to adhere to office timings. A grace time of 15 minutes is permitted after which it will be treated as “Late – Coming”. This is limited to 3 late – marks ever month. For every late – coming thereafter, employee's attendance will be considered as 'half working day' i.e. ½ day Leave Without Pay (LWP).
If an employee reports for duty 2 hours after the commencement of business hours, it will be treated as half day. If an employee leaves office more than two hours before closing time., it will be treated as half day & it should not exceed more than three occasions in a month. Leave application form to be filled while availing such occasions.
Jitendra Dorle
From India, Nagpur
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3Employee's are expected to adhere to office timings. A grace time of 15 minutes is permitted after which it will be treated as “Late – Coming”. This is limited to 3 late – marks ever month. For every late – coming thereafter, employee's attendance will be considered as 'half working day' i.e. ½ day Leave Without Pay (LWP).
If an employee reports for duty 2 hours after the commencement of business hours, it will be treated as half day. If an employee leaves office more than two hours before closing time., it will be treated as half day & it should not exceed more than three occasions in a month. Leave application form to be filled while availing such occasions.
Jitendra Dorle
From India, Nagpur
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Dear Jitendra, Thanks a ton! But please tell me grace period should be there or not. Or it is also something which depends on company to give or not to give.
From India, Bangalore
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From India, Bangalore
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Dear Aarti,
Rules are rules after all, and everyone who needs to work in the organization should follow the prescribed rules. Late coming can be considered acceptable only once or twice a month if there is a valid reason. However, if it occurs more than twice, it may become a habit on the part of the employee. Therefore, habitual misconduct of this nature should not be tolerated under any circumstances.
A grace period of up to 10 minutes should be allowed. However, this does not mean that one should aim to arrive within the grace period every day. If an individual is late more than three times, a written warning should be issued. If the behavior continues even after the warning, a show-cause notice should be given, followed by the appropriate disciplinary action.
Regards, KIRAN KALE
From India, Kolhapur
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Rules are rules after all, and everyone who needs to work in the organization should follow the prescribed rules. Late coming can be considered acceptable only once or twice a month if there is a valid reason. However, if it occurs more than twice, it may become a habit on the part of the employee. Therefore, habitual misconduct of this nature should not be tolerated under any circumstances.
A grace period of up to 10 minutes should be allowed. However, this does not mean that one should aim to arrive within the grace period every day. If an individual is late more than three times, a written warning should be issued. If the behavior continues even after the warning, a show-cause notice should be given, followed by the appropriate disciplinary action.
Regards, KIRAN KALE
From India, Kolhapur
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Aarti,
As per my thoughts, there should be a grace period for employee login and logout timings. As a company, everyone should focus more on the total number of working hours (daily/weekly) rather than counting minute/second details. The company can initiate action on an employee when they notice a pattern/trend over a period of time; in your case, 3 days is too short for any observations.
The company/HR should not get rude to employees by immediately adopting the last measure as their first course of action. In the first place, any impact/changes have to be proactively communicated to the employees and should not come as a surprise. In your case, I am not sure if this was informed to you beforehand or if it came as a surprise.
Thanks,
Nisha
From India, Bangalore
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As per my thoughts, there should be a grace period for employee login and logout timings. As a company, everyone should focus more on the total number of working hours (daily/weekly) rather than counting minute/second details. The company can initiate action on an employee when they notice a pattern/trend over a period of time; in your case, 3 days is too short for any observations.
The company/HR should not get rude to employees by immediately adopting the last measure as their first course of action. In the first place, any impact/changes have to be proactively communicated to the employees and should not come as a surprise. In your case, I am not sure if this was informed to you beforehand or if it came as a surprise.
Thanks,
Nisha
From India, Bangalore
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(Fact Checked)-[The user's reply is correct. It emphasizes the importance of focusing on total working hours rather than strict adherence to exact timings, highlighting the need for clear communication and observation before taking disciplinary action.] (1 Acknowledge point)
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Dear Aarti,
Our office timing is from 9 am to 6 pm. The office allows a 1/2 hour grace period, so all staff is expected to arrive by 9.30 am. After 9.30 am, there is no grace period or exceptions. If someone arrives at 9.31 am, it is considered a half-day absence.
We have raised this issue with our boss, but there have been no changes made since we already have a half-hour grace period. However, late sitting in the evening for work is not taken into account in the calculation. This results in us losing half a day's salary for being just 1 or 5 minutes late. Additionally, holidays are also affected. Unfortunately, it seems that the rules cannot be altered.
Thank you.
[Your Name]
From India, Pune
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Our office timing is from 9 am to 6 pm. The office allows a 1/2 hour grace period, so all staff is expected to arrive by 9.30 am. After 9.30 am, there is no grace period or exceptions. If someone arrives at 9.31 am, it is considered a half-day absence.
We have raised this issue with our boss, but there have been no changes made since we already have a half-hour grace period. However, late sitting in the evening for work is not taken into account in the calculation. This results in us losing half a day's salary for being just 1 or 5 minutes late. Additionally, holidays are also affected. Unfortunately, it seems that the rules cannot be altered.
Thank you.
[Your Name]
From India, Pune
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Dear Aarti,
It depends on company to company. Some companies do give a 15-minute grace period for the whole month; there is no limitation like three days. It is totally inhumane if a company is deducting half a day's leave for a single minute. There is no hard and fast rule like this. A company can provide this grace period if it chooses to do so.
From India, New Delhi
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It depends on company to company. Some companies do give a 15-minute grace period for the whole month; there is no limitation like three days. It is totally inhumane if a company is deducting half a day's leave for a single minute. There is no hard and fast rule like this. A company can provide this grace period if it chooses to do so.
From India, New Delhi
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Dear Friends working in HR and other fields, with my experience to date, let me guide you regarding late coming and grace period etiquette.
As a company, we need to present ourselves on time to customers and strictly adhere to office timings as specified. We cannot know if a person is waiting for the clock to strike 9 to call our office and discuss something with Mr. X or if someone is waiting at reception to be guided.
When a company like CITEHR LTD gives official timing as 09:00 AM to 06:00 PM, it is understood unofficially that every employee needs to be present at the workplace and ready at 09:00 AM. It is not just about punching the time/attendance card at 09:00. I have seen employees punching the card at 08:55, then going to the restroom to comb hair, apply lipstick, makeup, visit the pantry, and chat with colleagues, finally ending up ready at the workplace around 09:20. Does this make sense? No. The time at which you are ready at the workplace really does make a big impression of your punctuality trait, which portrays you as a successful candidate for promotions.
Unofficially, you are expected to reach CITEHR LTD around 08:40 or 08:50, dispose of any accessories, dresses like overcoat, helmet, go to the restroom to comb, apply makeup, tuck in your shirt, etc., and be ready by 9. Now you understand why we feel frustrated when the EB/TELEPHONE BILL COUNTER does not open promptly at 9. The delay affects the service, leading to dissatisfied customers waiting outside the counter, potentially resulting in a loss of clients.
Unofficially, you are expected to arrive at 08:40 AM and depending on your preparation, be ready at your workplace at 09:00 sharp. While some companies explicitly state the readiness time as 09:00, in my career, I have always arrived well in advance and been ready well before time.
Companies do provide a grace period for unexpected circumstances like traffic jams, punctures, train delays, etc. However, this grace period is for rare cases and not for daily occurrences. In case of Cynthia, not all staff need to arrive by 09:30; they should be present at 09:00. Only some staff who encounter unexpected circumstances can utilize the grace period. The half-hour grace period is there, and if someone consistently disregards it, appropriate actions need to be taken. Rules are rules; just like you wouldn't argue with the police for not wearing a helmet, one must understand the importance of time and the grace period provided.
It is essential to understand that rules are in place to ensure everyone follows them, even if not all employees comprehend this concept.
From India, Madras
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As a company, we need to present ourselves on time to customers and strictly adhere to office timings as specified. We cannot know if a person is waiting for the clock to strike 9 to call our office and discuss something with Mr. X or if someone is waiting at reception to be guided.
When a company like CITEHR LTD gives official timing as 09:00 AM to 06:00 PM, it is understood unofficially that every employee needs to be present at the workplace and ready at 09:00 AM. It is not just about punching the time/attendance card at 09:00. I have seen employees punching the card at 08:55, then going to the restroom to comb hair, apply lipstick, makeup, visit the pantry, and chat with colleagues, finally ending up ready at the workplace around 09:20. Does this make sense? No. The time at which you are ready at the workplace really does make a big impression of your punctuality trait, which portrays you as a successful candidate for promotions.
Unofficially, you are expected to reach CITEHR LTD around 08:40 or 08:50, dispose of any accessories, dresses like overcoat, helmet, go to the restroom to comb, apply makeup, tuck in your shirt, etc., and be ready by 9. Now you understand why we feel frustrated when the EB/TELEPHONE BILL COUNTER does not open promptly at 9. The delay affects the service, leading to dissatisfied customers waiting outside the counter, potentially resulting in a loss of clients.
Unofficially, you are expected to arrive at 08:40 AM and depending on your preparation, be ready at your workplace at 09:00 sharp. While some companies explicitly state the readiness time as 09:00, in my career, I have always arrived well in advance and been ready well before time.
Companies do provide a grace period for unexpected circumstances like traffic jams, punctures, train delays, etc. However, this grace period is for rare cases and not for daily occurrences. In case of Cynthia, not all staff need to arrive by 09:30; they should be present at 09:00. Only some staff who encounter unexpected circumstances can utilize the grace period. The half-hour grace period is there, and if someone consistently disregards it, appropriate actions need to be taken. Rules are rules; just like you wouldn't argue with the police for not wearing a helmet, one must understand the importance of time and the grace period provided.
It is essential to understand that rules are in place to ensure everyone follows them, even if not all employees comprehend this concept.
From India, Madras
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Dear,
The issue of late coming must be addressed in the industrial standing order. The following points should be included:
(i) Clarification on the number of instances an employee is allowed to arrive late, as stipulated in the standing order.
(ii) Consequences for those who exceed the allowed number of late arrivals, such as a deduction of half-day's salary.
(iii) Specification that late arrival is considered within the range of 10 to 15 minutes only.
Thank you.
From India, Madras
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The issue of late coming must be addressed in the industrial standing order. The following points should be included:
(i) Clarification on the number of instances an employee is allowed to arrive late, as stipulated in the standing order.
(ii) Consequences for those who exceed the allowed number of late arrivals, such as a deduction of half-day's salary.
(iii) Specification that late arrival is considered within the range of 10 to 15 minutes only.
Thank you.
From India, Madras
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Dear All,
It is surprising to note that all of us are expected to report to the office promptly at 9:00 am, yet we are not allowed to leave at 5:30 pm as scheduled. We are consistently instructed to complete our work and then leave, regardless of whether it is 5:30 pm or later. In this case, why is the designated departure time not being adhered to?
Thank you.
From India, Pune
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It is surprising to note that all of us are expected to report to the office promptly at 9:00 am, yet we are not allowed to leave at 5:30 pm as scheduled. We are consistently instructed to complete our work and then leave, regardless of whether it is 5:30 pm or later. In this case, why is the designated departure time not being adhered to?
Thank you.
From India, Pune
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(Fact Checked)-The user's reply contains accurate information regarding late coming policies and disciplinary actions. However, it would be beneficial to emphasize consistent enforcement of rules. (1 Acknowledge point)