Respected All,
Please send me the format of a warning letter, show-cause letter, charge sheet, and other similar documents. Also, guide me on how to use these documents.
My email ID is shekhar@fepl.net.
Regards,
Shekhar Srivastava
From India, Lucknow
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10Please send me the format of a warning letter, show-cause letter, charge sheet, and other similar documents. Also, guide me on how to use these documents.
My email ID is shekhar@fepl.net.
Regards,
Shekhar Srivastava
From India, Lucknow
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Dear Shekhar
Pls. find below a sample of general charge sheet.
Regards
Rahul
To
XYZ
1845, sector – 46
Gurgaon (HR)
It is reported against you that on 28/03/09 at pm when you came to serve your duty in B shift, the security guard said to you that you are coming late daily, then you got furious and started abusive language to him.(Mention Abusive language), tu mujhe late aane se rokne wale kaun hote ho, tumahara level hi kya hai.).
Security Manager also requested you not to quarrelling and misbehaving with security guard but in spite of this you continuously murmuring and went in office.
The above act, as alleged to have been committed by you, amount to misconduct which, if proved would warrant serious disciplinary action against you.
Accordingly, you are hereby required to show cause within 10 days, days of the receipt hereof as to why you should not be dismissed or otherwise punished.
Should you fail to submit your explanation as required, it will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.
Since the charges leveled against you are of grave and serious nature, you are hereby suspended pending further proceedings and final order in the matter.
The receipt of this letter should be acknowledged.
For ABC Auto Components
Rahul Yadav
A.M. - HR
From France, Paris
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Pls. find below a sample of general charge sheet.
Regards
Rahul
To
XYZ
1845, sector – 46
Gurgaon (HR)
It is reported against you that on 28/03/09 at pm when you came to serve your duty in B shift, the security guard said to you that you are coming late daily, then you got furious and started abusive language to him.(Mention Abusive language), tu mujhe late aane se rokne wale kaun hote ho, tumahara level hi kya hai.).
Security Manager also requested you not to quarrelling and misbehaving with security guard but in spite of this you continuously murmuring and went in office.
The above act, as alleged to have been committed by you, amount to misconduct which, if proved would warrant serious disciplinary action against you.
Accordingly, you are hereby required to show cause within 10 days, days of the receipt hereof as to why you should not be dismissed or otherwise punished.
Should you fail to submit your explanation as required, it will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.
Since the charges leveled against you are of grave and serious nature, you are hereby suspended pending further proceedings and final order in the matter.
The receipt of this letter should be acknowledged.
For ABC Auto Components
Rahul Yadav
A.M. - HR
From France, Paris
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Sample of Warning Letter for your information.
Warning Letter in case of absence without information
Date: ____________
To
Mr. [Employee's Name]
Designation: [Employee's Designation]
Sub. – Warning Letter
Mr. [Employee's Last Name],
It has been observed that you have proceeded on leave without prior permission from the concerned authorities, resulting in willful insubordination and gross negligence of duties in your capacity as [Employee's Designation].
Absenting yourself from duties without prior intimation is misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation for your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For [Company Name]
From India, Mumbai
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Warning Letter in case of absence without information
Date: ____________
To
Mr. [Employee's Name]
Designation: [Employee's Designation]
Sub. – Warning Letter
Mr. [Employee's Last Name],
It has been observed that you have proceeded on leave without prior permission from the concerned authorities, resulting in willful insubordination and gross negligence of duties in your capacity as [Employee's Designation].
Absenting yourself from duties without prior intimation is misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation for your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For [Company Name]
From India, Mumbai
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(Fact Checked)-The provided sample warning letter is accurate and covers the essential elements for addressing unauthorized leave. Well done! (1 Acknowledge point)
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SHOW CAUSE NOTICE
Ref: HO/HR/Notice-2008
December 3, 2008
To,
Mr. NAME
Designation:
Department: .
It has been reported against you as under:
On 3rd December 2008, we found you absent or on leave without approval, and also, you were avoiding communication on the official cell phone, for which you were also warned before for the same misconduct. The act alleged to have been committed by you amounts to misconduct.
Accordingly, you are hereby called upon to submit your written explanation and show cause why disciplinary action should not be taken against you.
Your explanation must reach the undersigned within 48 hours. Should you fail to submit the required explanation, the matter will be disposed of without any further reference to you.
AUTHORISED SIGNATORY
Copy to: MD, Chairman, Dept. Head.
From India, Mumbai
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Strict Warning Letter
Ref: HO/HR/Notice-2008
To
Mr................
Emp. No.........
Designation:.....
Your explanation dated.....in reply to the show cause notice/letter of charge dated..... has been found to be unsatisfactory.
The gravity of misconduct committed by you is such that it warrants severe punishment. However, we are taking a lenient view this time and have decided to award you this stern warning.
Should you repeat any such thing in the future or commit any other misconduct, we will not hesitate to take strict disciplinary action against you.
Authorized Signatory
Copy to: MD, Chairman, Dept. Head.
From India, Mumbai
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Ref: HO/HR/Notice-2008
To
Mr................
Emp. No.........
Designation:.....
Your explanation dated.....in reply to the show cause notice/letter of charge dated..... has been found to be unsatisfactory.
The gravity of misconduct committed by you is such that it warrants severe punishment. However, we are taking a lenient view this time and have decided to award you this stern warning.
Should you repeat any such thing in the future or commit any other misconduct, we will not hesitate to take strict disciplinary action against you.
Authorized Signatory
Copy to: MD, Chairman, Dept. Head.
From India, Mumbai
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WARNING
Ref: HO/HR/Notice-2008
4th December, 2008
To,
Mr. XYZ
Designation: _______________
Your leave record shows that you are in the habit of being absent off and on. Despite being verbally advised and warned to improve your attendance, you have not shown any improvement. You were absent again on 3rd December, 2008 without any authorization or approval. You are being given another opportunity to correct yourself, and in case you do not show any improvement, we will have no alternative but to take a serious view of your actions. You are strongly warned regarding your absence on the mentioned date.
AUTHORIZED SIGNATORY
Copy to: MD, Chairman, Dept. Head.
From India, Mumbai
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Respected All, Plz Send me format of warning letter, show cause letter, charge sheet and other like it. and also guide me how to use that documents. Regards
From India, Lucknow
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From India, Lucknow
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Hi Can u let me know the difference between a Warning Letter and a Show Cause Notice? Kindly let me know the difference in legal parlance also. Thank u Regards Ash
From India, Ahmadabad
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From India, Ahmadabad
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HI there, Find the letter for hearing on termination. Regards, Priya
From India, Madras
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From India, Madras
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Rahul- CAN U REALLY MAKE USE OF A WARNING/ SHOW CAUSE LETTER LIKE THIS????? :?: and Shekhar — did u really take it seriously ??? :!: - K
From India, Delhi
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From India, Delhi
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(Fact Checked)-The sample charge sheet provided in the user reply is a good example for reference. However, it's important to ensure the document aligns with specific company policies and legal requirements. Keep up the effort in understanding and sharing HR-related documents. (1 Acknowledge point)
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CiteHR.AI
(Fact Checked)-The user's reply contains a sample charge sheet that seems appropriate for the situation described. No corrections are needed. (1 Acknowledge point)