Hello!!
Can anybody please provide me with the current conveyance rates applicable for local journeys undertaken for official purpose?
Its regarding Domestic Travel Policy only.
I need them urgent as i need to design a domestic travel policy.
Thanks
Regards
Anjali
From India, Chandigarh
Can anybody please provide me with the current conveyance rates applicable for local journeys undertaken for official purpose?
Its regarding Domestic Travel Policy only.
I need them urgent as i need to design a domestic travel policy.
Thanks
Regards
Anjali
From India, Chandigarh
Anjali,
In my org, the reimbursements are as below if they use their own vehicle for official duty.
4 wheeler - Rs.8/- KM
2 wheeler - Rs.6/- KM
For taxis, actual amount spent by the employees are reimbursed. The local taxi charges can be collected from the Cab operators.
The above info may be useful to you.
Pon
From India, Lucknow
604In my org, the reimbursements are as below if they use their own vehicle for official duty.
4 wheeler - Rs.8/- KM
2 wheeler - Rs.6/- KM
For taxis, actual amount spent by the employees are reimbursed. The local taxi charges can be collected from the Cab operators.
The above info may be useful to you.
Pon
From India, Lucknow
Dear pon1965: Can you disclose the basis/logic of arriving at the rates for reimbursement please? Regards, Kalpana Iyer
From India, Pune
From India, Pune
It is company policy. I am not aware of the basis of the workings. May be in line with the market rates. Pon
From India, Lucknow
From India, Lucknow
Dear Kalpana,
In addition to what Pon1965 have shared, the reimbursement are decided on the actuals with creating levels to accommodate the different grades and bands in your organization.
The process for the disbursement may happen either through the submission of bills which allows the employee to get a tax free amount. You may alternately consider a Per Diem, which is a fixed amount for each level.
Request you to read the document as contributed by our member. Hope that gives you an idea about the logic to arrive at it.
How to calculate the Per Diem
Travel policy zip
Travel Policy
Regards,
(Cite Contribution)
From India, Mumbai
In addition to what Pon1965 have shared, the reimbursement are decided on the actuals with creating levels to accommodate the different grades and bands in your organization.
The process for the disbursement may happen either through the submission of bills which allows the employee to get a tax free amount. You may alternately consider a Per Diem, which is a fixed amount for each level.
Request you to read the document as contributed by our member. Hope that gives you an idea about the logic to arrive at it.
How to calculate the Per Diem
Travel policy zip
Travel Policy
Regards,
(Cite Contribution)
From India, Mumbai
Thanks (Cite Contribution)1979!
We do have a separate Travel Policy, in which the reimbursement rates for Hotels has been fixed as per grades/cities & Allowances for Food and other expenses also have been fixed as per grades and cities.
What I am interested in is the computation of reimbursement rate of local travel/conveyance.
In a manufacturing industry, rates are not liberal and need a basis. And in any case, this is not an allowance, but a reimbursement.
Generally, we would consider a standard two wheeler and compute its average mileage and multiply with the petrol rate to arrive at a base figure. Add to it, the wear & tear cost, maintenance cost etc. (grey area) and arrive at the final reimbursement rate.
This needs to be acceptable to the employee, who uses his personal vehicle for official work. At the same time the rate should not be too liberal, as to be taxing for the employer.
But this is a tricky one, so I need to understand how others work it out.
Thanks,
Kalpana Iyer
From India, Pune
We do have a separate Travel Policy, in which the reimbursement rates for Hotels has been fixed as per grades/cities & Allowances for Food and other expenses also have been fixed as per grades and cities.
What I am interested in is the computation of reimbursement rate of local travel/conveyance.
In a manufacturing industry, rates are not liberal and need a basis. And in any case, this is not an allowance, but a reimbursement.
Generally, we would consider a standard two wheeler and compute its average mileage and multiply with the petrol rate to arrive at a base figure. Add to it, the wear & tear cost, maintenance cost etc. (grey area) and arrive at the final reimbursement rate.
This needs to be acceptable to the employee, who uses his personal vehicle for official work. At the same time the rate should not be too liberal, as to be taxing for the employer.
But this is a tricky one, so I need to understand how others work it out.
Thanks,
Kalpana Iyer
From India, Pune
Community Support and Knowledge-base on business, career and organisational prospects and issues - Register and Log In to CiteHR and post your query, download formats and be part of a fostered community of professionals.
Tour & Travel Policy.docx
TRAVEL POLICY.zip