Today we see many offers for secretary. But have we equip ourselves for the job? People take up the secretary job thinking it is an easy job free from more responsibility. But this job as secretary has wider choice and advancement provided every secretary equip themselves for it. It is just like a barber need scissor, comb, blade and soap to do his job.
If you wish to be a secretary follow the following thumb rule to be successful:
1. Have proficiency in typing with a help of online typing tutor. This will enable you to type fast and without mistakes.
2. Language proficiency. All are not born with proficiency in English or in their specific language they wish to do their job. So for that reading a good news paper for the literature and almost reliable news is important.
3. Acquire a Dictionary and a Thesaurus. This will help you life long as for every word you read or hear find their real meaning and usage fit to the sentence you are about to type or present.
4. Be disciplined. Neatly dressed not lavishly. Be on time. Well groomed.
5. If you wear shoes it should be well polished. Even if dirt accumulates keep a shine with you at works and shine it before you enter your boss. Because you will be out of job if you enter your boss bare foot or in socks.
6. Keep you mouth shut but keep your ears and observation and concentration totally for the job. It will give the boss's thinking talk function.
7. Clear any doubts with your boss and do not imagine anything for yourself.
8. Acquire in formations for trains, flights domestic and international and make a date of its address, telephone numbers, fax, email etc.
9. Gather all visiting cards your boss gives alphabetically, and also make an Excel Date sheet for easy tracing by numbers and name to be quick in action.
10. Filing. Clear the days papers day to day and do not postpone it for another day.
11. Make proper use of your space and do not scatter things.
12. Keep consumables in stock to meet boss demand. Do not run for staple pin or rubber band after it is asked for.
13. Keep your smile always that will make you mind cool and functional.
14. Leave office work in office and do not carry it home. Like wise home work to office.
15. But always keep a list of "To do today" list for official and personal that enriches your memory power and do not forget things for office and home.
16. Always keep a writing pan and pen/pencil(with lead open) near your telephone at home and office to enable you to keep note of messages.
17. Explain the importance of above to others also and it is useful for life.
Good Luck.
From Saudi Arabia
10If you wish to be a secretary follow the following thumb rule to be successful:
1. Have proficiency in typing with a help of online typing tutor. This will enable you to type fast and without mistakes.
2. Language proficiency. All are not born with proficiency in English or in their specific language they wish to do their job. So for that reading a good news paper for the literature and almost reliable news is important.
3. Acquire a Dictionary and a Thesaurus. This will help you life long as for every word you read or hear find their real meaning and usage fit to the sentence you are about to type or present.
4. Be disciplined. Neatly dressed not lavishly. Be on time. Well groomed.
5. If you wear shoes it should be well polished. Even if dirt accumulates keep a shine with you at works and shine it before you enter your boss. Because you will be out of job if you enter your boss bare foot or in socks.
6. Keep you mouth shut but keep your ears and observation and concentration totally for the job. It will give the boss's thinking talk function.
7. Clear any doubts with your boss and do not imagine anything for yourself.
8. Acquire in formations for trains, flights domestic and international and make a date of its address, telephone numbers, fax, email etc.
9. Gather all visiting cards your boss gives alphabetically, and also make an Excel Date sheet for easy tracing by numbers and name to be quick in action.
10. Filing. Clear the days papers day to day and do not postpone it for another day.
11. Make proper use of your space and do not scatter things.
12. Keep consumables in stock to meet boss demand. Do not run for staple pin or rubber band after it is asked for.
13. Keep your smile always that will make you mind cool and functional.
14. Leave office work in office and do not carry it home. Like wise home work to office.
15. But always keep a list of "To do today" list for official and personal that enriches your memory power and do not forget things for office and home.
16. Always keep a writing pan and pen/pencil(with lead open) near your telephone at home and office to enable you to keep note of messages.
17. Explain the importance of above to others also and it is useful for life.
Good Luck.
From Saudi Arabia
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