I am from Telecom Industry.could you pls give some good suggestion regarding effective preperation of appointment letter where we can give a brief discription about the company.
From India, Madras
From India, Madras
Dear Deepa
Greetings!
Sample Appointment letter...
< Date >
To: < Employee Name >,
_____________________,
_____________________,
_____________________.
Dear < Employee Name >,
With reference to your application and subsequent interviews you have had with us, and further to letter of offer dated < Date > we are pleased to appoint you as < Designation > in our organization with effect from < Date >, subject to the following terms & conditions. This letter of appointment supersedes all other communications made to you prior to the date of issue of this appointment letter.
1. PLACE OF WORK
Your place of work will be ………………………….. However, you may be required to work anywhere in India or overseas, if the company so directs based on the exigencies of work. You would also provide your services for the company, its subsidiaries or associates, if, as and when required.
2. EMOLUMENTS
Your total compensation (Cost to the Company) will be Rs. < CTC > (Rupees < CTC > only) per annum. The breakup of emoluments is annexed herewith.
3. REPORTING
You would be reporting to the < Designation> and/or to whosoever the Company deems fit to be your supervisor.
4. PROBATION
You will be placed on probation for a period of six months from your date of joining. On the successful completion of your probation period, you will be confirmed in writing. Your probation period can be extended in case the management is not satisfied with your performance. The probation period will be assumed to have been extended until such time as you receive your confirmation in writing.
5. REVIEWS
Performance reviews will be done on a half yearly basis with the first one at the end of six months. Your increments are discretionary and will be subject to and on the basis of your effective performance and results during the period as also the performance and results of the Company. Generally salary reviews would be done once every year.
6. RESPONSIBILITIES
In view of your office you will be required to carry out your duties and responsibilities effectively, to achieve the desired results which may include working late hours.
7. LEAVE
Every employee is eligible for leaves as per the prevailing leave policy.
8. NO SIMULTANEOUS EMPLOYMENT
While employed with this company, you will not in any circumstances be permitted to work for any other firm or person, either whole time or part time, to own, or in any way be associated with any firm or person as advisor, director or partner, whether paid or not, for your services, without prior written permission of the company.
9. CONFIDENTIALITY OF INFORMATION
a) You will not, during the continuance of this appointment and thereafter, disclose, divulge or communicate to any interested or other persons, whatsoever, any information relating to the company’s technical know how, business practices or any other information of a confidential character.
b) The employee shall treat all information obtained by him/her during the course of his/her employment with the Company, either directly from the other employees of the Company, or during the course of his / her work with the Company, as strictly confidential.
c) Such information may include, without limitation, the Company’s finances, customers, clients, modes of operation, information relating to research, development, trade secrets, contact names, addresses, phone numbers, etc., but shall not include information known or available to the Employee prior to his / her employment with the Company and/ or readily available to persons of ordinary skills in the assigned areas of technical / business expertise.
10. DISCIPLINE
a) You will be governed by the company’s rules and regulations that may be promulgated from time to time.
b) You shall not refuse to take up any assignment that may be offered to you by the company.
c) You shall be expected to abide by the rules and regulations of the company, be courteous, honest and professional within the company or with its clients/customers, and maintain & represent the Company’s high standards of professional Services at all times, whether in the Company or at its client’s site(s).
d) You shall be responsible for all company properties and material that are in your possession, and all infrastructure like telephones, computers, projectors etc that have been provided to you to enable you in your work.
e) You shall not publicly criticize, defame or misrepresent the Company and shall not, knowingly, commit any such actions which may result in the Company’s image / business being adversely affected.
f) During the course of your employment with the Company, you will not solicit business of any nature, either directly or indirectly, for yourself, or for any other party, from the Company’s clients and / or customers.
11. POSTAL ADDRESS
You will keep the company informed of the postal address along with contact number for communication including the changes that may occur during your period of employment with the company.
12. WORKING HOURS
You shall be expected to work a minimum of 40 hours a week between 10 AM and 7 PM on weekdays. The working hours are subject to change, depending on the requirements of the Company.
13. OWNERSHIP OF INVENTIONS, IDEAS, ETC.
a) The company shall be the sole owner of all inventions, ideas, materials, systems, codes, etc. that may be devised / created by the Employee in the course of his / her employment with the Company.
b) The Employee shall have no claim of any nature whatsoever and undertakes not to utilize, part with or divulge such information to any third party, even after he / she has ceased to be an employee of the company.
c) The above terms and conditions shall be binding upon both the parties hereto during the entire course of employment of the Employee with the Company.
d) Apart from the above terms and conditions, you shall be bound by, and shall adhere to such other rules and regulations as may be in force, from time to time, in the Company.
14. AUTHENTICITY OF INFORMATION
This appointment is made on the basis of information provided by you in the application and also at the time of interview. Original copies of your certificates, testimonials and previous employment records should be submitted along with the photocopies for verification. If any declarations given by you to the Company prove to be false or if you are found to have willfully suppressed any material information, you will be liable to be removed from service without any notice.
15. TERMINATION
a) This contract of employment is terminable by either party by giving a 15 days notice during probationary period and a 30 days notice on/after confirmation or on payment of salary in lieu of the notice period. Either party is not bound to give any reason thereof. The Company reserves the right to recover salary in lieu of any un-served notice period. Further, the Company may at its discretion relieve you from such date as it may deem fit even before the expiry of the notice period and is not bound to give any reason thereof.
b) In the event of any misconduct or breach of terms of employment on the part of the employee during probation or on/after confirmation the Company reserves the right to terminate this contract immediately without any notice.
c) If any Privilege leave is due to the employee, salary in lieu of such leave will be paid, subject to the limits laid down in this respect.
d) On termination of this contract, you will immediately give up to the Company before you are relieved, all correspondence, specifications, formulae, books, documents, cost data, market data, literature, drawings, effects or records, etc. belonging to the Company or relating to its business and shall not make or retain any copies of these items.
The above terms and conditions are subject to changes from time to time and the same would be communicated to you in writing. Please sign the copy of this letter, as a token of acceptance of your appointment on the terms and conditions mentioned above.
We welcome you aboard and wish you a pleasant, fruitful and mutually beneficial association with the Company.
Warm Regards,
For XYZ P. Ltd.,
Managing Director
I agree to abide by the terms and conditions mentioned in the letter of appointment
Name : Date :
Signature : Place
Rgds,
John N
From India, Madras
58Greetings!
Sample Appointment letter...
< Date >
To: < Employee Name >,
_____________________,
_____________________,
_____________________.
Dear < Employee Name >,
With reference to your application and subsequent interviews you have had with us, and further to letter of offer dated < Date > we are pleased to appoint you as < Designation > in our organization with effect from < Date >, subject to the following terms & conditions. This letter of appointment supersedes all other communications made to you prior to the date of issue of this appointment letter.
1. PLACE OF WORK
Your place of work will be ………………………….. However, you may be required to work anywhere in India or overseas, if the company so directs based on the exigencies of work. You would also provide your services for the company, its subsidiaries or associates, if, as and when required.
2. EMOLUMENTS
Your total compensation (Cost to the Company) will be Rs. < CTC > (Rupees < CTC > only) per annum. The breakup of emoluments is annexed herewith.
3. REPORTING
You would be reporting to the < Designation> and/or to whosoever the Company deems fit to be your supervisor.
4. PROBATION
You will be placed on probation for a period of six months from your date of joining. On the successful completion of your probation period, you will be confirmed in writing. Your probation period can be extended in case the management is not satisfied with your performance. The probation period will be assumed to have been extended until such time as you receive your confirmation in writing.
5. REVIEWS
Performance reviews will be done on a half yearly basis with the first one at the end of six months. Your increments are discretionary and will be subject to and on the basis of your effective performance and results during the period as also the performance and results of the Company. Generally salary reviews would be done once every year.
6. RESPONSIBILITIES
In view of your office you will be required to carry out your duties and responsibilities effectively, to achieve the desired results which may include working late hours.
7. LEAVE
Every employee is eligible for leaves as per the prevailing leave policy.
8. NO SIMULTANEOUS EMPLOYMENT
While employed with this company, you will not in any circumstances be permitted to work for any other firm or person, either whole time or part time, to own, or in any way be associated with any firm or person as advisor, director or partner, whether paid or not, for your services, without prior written permission of the company.
9. CONFIDENTIALITY OF INFORMATION
a) You will not, during the continuance of this appointment and thereafter, disclose, divulge or communicate to any interested or other persons, whatsoever, any information relating to the company’s technical know how, business practices or any other information of a confidential character.
b) The employee shall treat all information obtained by him/her during the course of his/her employment with the Company, either directly from the other employees of the Company, or during the course of his / her work with the Company, as strictly confidential.
c) Such information may include, without limitation, the Company’s finances, customers, clients, modes of operation, information relating to research, development, trade secrets, contact names, addresses, phone numbers, etc., but shall not include information known or available to the Employee prior to his / her employment with the Company and/ or readily available to persons of ordinary skills in the assigned areas of technical / business expertise.
10. DISCIPLINE
a) You will be governed by the company’s rules and regulations that may be promulgated from time to time.
b) You shall not refuse to take up any assignment that may be offered to you by the company.
c) You shall be expected to abide by the rules and regulations of the company, be courteous, honest and professional within the company or with its clients/customers, and maintain & represent the Company’s high standards of professional Services at all times, whether in the Company or at its client’s site(s).
d) You shall be responsible for all company properties and material that are in your possession, and all infrastructure like telephones, computers, projectors etc that have been provided to you to enable you in your work.
e) You shall not publicly criticize, defame or misrepresent the Company and shall not, knowingly, commit any such actions which may result in the Company’s image / business being adversely affected.
f) During the course of your employment with the Company, you will not solicit business of any nature, either directly or indirectly, for yourself, or for any other party, from the Company’s clients and / or customers.
11. POSTAL ADDRESS
You will keep the company informed of the postal address along with contact number for communication including the changes that may occur during your period of employment with the company.
12. WORKING HOURS
You shall be expected to work a minimum of 40 hours a week between 10 AM and 7 PM on weekdays. The working hours are subject to change, depending on the requirements of the Company.
13. OWNERSHIP OF INVENTIONS, IDEAS, ETC.
a) The company shall be the sole owner of all inventions, ideas, materials, systems, codes, etc. that may be devised / created by the Employee in the course of his / her employment with the Company.
b) The Employee shall have no claim of any nature whatsoever and undertakes not to utilize, part with or divulge such information to any third party, even after he / she has ceased to be an employee of the company.
c) The above terms and conditions shall be binding upon both the parties hereto during the entire course of employment of the Employee with the Company.
d) Apart from the above terms and conditions, you shall be bound by, and shall adhere to such other rules and regulations as may be in force, from time to time, in the Company.
14. AUTHENTICITY OF INFORMATION
This appointment is made on the basis of information provided by you in the application and also at the time of interview. Original copies of your certificates, testimonials and previous employment records should be submitted along with the photocopies for verification. If any declarations given by you to the Company prove to be false or if you are found to have willfully suppressed any material information, you will be liable to be removed from service without any notice.
15. TERMINATION
a) This contract of employment is terminable by either party by giving a 15 days notice during probationary period and a 30 days notice on/after confirmation or on payment of salary in lieu of the notice period. Either party is not bound to give any reason thereof. The Company reserves the right to recover salary in lieu of any un-served notice period. Further, the Company may at its discretion relieve you from such date as it may deem fit even before the expiry of the notice period and is not bound to give any reason thereof.
b) In the event of any misconduct or breach of terms of employment on the part of the employee during probation or on/after confirmation the Company reserves the right to terminate this contract immediately without any notice.
c) If any Privilege leave is due to the employee, salary in lieu of such leave will be paid, subject to the limits laid down in this respect.
d) On termination of this contract, you will immediately give up to the Company before you are relieved, all correspondence, specifications, formulae, books, documents, cost data, market data, literature, drawings, effects or records, etc. belonging to the Company or relating to its business and shall not make or retain any copies of these items.
The above terms and conditions are subject to changes from time to time and the same would be communicated to you in writing. Please sign the copy of this letter, as a token of acceptance of your appointment on the terms and conditions mentioned above.
We welcome you aboard and wish you a pleasant, fruitful and mutually beneficial association with the Company.
Warm Regards,
For XYZ P. Ltd.,
Managing Director
I agree to abide by the terms and conditions mentioned in the letter of appointment
Name : Date :
Signature : Place
Rgds,
John N
From India, Madras
Dear John,
Thank you s much for the reply.
I am looking for a covering letter that will come before the appointment letter.this covering letter is to tell abt the company and to give aa impact on the new joinee.I am not able to decide how to frame it beautifully which gives it a strong impact.hope you are getting wht i mean to say.
Regards
Deepa
From India, Madras
Thank you s much for the reply.
I am looking for a covering letter that will come before the appointment letter.this covering letter is to tell abt the company and to give aa impact on the new joinee.I am not able to decide how to frame it beautifully which gives it a strong impact.hope you are getting wht i mean to say.
Regards
Deepa
From India, Madras
Dear Deepa
Greetings!
Hope u r asking for LETTER OF INTENT, if it so...
«Date_of_Issue»
«First_Name» «Middle_Name»
«Add1»
: «Phone»
Dear «First_Name»,
" With reference to your interview with us dated ………, we pleased to offer you the position as ……….. as per the terms and conditions we discussed with you. If you agree to these terms, we would like you to join our company on or before …………… or else above offer will be null and void". After accepting the offer , please send us a copy of your resignation to previous company duly receipted by them"
Your gross emoluments will be Rs.«Salary»/pa (CTC). You will be issued a detailed appointment letter on your joining us.
Basic Salary : Rs.«Basic»/-
D.A…..
H.R.A
Other Allowances
---------------------------------------------
TOTAL : Rs.«TotalPm» /month (CTC)
________________________________
You are requested to report for duty on or before «Date_of_joining» at ………….. (give the address of the company). 'Incase you fail to join the company reserves the right to claim damages of one month.
On the day of your joining you are required to submit the following:
1. Relevant copies of Academic /Professional attainments and work experience.
2. Documentary evidence of Date of Birth, No Due Certificate and Relieving letter
3. Three passport sizes colored Photographs.
4. 2 References from your current organization, which has to be completed before your joining Continuum Systems.
If on verification, at the time of appointment or at a later date it is found that you has furnished wrong information, in such cases your services with the company will be liable to termination.
Please sign duplicate of this offer letter as token of your acceptance of the above terms.
With best wishes
Yours truly,
COMPANY NAME
Rgds,
John N
From India, Madras
Greetings!
Hope u r asking for LETTER OF INTENT, if it so...
«Date_of_Issue»
«First_Name» «Middle_Name»
«Add1»
: «Phone»
Dear «First_Name»,
" With reference to your interview with us dated ………, we pleased to offer you the position as ……….. as per the terms and conditions we discussed with you. If you agree to these terms, we would like you to join our company on or before …………… or else above offer will be null and void". After accepting the offer , please send us a copy of your resignation to previous company duly receipted by them"
Your gross emoluments will be Rs.«Salary»/pa (CTC). You will be issued a detailed appointment letter on your joining us.
Basic Salary : Rs.«Basic»/-
D.A…..
H.R.A
Other Allowances
---------------------------------------------
TOTAL : Rs.«TotalPm» /month (CTC)
________________________________
You are requested to report for duty on or before «Date_of_joining» at ………….. (give the address of the company). 'Incase you fail to join the company reserves the right to claim damages of one month.
On the day of your joining you are required to submit the following:
1. Relevant copies of Academic /Professional attainments and work experience.
2. Documentary evidence of Date of Birth, No Due Certificate and Relieving letter
3. Three passport sizes colored Photographs.
4. 2 References from your current organization, which has to be completed before your joining Continuum Systems.
If on verification, at the time of appointment or at a later date it is found that you has furnished wrong information, in such cases your services with the company will be liable to termination.
Please sign duplicate of this offer letter as token of your acceptance of the above terms.
With best wishes
Yours truly,
COMPANY NAME
Rgds,
John N
From India, Madras
can anyone help me in creating new appointment letter format for existing employees leftout of issuing appointment letter before two years
From India, New Delhi
From India, New Delhi
Community Support and Knowledge-base on business, career and organisational prospects and issues - Register and Log In to CiteHR and post your query, download formats and be part of a fostered community of professionals.
Appointment letter-format.d oc