hello,
this is sanjaygandhi i have newly joined an constraction company as H.R. iam the first H.R. for the company and there no instructiions for me what to do and what not to do. As Iam fresher i dont have any idea ..........and more over here there are no rules ......... iam facing problem over here , iam not learning any thing here.......pls help me
sanjaygandhi
From India, Bangalore
this is sanjaygandhi i have newly joined an constraction company as H.R. iam the first H.R. for the company and there no instructiions for me what to do and what not to do. As Iam fresher i dont have any idea ..........and more over here there are no rules ......... iam facing problem over here , iam not learning any thing here.......pls help me
sanjaygandhi
From India, Bangalore
hi
welcome.
Don't worry>Everything will be ok.
I hope there is already and adminstrative officer looking after WC act requirements,Insurance,Contract work abolition< motor vehicle,PF ESI act etc.
As HR you should be ready to Align your work with that of the business goals of the organisation.That is timely delivery,customer satisfaction etc.
As a rule many people will resign and go away nowadays in construction field due to the construction boom.
Pay attention to employee grievances and make sure that you retain as many people as possible.It is very costly to train new people who come as replacement.Treat your people like gold.They are precious.
Spend sometime every week in the construction site to get the actual feel of how things are going.
If you have a staff mess make sure good food is served.
Training of employees aslo is very important nowdays in construction field.
regards
veera
From India, Thrissur
9welcome.
Don't worry>Everything will be ok.
I hope there is already and adminstrative officer looking after WC act requirements,Insurance,Contract work abolition< motor vehicle,PF ESI act etc.
As HR you should be ready to Align your work with that of the business goals of the organisation.That is timely delivery,customer satisfaction etc.
As a rule many people will resign and go away nowadays in construction field due to the construction boom.
Pay attention to employee grievances and make sure that you retain as many people as possible.It is very costly to train new people who come as replacement.Treat your people like gold.They are precious.
Spend sometime every week in the construction site to get the actual feel of how things are going.
If you have a staff mess make sure good food is served.
Training of employees aslo is very important nowdays in construction field.
regards
veera
From India, Thrissur
Hi
One way it is good that you have newly joined. Make an overall view of the employees.
Prepare an HR Policy - which can have facts like - recruitment procedure, training procedure, induction procedure, salary structure, job descriptions etc.
Prepare individual employees files (suggest for a HRIS package), main files to deal with ESI, EPF etc.
Be confident....verysoon you will overcome the confusions.
Best of luck
Naveen
From India, Thrissur
One way it is good that you have newly joined. Make an overall view of the employees.
Prepare an HR Policy - which can have facts like - recruitment procedure, training procedure, induction procedure, salary structure, job descriptions etc.
Prepare individual employees files (suggest for a HRIS package), main files to deal with ESI, EPF etc.
Be confident....verysoon you will overcome the confusions.
Best of luck
Naveen
From India, Thrissur
this is very great that you have newly joined. at the start first of all prepare the job description of person
b) Frame policies for IR matters , training , leave and others. This will make you easy to start up as the decisions would not be take on advoc basis
abhijeet
From India, Ahmadabad
b) Frame policies for IR matters , training , leave and others. This will make you easy to start up as the decisions would not be take on advoc basis
abhijeet
From India, Ahmadabad
Hi Sanjay,
Your situation gives a unique and great opportunity for you to sieze the moment & prove your worth. It gives lot of scope for learning as well. The last thing you should do now is to attempt something grand such as framing an HR policy or installing an HR software. Construction companies work on slender margins and they cannot afford such extravagant schemes unless they think it is worthwhile. Being a fresher, dont jump into such complex things which give you ample scope to fail. Work on the basics first.
The company recruited you for some purpose. The manager or GM who is responsible for your selection has clearly seen some objectives for you. Go to your boss or the GM and first ask him an appointment for clarifying your job objectives. Ask him what his priorities are for the next one month, next 6 months, next one year and so on. He will be glad that you asked. He may even tell you something that is totally different to what you thought should be done. Take notes and focus on working those things first.
Ask him who has been handling these responsibiities earlier. It is very likely that some employee is handling these things on a small scale. Go and get his help. Take over partly or wholly those functions which you think you can do & should do.
If there are no priorities laid down by the boss, never mind. Start with basics. Get a list of employees, their employment related papers, attendance registers, etc. Create an employee file and attendance file in the computer. Also keep separate emplyee hard files. Keep monitoring the attendance & ensure that attendance is sent to acocunts or the salary department in time. Co-ordinate with them to do this in a smooth manner. You need to keep track of normal work done, overtime done, people on contract basis, part time basis, etc.
Please also take note of and keep records of all PF, pension, laboor rules related files & information. Labour rules dictate that the company needs to file some returns to the labour department on a regular basis. Someone must have been doing this. Please keep you updated on all relevant labour laws & ensure they are complied with.
Please get yourself involved in recruitment of people if this is being done. You may have to create recruitment procedures, formats for resumes, interview, assessment, etc.
Dont make the mistake of interacting with employees directly and asking for their problems. You are not a union leader. They sure have problems related to salary and compensation, which are beyond your control at this stage. Your job is to support the management in implementation of the best human resource practises. The problems of employees are best dealt by their superiors. You can only help with this process. You need to ask the management's permission to interact with employees to get to know if they have any HR related problems. The management will ask you to do specific tasks if they need your help in this.
Once you have the employee related files ready, work on their job reated papers. This include their job descriptions, performance related information, etc. It is likely that job descriptions are not there. Create simple job descriptions to start with along with job objectives, if this is a priority item on your agenda. It is a time consuming affair and requires agreement from various people and can distract people from their priority jobs. Create a performance assessment sheet if there is none.
Once you have a feel of things and get basic functions such as attendance monitoring and timely compensation done efficiently, you can move on to other things such as manpower planning, framing HR procedures, performance reviews, training and employee development, motivational issues, and yes the "HR policy".
You are welcome to discuss with me any specific issues.
Regards,
Sayori
From India, Delhi
Your situation gives a unique and great opportunity for you to sieze the moment & prove your worth. It gives lot of scope for learning as well. The last thing you should do now is to attempt something grand such as framing an HR policy or installing an HR software. Construction companies work on slender margins and they cannot afford such extravagant schemes unless they think it is worthwhile. Being a fresher, dont jump into such complex things which give you ample scope to fail. Work on the basics first.
The company recruited you for some purpose. The manager or GM who is responsible for your selection has clearly seen some objectives for you. Go to your boss or the GM and first ask him an appointment for clarifying your job objectives. Ask him what his priorities are for the next one month, next 6 months, next one year and so on. He will be glad that you asked. He may even tell you something that is totally different to what you thought should be done. Take notes and focus on working those things first.
Ask him who has been handling these responsibiities earlier. It is very likely that some employee is handling these things on a small scale. Go and get his help. Take over partly or wholly those functions which you think you can do & should do.
If there are no priorities laid down by the boss, never mind. Start with basics. Get a list of employees, their employment related papers, attendance registers, etc. Create an employee file and attendance file in the computer. Also keep separate emplyee hard files. Keep monitoring the attendance & ensure that attendance is sent to acocunts or the salary department in time. Co-ordinate with them to do this in a smooth manner. You need to keep track of normal work done, overtime done, people on contract basis, part time basis, etc.
Please also take note of and keep records of all PF, pension, laboor rules related files & information. Labour rules dictate that the company needs to file some returns to the labour department on a regular basis. Someone must have been doing this. Please keep you updated on all relevant labour laws & ensure they are complied with.
Please get yourself involved in recruitment of people if this is being done. You may have to create recruitment procedures, formats for resumes, interview, assessment, etc.
Dont make the mistake of interacting with employees directly and asking for their problems. You are not a union leader. They sure have problems related to salary and compensation, which are beyond your control at this stage. Your job is to support the management in implementation of the best human resource practises. The problems of employees are best dealt by their superiors. You can only help with this process. You need to ask the management's permission to interact with employees to get to know if they have any HR related problems. The management will ask you to do specific tasks if they need your help in this.
Once you have the employee related files ready, work on their job reated papers. This include their job descriptions, performance related information, etc. It is likely that job descriptions are not there. Create simple job descriptions to start with along with job objectives, if this is a priority item on your agenda. It is a time consuming affair and requires agreement from various people and can distract people from their priority jobs. Create a performance assessment sheet if there is none.
Once you have a feel of things and get basic functions such as attendance monitoring and timely compensation done efficiently, you can move on to other things such as manpower planning, framing HR procedures, performance reviews, training and employee development, motivational issues, and yes the "HR policy".
You are welcome to discuss with me any specific issues.
Regards,
Sayori
From India, Delhi
hi
I feel that this could be a great opportunity for you. Its a great way to start your career.
Don't worry take each day as it comes and do small things everyday. Start with maintaining the records of the employees and interacting with them, that way it will be easier for you find out the grievances that employees might have.
I know it can be difficult without any guidance but again you will end up learning a lot. Take help from the admin incharge.
Bhavna
From India, New Delhi
I feel that this could be a great opportunity for you. Its a great way to start your career.
Don't worry take each day as it comes and do small things everyday. Start with maintaining the records of the employees and interacting with them, that way it will be easier for you find out the grievances that employees might have.
I know it can be difficult without any guidance but again you will end up learning a lot. Take help from the admin incharge.
Bhavna
From India, New Delhi
Mr Sanjay
It is a great opportunity for you to implement good systems, record maintenance - attendance and wages register, compliance of various labour laws, ensuring safety of the workers - making them to wear all safety items etc.,. Pl always try to update your knowledge on various aspects concerning your job and try to interact with various levels of people in your Company and establish that your presence and availability will be always an asset to your Organisation. In case, if you require any help / support in Bangalore, pl contact us.
N Nataraajhan, Sakthi Management Services (HP : + 91 94835 17402 ;
)
From India, Bangalore
It is a great opportunity for you to implement good systems, record maintenance - attendance and wages register, compliance of various labour laws, ensuring safety of the workers - making them to wear all safety items etc.,. Pl always try to update your knowledge on various aspects concerning your job and try to interact with various levels of people in your Company and establish that your presence and availability will be always an asset to your Organisation. In case, if you require any help / support in Bangalore, pl contact us.
N Nataraajhan, Sakthi Management Services (HP : + 91 94835 17402 ;
From India, Bangalore
Community Support and Knowledge-base on business, career and organisational prospects and issues - Register and Log In to CiteHR and post your query, download formats and be part of a fostered community of professionals.
Company Profile.ppt
Company Profile Letter - Global Risk Management Services.pdf