Hi friends, One of the Employee Of My Company is Holding The Company's Asset (Laptop). He has not returned the Assets. after many calls and follow-ups, he is agreed to return the asset but he is asking for a receiving receipt in return. My sincere request is to please help me with an appropriate letter of receiving a receipt.
From India, Gurgaon
From India, Gurgaon
As the employee is holding company asset, company management can very well demand, first by way of request, secondly by advice and thirdly by warning.
You may prepare a warning letter indicating that non-compliance of instructions shall lead to
such consequences for which he (employee) shall be solely responsible for. After he returns the asset, please issue him an acknowledgement slip with seal and signature.
From India, Aizawl
625You may prepare a warning letter indicating that non-compliance of instructions shall lead to
such consequences for which he (employee) shall be solely responsible for. After he returns the asset, please issue him an acknowledgement slip with seal and signature.
From India, Aizawl
The best option is to collect all the assets issued, before the last working day of employee.
In case that was not possible, then follow these 3 basic steps :
The first step is verbal communication.
Second step is to give written warnings.
Third step is to deduct the value of assets from FnF amount.
As per the law, any company cannot hold the full and final payment for any good reason beyond the mentioned deadline.
Although few companies follow this practice in case the employee does not return the assets. In such cases, the company is liable to deduct the applicable amount from FnF total amount and release the due amount.
Thus, make sure you have the undertaking signed by the employee before assigning any asset to him/her which states the complete details of assets given and the consequences if they are not returned in exactly the same condition.
From India, Noida
In case that was not possible, then follow these 3 basic steps :
The first step is verbal communication.
Second step is to give written warnings.
Third step is to deduct the value of assets from FnF amount.
As per the law, any company cannot hold the full and final payment for any good reason beyond the mentioned deadline.
Although few companies follow this practice in case the employee does not return the assets. In such cases, the company is liable to deduct the applicable amount from FnF total amount and release the due amount.
Thus, make sure you have the undertaking signed by the employee before assigning any asset to him/her which states the complete details of assets given and the consequences if they are not returned in exactly the same condition.
From India, Noida
In our Company Employee Contract, on the date of the employee’s termination of employment with the Company for any reason (or at any time prior thereto at the Company’s request), the employee shall return all property belonging to the Company or its affiliates (including any Company-provided laptops, desk computers, cell phones, wireless electronic mail devices or other equipment, or documents and property belonging to the Company). The employee could only be retaining the team colleagues address book that such items only include contact information.
The supervisor will complete the Termination Notice and forward this Notice of Termination Form to the HR Department.
The HR Representative will arrange the supervisor to meet with the employee together to explain the situation & perform exit SOP.
The supervisor will be responsible for preceeding the Termination Check-out List and collect Company property back accordingly.
Best regards,
John Chiang
From China, Shanghai
The supervisor will complete the Termination Notice and forward this Notice of Termination Form to the HR Department.
The HR Representative will arrange the supervisor to meet with the employee together to explain the situation & perform exit SOP.
The supervisor will be responsible for preceeding the Termination Check-out List and collect Company property back accordingly.
Best regards,
John Chiang
From China, Shanghai
If a former employee is returning the asset that was with him, there is nothing wrong with giving him a receipt to show he has returned it. However, you should issue it after the asset is in your custoday and you have verified that it is working properly and not damaged.
If you wish, you can issue a receipt clearly stating that the asset is not checked and verified as to damage and working condition.
His request for the receipt is not wrong by its self.
From India, Mumbai
If you wish, you can issue a receipt clearly stating that the asset is not checked and verified as to damage and working condition.
His request for the receipt is not wrong by its self.
From India, Mumbai
@sasmumbai thank you. I need a proper format of receiving if you help me with the format. it would be a great favour for me.
From India, Gurgaon
From India, Gurgaon
In most cases, google is your best friend
There is no specified format, just issue a normal letter that states
"We acknowledge the receipt of the following assets that were earlier assigned to you by the company.
Please note that the assets will need to be examined to ensure they are working properly. In case they are not working in good condition (in the manner as it was when it was issued to you), we reserve the right to recover the cost of the asset / cost of repair from you.
Subject to the above, with the receipt of the assets by us, your liability to the company comes to an end.
Yours Sincerely... etc"
From India, Mumbai
There is no specified format, just issue a normal letter that states
"We acknowledge the receipt of the following assets that were earlier assigned to you by the company.
Please note that the assets will need to be examined to ensure they are working properly. In case they are not working in good condition (in the manner as it was when it was issued to you), we reserve the right to recover the cost of the asset / cost of repair from you.
Subject to the above, with the receipt of the assets by us, your liability to the company comes to an end.
Yours Sincerely... etc"
From India, Mumbai
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