Hi Soja ,
Any purchase to be be made should be idealy done by floating 'Request for Qouatation 'form which ideally should be on a leter head clearly mentioning the terms and conditions, conditions for incrmental price etc .. Ideally RFQ must be floated to allthe vendors , post thier acceptance you can go ahead with the selection process . Even now its no too late for floating the 'RFQ' . You can ask for some more time from the management for selection of the right vendor.. float the RFQ again to all vendors with all terms/conditions and then go for the final selection .This will also presurize the existing vendor....google for more RFQ details
Regars,
GLen
From India, Pune
Any purchase to be be made should be idealy done by floating 'Request for Qouatation 'form which ideally should be on a leter head clearly mentioning the terms and conditions, conditions for incrmental price etc .. Ideally RFQ must be floated to allthe vendors , post thier acceptance you can go ahead with the selection process . Even now its no too late for floating the 'RFQ' . You can ask for some more time from the management for selection of the right vendor.. float the RFQ again to all vendors with all terms/conditions and then go for the final selection .This will also presurize the existing vendor....google for more RFQ details
Regars,
GLen
From India, Pune
This is what lawfully and logically correct-
-Every offer has a validity period, If you have acted in it , vendor must accept it.
-If you have acted in time but your acceptance has not reached to the vendor in Validity period, He is not bound by your acceptance.
-Vendor is not supposed to change the price within the validity period, unless there is any escalation clause in your enquiry/ his proposal.
-If all are good and even then Vendor changes the price, this vendor doesn't worth to deal with.
Last and most important never go trapped in between problems, this is the problem of organization and the vendor and not you. You are liaison between the two and you must work most efficiently without involvement.
1-Say vendor to supply the software at the agreed price
If He doesn't agree
2-Inform your management of breach of the agreement and start afresh with their approval.
From India, Jabalpur
-Every offer has a validity period, If you have acted in it , vendor must accept it.
-If you have acted in time but your acceptance has not reached to the vendor in Validity period, He is not bound by your acceptance.
-Vendor is not supposed to change the price within the validity period, unless there is any escalation clause in your enquiry/ his proposal.
-If all are good and even then Vendor changes the price, this vendor doesn't worth to deal with.
Last and most important never go trapped in between problems, this is the problem of organization and the vendor and not you. You are liaison between the two and you must work most efficiently without involvement.
1-Say vendor to supply the software at the agreed price
If He doesn't agree
2-Inform your management of breach of the agreement and start afresh with their approval.
From India, Jabalpur
You can only understand from the vendor the reasons for change in the price. If you got a convincing answer from the vendor, you can talk to your management. If the reason is not convincing, you shouldn't proceed with this vendor, given the lack of reliability. You may also want to escalate the matter to the next level in the vendor organiztion. Is this one still competitive compared to other quotes? Is the overall impact only 300 rupees or is it more? Answers to these questions will help in taking an appropriate decision.
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