If you can, introduce an SMS reporting system where an employee needs to send a daily SMS of their work report, such as meeting clients, service calls, and installations if any. Every employee has a cell phone, so 2-3 minutes is enough to send an SMS. This system would be really helpful in tracking the attendance of outstation employees.
From India, Pune
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5From India, Pune
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Hi Pooja,
What I think before deducting their salary for not informing about the attendance is not fair on HR's part. You can try following steps:
1) Give this responsibility to their Project Manager, since he is a senior employee, he will definitely take it seriously.
2) Send a blank attendance sheet to their P.M. and ask him to send it at the end of the month.
3) If you need to maintain daily attendance, then you have to send a warning email to individuals, stating that they have to send the attendance on a daily basis. If not received the same day, it will be considered as an absence for them.
Try this......
Thanks,
Amit
From India, Mumbai
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What I think before deducting their salary for not informing about the attendance is not fair on HR's part. You can try following steps:
1) Give this responsibility to their Project Manager, since he is a senior employee, he will definitely take it seriously.
2) Send a blank attendance sheet to their P.M. and ask him to send it at the end of the month.
3) If you need to maintain daily attendance, then you have to send a warning email to individuals, stating that they have to send the attendance on a daily basis. If not received the same day, it will be considered as an absence for them.
Try this......
Thanks,
Amit
From India, Mumbai
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Hi Pooja,
You can create an Excel sheet that will include the In-time and Out-time of the concerned person on a regular basis. They will update it and send it to you. Once you start receiving that, you can keep track of it.
Another option would be that once they complete one week at the client site, they should obtain a signed copy from their respective reporting manager regarding their In & Out times for the working days in that week.
Thanks,
Lucky
From India, New Delhi
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You can create an Excel sheet that will include the In-time and Out-time of the concerned person on a regular basis. They will update it and send it to you. Once you start receiving that, you can keep track of it.
Another option would be that once they complete one week at the client site, they should obtain a signed copy from their respective reporting manager regarding their In & Out times for the working days in that week.
Thanks,
Lucky
From India, New Delhi
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Pooja,
Yours is an SAP-based organization. Whenever employees open their system, it automatically generates their attendance details. Developing this kind of program will solve your problem. Alternatively, you could choose not to pay for days when employees are absent in a month. For the next month, they can send their attendance details themselves without fail.
Regards,
R. Palaniswamy
From India, Coimbatore
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Yours is an SAP-based organization. Whenever employees open their system, it automatically generates their attendance details. Developing this kind of program will solve your problem. Alternatively, you could choose not to pay for days when employees are absent in a month. For the next month, they can send their attendance details themselves without fail.
Regards,
R. Palaniswamy
From India, Coimbatore
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Dear Sheela, there is a website called 'Business-in-a box' which contains all helpful guidance for your hr/admin related issued. just download it. hope it will help u a lot Regards, Deepa
From India, Mumbai
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From India, Mumbai
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Dear Pooja,
First, I want to know what is your designation and authority details. Whether you have full power related to your attendance muster or not. If you have, just do a simple thing - circulate the circular in your office or inform all your employees by SMS or email, etc., that if they do not send their attendance details, mark them absent. Be very strict regarding their attendance details, no excuses at all. Simply do not listen to anything; otherwise, you will be in a fix. This really works; I applied the same for my organization. It is a prime duty of employees, and they have to follow this. Try this, and you will find success in this matter.
Thank you.
From India, Mumbai
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First, I want to know what is your designation and authority details. Whether you have full power related to your attendance muster or not. If you have, just do a simple thing - circulate the circular in your office or inform all your employees by SMS or email, etc., that if they do not send their attendance details, mark them absent. Be very strict regarding their attendance details, no excuses at all. Simply do not listen to anything; otherwise, you will be in a fix. This really works; I applied the same for my organization. It is a prime duty of employees, and they have to follow this. Try this, and you will find success in this matter.
Thank you.
From India, Mumbai
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Send a memo too all concerned Missing / delay in submitting time sheet / or Leave form will casue for salary delay You do it once n u will see the difference
From United Arab Emirates, Abu Dhabi
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From United Arab Emirates, Abu Dhabi
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Dear Pooja,
Why don't you assign these responsibilities to one of your executives who is already at the customer site? Let him gather all the necessary details and provide you with the attendance information of all the executives on a daily or weekly basis. Instead of communicating with each individual, you can centralize the employee details at one point.
Regards,
Kishor
From India, Delhi
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Why don't you assign these responsibilities to one of your executives who is already at the customer site? Let him gather all the necessary details and provide you with the attendance information of all the executives on a daily or weekly basis. Instead of communicating with each individual, you can centralize the employee details at one point.
Regards,
Kishor
From India, Delhi
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You may designate one person responsible for attendance-related issues and motivate them by mentioning that you are assessing or aiding them in improving their management skills. Provide this opportunity to each team member in rotation. This way, you will only have one individual to communicate with. Does this streamline your work?
Regards,
Toolika
From India, New Delhi
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Regards,
Toolika
From India, New Delhi
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Hi Pooja,
Even I feel the same thing. You can give them a warning about the same. You can tell them that if they don't give you attendance every day, then they will be marked absent for that day and even for the next day as unapproved leave, and their salary will be calculated accordingly.
Hope this works out for you.
Regards,
Shorabh Sharma
From India, Mumbai
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Even I feel the same thing. You can give them a warning about the same. You can tell them that if they don't give you attendance every day, then they will be marked absent for that day and even for the next day as unapproved leave, and their salary will be calculated accordingly.
Hope this works out for you.
Regards,
Shorabh Sharma
From India, Mumbai
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