Dear Seniors,
I have requested a confirmation letter from the organization, and they have provided me with a soft copy. Upon asking for a hard copy, they mentioned that it is company policy to provide a soft copy. Is a soft copy valid? Can I quote any law which states that a hard copy on company letterhead is a must for all communication to existing employees? Please help.
From India, Mumbai
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3I have requested a confirmation letter from the organization, and they have provided me with a soft copy. Upon asking for a hard copy, they mentioned that it is company policy to provide a soft copy. Is a soft copy valid? Can I quote any law which states that a hard copy on company letterhead is a must for all communication to existing employees? Please help.
From India, Mumbai
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HI, Soft copy is valid till the time it is on letter head and signed by the authorised signatory. Also, it should have come from the companies official ID.
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Mr. Kamble is right if the appointment letter carries:
1. Company letterhead
2. Signed by the competent authority
3. Official seal
4. Communicated from a company official ID
If anything is missing, it cannot have legal sanction.
From India, Mumbai
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1. Company letterhead
2. Signed by the competent authority
3. Official seal
4. Communicated from a company official ID
If anything is missing, it cannot have legal sanction.
From India, Mumbai
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Dear all, Pl clarify how the soft copy is signed? Regards, Vinayak Nagarkar HR-Consultant
From India, Mumbai
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From India, Mumbai
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Dear Vinayak,
Many companies have the policy to prepare a letter with an authorized signatory and stamp. Instead of issuing a hard copy to the employee, that copy is placed in the file, and a scanned copy or soft copy of the same is sent to the employee via email or on the company's online personal portal.
Thank you.
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Many companies have the policy to prepare a letter with an authorized signatory and stamp. Instead of issuing a hard copy to the employee, that copy is placed in the file, and a scanned copy or soft copy of the same is sent to the employee via email or on the company's online personal portal.
Thank you.
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Dear Manoj, The legal validity of such a computer generated unsigned letter can be called in question if the same is challenged in a court. Regards, Vinayak Nagarkar HR-Consultant
From India, Mumbai
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From India, Mumbai
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It is presumed that the employee has received a hard copy of the appointment letter duly signed by the appointing authority. Consequently, the confirmation letter should also be issued in hard copy duly signed by the authorized signatory.
From India, New Delhi
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From India, New Delhi
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Hi,
When you work in any organization, you should trust the organization, its governance, and the overall management. If you have received a communication expressed in the form of an email, you need not worry. Also, there is no point in worrying much about whether you received one on letterhead with the seal and signature of the letterhead because a good number of companies have stopped issuing offer letters, performance reviews, payslips, etc., in hard-copy format. More HR transaction work is happening online.
If you have doubts about the integrity of the organization (if the management fails to gain your trust in the activities and their leadership), any validated occurrences where management breached contracts with employees/customers, etc., then it's time for you to search for a new job.
If you believe you are in a good company, receiving your salary on time, having a reasonably good work ambiance, a good ecosystem to learn, etc., stay happy. There is no need to worry about a hard copy of a confirmation letter (salary credited to your bank account itself is evidence that you are working and being paid by the organization).
From India, Bangalore
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When you work in any organization, you should trust the organization, its governance, and the overall management. If you have received a communication expressed in the form of an email, you need not worry. Also, there is no point in worrying much about whether you received one on letterhead with the seal and signature of the letterhead because a good number of companies have stopped issuing offer letters, performance reviews, payslips, etc., in hard-copy format. More HR transaction work is happening online.
If you have doubts about the integrity of the organization (if the management fails to gain your trust in the activities and their leadership), any validated occurrences where management breached contracts with employees/customers, etc., then it's time for you to search for a new job.
If you believe you are in a good company, receiving your salary on time, having a reasonably good work ambiance, a good ecosystem to learn, etc., stay happy. There is no need to worry about a hard copy of a confirmation letter (salary credited to your bank account itself is evidence that you are working and being paid by the organization).
From India, Bangalore
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