Dear All,
Greetings for the day!
I am working with an IT company as an HR Executive in Gujarat. It has come to our attention that many employees use tobacco and smoke inside our office premises. My manager has instructed me to send a warning letter to all employees regarding smoking and tobacco use.
Could you please provide a sample of such a letter?
Thank you.
From India, Ahmedabad
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14Greetings for the day!
I am working with an IT company as an HR Executive in Gujarat. It has come to our attention that many employees use tobacco and smoke inside our office premises. My manager has instructed me to send a warning letter to all employees regarding smoking and tobacco use.
Could you please provide a sample of such a letter?
Thank you.
From India, Ahmedabad
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Dear Dhruv ,
Instead of giving letters to individuals first give following to department heads .
Date
To: Employee’s Name
From: SHE /HR
subject : tobacco and smoking Policy Violation
Company policy prohibits tobacco chewing/ smoking in all indoor areas or public places and places of employment.
It has been brought to our attention that a person in your department is violating this policy . Specifically
the complaint concerns Mr.*******, Mr. ******** who was smoking in (location on date and time).
Violations of these rules may be punishable in terms of fine . In addition, the violator may be subject to disciplinary action by the company.
Please speak with your team members and remind them of our tobacco and smoking Policy.
Your cooperation in this matter is greatly appreciated.
Thanks
For SHE/HR
From India, Thana
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Instead of giving letters to individuals first give following to department heads .
Date
To: Employee’s Name
From: SHE /HR
subject : tobacco and smoking Policy Violation
Company policy prohibits tobacco chewing/ smoking in all indoor areas or public places and places of employment.
It has been brought to our attention that a person in your department is violating this policy . Specifically
the complaint concerns Mr.*******, Mr. ******** who was smoking in (location on date and time).
Violations of these rules may be punishable in terms of fine . In addition, the violator may be subject to disciplinary action by the company.
Please speak with your team members and remind them of our tobacco and smoking Policy.
Your cooperation in this matter is greatly appreciated.
Thanks
For SHE/HR
From India, Thana
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Dear Dhruv,
As per legal views, we must circulate a circular regarding the prohibited areas in which we can't use smoke and tobacco on the premises. We must define an area for this purpose. It should be mentioned that management will take strict action in case of any violations. Subsequently, we can issue individual letters (advisory, warning).
Therefore, I suggest that you circulate a circular in language that is easily understandable to most people before taking further action.
Regards,
Fogat
From India
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As per legal views, we must circulate a circular regarding the prohibited areas in which we can't use smoke and tobacco on the premises. We must define an area for this purpose. It should be mentioned that management will take strict action in case of any violations. Subsequently, we can issue individual letters (advisory, warning).
Therefore, I suggest that you circulate a circular in language that is easily understandable to most people before taking further action.
Regards,
Fogat
From India
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