Dear Sir,
Our organization has provided ID cards to employees. In this regard, we have mandated wearing the ID card for everyone. However, some employees are not following the system. Please advise me on how to address this issue. Additionally, could you please provide me with information about the ID Card Policy?
Regards,
Sujata
From India, Pune
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10Our organization has provided ID cards to employees. In this regard, we have mandated wearing the ID card for everyone. However, some employees are not following the system. Please advise me on how to address this issue. Additionally, could you please provide me with information about the ID Card Policy?
Regards,
Sujata
From India, Pune
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Dear Sujata,
You can check all these things in the policy of the ID card. The policy should comprise the duration of renewal. Whatever suits your requirements, you can fix the time frame. The duration of the validity of the ID card varies from 3 to 5 years. You can select different colors depending on your company's climate.
The next aspect is, what to do if the card is lost? This includes penalties and filing an FIR.
Hope it will serve your purpose.
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You can check all these things in the policy of the ID card. The policy should comprise the duration of renewal. Whatever suits your requirements, you can fix the time frame. The duration of the validity of the ID card varies from 3 to 5 years. You can select different colors depending on your company's climate.
The next aspect is, what to do if the card is lost? This includes penalties and filing an FIR.
Hope it will serve your purpose.
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Dear Sujata,
This is not only your organization's problem; most of the other organizations have the same issue as yours. Therefore, I have some suggestions below that I hope might be useful for you:
1. Ask the security guards at the main gate to request staff to show their ID card when entering the office.
2. For staff without an ID card, they should register themselves as visitors.
3. During the senior management meeting, emphasize this issue to all senior members so that they can implement these rules in their respective departments.
I hope these suggestions can assist you. In case you need any further help, please let me know.
From Singapore, Singapore
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This is not only your organization's problem; most of the other organizations have the same issue as yours. Therefore, I have some suggestions below that I hope might be useful for you:
1. Ask the security guards at the main gate to request staff to show their ID card when entering the office.
2. For staff without an ID card, they should register themselves as visitors.
3. During the senior management meeting, emphasize this issue to all senior members so that they can implement these rules in their respective departments.
I hope these suggestions can assist you. In case you need any further help, please let me know.
From Singapore, Singapore
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Hi Sujata, In my organisation entry to several areas is restricted unless the I/Card is displayed by an employee on his person.Your organisatioon can also pursue the same policy......SAIBHAKTA
From India, New Delhi
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From India, New Delhi
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Think if such a policy is really required - why introduce unnecessary bureaucracy if it does not serve any real purpose. But if your organization is really huge (say 1000's of people) and several people come and go into your office which has several sensitive areas where you might not want any outsider to go - you probably would need such a policy. In that case, send out a communication to the employees as to why it is important to wear ID cards throughout the day and convince the top management to help you implement it. Leave the extreme measures to the last.
From India, Delhi
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From India, Delhi
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Dear Sujata,
I hope you have certified standing orders for your company. Conditions related to entry or exit through specified gates, and so on, fall under the purview of standing orders. You can find quick information on the provisions at this link: [Labour laws for companies in India](http://www.careerprospect.net/JobSeeker/labour-laws-8.aspx).
This is an important step, best completed before things get out of hand. As Bodhisutra mentioned in their post, send out a communication to all employees explaining why it is important to wear ID cards. After giving a week's time, refuse attendance to those who don't display the ID cards.
Humans learn only through hardships. If you want more information on standing orders, call me at 099803 99665.
Regards,
Sarma
From India, Bangalore
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I hope you have certified standing orders for your company. Conditions related to entry or exit through specified gates, and so on, fall under the purview of standing orders. You can find quick information on the provisions at this link: [Labour laws for companies in India](http://www.careerprospect.net/JobSeeker/labour-laws-8.aspx).
This is an important step, best completed before things get out of hand. As Bodhisutra mentioned in their post, send out a communication to all employees explaining why it is important to wear ID cards. After giving a week's time, refuse attendance to those who don't display the ID cards.
Humans learn only through hardships. If you want more information on standing orders, call me at 099803 99665.
Regards,
Sarma
From India, Bangalore
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Hello,
Some of our employees are not displaying their ID cards. I have informed our Sales Manager to address this issue, but she never follows the rules. We have already informed everyone that those who are not wearing their ID cards will be penalized by Rs. 50, yet no one takes it seriously.
Could you advise me on suggestions to implement the rules or on drafting a warning letter for those who are not wearing their ID cards?
Sujata
From India, Pune
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Some of our employees are not displaying their ID cards. I have informed our Sales Manager to address this issue, but she never follows the rules. We have already informed everyone that those who are not wearing their ID cards will be penalized by Rs. 50, yet no one takes it seriously.
Could you advise me on suggestions to implement the rules or on drafting a warning letter for those who are not wearing their ID cards?
Sujata
From India, Pune
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Dear Sujata,
As one of the members said, if your organization is huge and the influx is high, then the display of ID cards should be a must. The best way to implement the same is leading by example.
1. Convince your senior management to display the ID card in the first place. If the senior management displays the ID card, then the person displaying the ID card has a moral right to ask the other person for the reason for not displaying the ID card.
2. Put up a general notice requesting all employees to display the ID card at all times when on the premises, stating the reason for doing so.
3. Fines and punishments will not work well, as employees will always point to the senior management who, if not complying with the guidelines, are normally let off.
Regards,
Preetam Deshpande
From India, Mumbai
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As one of the members said, if your organization is huge and the influx is high, then the display of ID cards should be a must. The best way to implement the same is leading by example.
1. Convince your senior management to display the ID card in the first place. If the senior management displays the ID card, then the person displaying the ID card has a moral right to ask the other person for the reason for not displaying the ID card.
2. Put up a general notice requesting all employees to display the ID card at all times when on the premises, stating the reason for doing so.
3. Fines and punishments will not work well, as employees will always point to the senior management who, if not complying with the guidelines, are normally let off.
Regards,
Preetam Deshpande
From India, Mumbai
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Dear All,
Can you please tell me what the benefits of an Employee ID and card are? I proposed this in my company, but my management asked how beneficial it is for the company. Please let me know.
Regards,
Priti
From India, Ghaziabad
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Can you please tell me what the benefits of an Employee ID and card are? I proposed this in my company, but my management asked how beneficial it is for the company. Please let me know.
Regards,
Priti
From India, Ghaziabad
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Dear Priti,
Following are the benefits of the ID card:
1. Employee ID cards are mostly useful for opening bank accounts, mobile connections, etc.
2. The ID cards signify the employee branding and their respect in the work culture they work for.
3. An employee card is a must for employees for various reasons like attendance, discipline, verifications, address proof, etc. It is not mandatory for attendance purposes in a small organization, but they can provide ID cards for marketing purposes. To my knowledge, it is a cost-effective marketing solution for small organizations. Just imagine a staff wearing ID cards going to different places; people see your company name, and some of them may ask about your company profile, etc.
4. Some companies even provide t-shirts and caps for your information.
And lastly, I strongly believe the company has to provide ID cards for the employees, whether it's a small or big organization.
Priti asked:
"Dear All,
Can you please tell me what the benefits of Employee ID cards are? I proposed this in my company, but my management asks how beneficial it is for the company.
So please let me know.
Regards, Priti"
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Following are the benefits of the ID card:
1. Employee ID cards are mostly useful for opening bank accounts, mobile connections, etc.
2. The ID cards signify the employee branding and their respect in the work culture they work for.
3. An employee card is a must for employees for various reasons like attendance, discipline, verifications, address proof, etc. It is not mandatory for attendance purposes in a small organization, but they can provide ID cards for marketing purposes. To my knowledge, it is a cost-effective marketing solution for small organizations. Just imagine a staff wearing ID cards going to different places; people see your company name, and some of them may ask about your company profile, etc.
4. Some companies even provide t-shirts and caps for your information.
And lastly, I strongly believe the company has to provide ID cards for the employees, whether it's a small or big organization.
Priti asked:
"Dear All,
Can you please tell me what the benefits of Employee ID cards are? I proposed this in my company, but my management asks how beneficial it is for the company.
So please let me know.
Regards, Priti"
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Dear Priti,
ID cards will have one major benefit apart from the benefits mentioned by Mahavir Singh, that is, you will be complying with the requirement of the law. Labour law, i.e., the Factories Act, Shops and Establishment Act, Contract Labour Act, and even Standing Orders, require an employer to issue Identity cards to its employees. So, the biggest benefit to the organization by issuing an ID card will be that the organization will be following the statute.
Regards,
Preetam Deshpande
From India, Mumbai
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ID cards will have one major benefit apart from the benefits mentioned by Mahavir Singh, that is, you will be complying with the requirement of the law. Labour law, i.e., the Factories Act, Shops and Establishment Act, Contract Labour Act, and even Standing Orders, require an employer to issue Identity cards to its employees. So, the biggest benefit to the organization by issuing an ID card will be that the organization will be following the statute.
Regards,
Preetam Deshpande
From India, Mumbai
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Dear Sir,
Thank you for sharing your views. We do have our marketing team, but they don't go anywhere for business purposes. We conduct business globally through the internet. I am in favor of issuing employee IDs and cards, but management has not approved it as of now. I will discuss these points with them.
Regards,
Priti
HR
From India, Ghaziabad
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Thank you for sharing your views. We do have our marketing team, but they don't go anywhere for business purposes. We conduct business globally through the internet. I am in favor of issuing employee IDs and cards, but management has not approved it as of now. I will discuss these points with them.
Regards,
Priti
HR
From India, Ghaziabad
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Employee reference policy.doc