Hi All,
In our small-scale industry, a small quantity of garbage is generated every day. We have appointed an external garbage collector to collect the same and discharge it. They collect once a week, and we make monthly payments for their service.
Can anyone in the group please help me by sharing a draft agreement for this service?
Regards,
Nanjappa
HR
From India, Bangalore
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1In our small-scale industry, a small quantity of garbage is generated every day. We have appointed an external garbage collector to collect the same and discharge it. They collect once a week, and we make monthly payments for their service.
Can anyone in the group please help me by sharing a draft agreement for this service?
Regards,
Nanjappa
HR
From India, Bangalore
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Dear Nanjappa,
Please instruct the service provider to submit the quotation. Based on the quotation, you can then prepare the Purchase Order (PO). The validity of the PO could be for a year or longer. The PO should outline the terms and conditions as follows:
a) Frequency of garbage collection
b) Precautionary measures to be taken during garbage collection and loading. The service provider is responsible for arranging the necessary tools and equipment for garbage collection.
c) General code of conduct for the staff working for the garbage collection agency. For instance, employees should refrain from consuming Gutka or betel nut leaves before entering the company premises. They should not spit on the premises and must stay within designated areas.
d) Who will maintain the records for garbage collection, and in what format will they be kept? Please attach the format as an Appendix to the PO.
e) Payment terms - specify when payment will be made upon submission of the invoice by the service provider.
f) Indemnification: The service provider must indemnify the purchaser against any damage or losses incurred during garbage collection.
Note regarding point (d) above: Your security team should maintain a separate register to document instances of garbage collection. The number of individuals entering the premises and their in/out times must be accurately recorded to align with the service provider's invoice.
Thanks,
Dinesh Divekar
From India, Bangalore
Acknowledge(0)Amend(0)
Please instruct the service provider to submit the quotation. Based on the quotation, you can then prepare the Purchase Order (PO). The validity of the PO could be for a year or longer. The PO should outline the terms and conditions as follows:
a) Frequency of garbage collection
b) Precautionary measures to be taken during garbage collection and loading. The service provider is responsible for arranging the necessary tools and equipment for garbage collection.
c) General code of conduct for the staff working for the garbage collection agency. For instance, employees should refrain from consuming Gutka or betel nut leaves before entering the company premises. They should not spit on the premises and must stay within designated areas.
d) Who will maintain the records for garbage collection, and in what format will they be kept? Please attach the format as an Appendix to the PO.
e) Payment terms - specify when payment will be made upon submission of the invoice by the service provider.
f) Indemnification: The service provider must indemnify the purchaser against any damage or losses incurred during garbage collection.
Note regarding point (d) above: Your security team should maintain a separate register to document instances of garbage collection. The number of individuals entering the premises and their in/out times must be accurately recorded to align with the service provider's invoice.
Thanks,
Dinesh Divekar
From India, Bangalore
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SECURITY AGREEMENT.doc