Hello everyone,
I prepared an employee handbook for a non-profit organization and am now planning to prepare an HR manual. Can anyone help by giving tips for preparing an HR manual? What is the process of preparing an HR manual?
Noorie
From United States, Bothell
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1I prepared an employee handbook for a non-profit organization and am now planning to prepare an HR manual. Can anyone help by giving tips for preparing an HR manual? What is the process of preparing an HR manual?
Noorie
From United States, Bothell
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Hello everyone, I need help to how to make performance management booklet and Benefits of PMS - Organization / Member / Manager.i don’t know how to make this plz prompt reply? Thanks & Regards
From India, Surat
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From India, Surat
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Hello all, I also need to prepared a manual for new joinees. can anyone help in giving tips for preparing HR manual. how to start or any other suggesion . waintng for the promt reply Thanks & Regards
From India, Delhi
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From India, Delhi
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There is a ton of stuff on Cite already about this. Use the Downloads Search box at the top of the page. Search FIRST Ask SECOND
From Australia, Melbourne
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From Australia, Melbourne
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Hi Noori........
I am providing the list which should be required for making the HR Manual.
Table of Contents
1. Board of Directors 2. Terminologies 11
3. Our Philosophy 12
4. Code of Conduct 13
- Professional Code 14
- Personal Appearance/ Dress Code 15
- Organizational Records and Communication 15
- Use of Assets and Information 15
- Conflict of Interest 16
- Relatives and Associates 16
- Use of Emails and Internet/Intranet (Information Technology) 16
- Safety, Health, and Environment 17
- Acts of Misconduct 17
5. Role Classification in Bands 19
- Classification 20
- Features 21
6. Recruitment & Selection 22
- Recruitment Policy 23
- Kinds of Appointments 24
- Recruitment Process 24
- Mode of Sourcing 25
- Selection Process 25
- Reimbursement of Joining Expenses 26
- Rehiring of an Employee Associate 27
- Process Flow Chart 28
- Induction Policy 29
- Joining Formalities 30
- Assignment of a 'Buddy' (Mentor) 31
- Probation 32
- Confirmation 33
- Working Hours 33
- Cafeteria 33
- Process Flow Chart 34
- Trainees and Summer Interns Policy 35
- Kinds of Interns/ Trainees 36
- Guidelines for MTs / GETs 36
- Guidelines for Summer Interns 38
- Process Flow Chart 40
7. Working Hours, Attendance, and Leave 41
- Working Hours and Attendance Policy 42
- Working Hours 43
- Holidays 43
- Rules for Late coming and Early Departure 43
- Being Absent without permission 44
- Official Duty / Tour 44
- Identity/ Attendance Cards 44
- Loss of Card/ Mispunch 45
- Late Working (Beyond office hours) 45
- Salary Administration 45
- Leave Policy 46
- Guidelines for Earned Leave(EL) 47
- Guidelines for Sick Leave (SL) 48
- Guidelines for Casual Leave(CL) 49
- Guidelines for Short Leave 49
- Guidelines for Maternity Leave 50
- Guidelines for Leave Without Pay (LWP) 51
- General rules applicable to all types of Leave 51
- Process Flow Chart for Leave Approval 53
8. Compensation & Benefits Policy 54
- Salary Structure 55
- Basic Pay 56
- House Rent Allowance (HRA) 56
- Conveyance Allowance 57
- Special Allowance 57
- Vehicle Maintenance 57
- Bonus / Ex Gratia 57
- Medical Expenses Reimbursement 57
- Leave Travel Assistance (LTA) 58
- Provident Fund 58
- Gratuity 59
- Reimbursement of Medical Expenses Policy 60
- Claim Procedure 61
- General Guidelines 62
- Process Flow Chart 63
- Leave Travel Assistance Policy 64
- Guidelines 65
- Procedure to Claim 66
- Advance LTA 67
- Process Flow Chart 68
- Reimbursement of Phone Expenses Policy 69
- General Guidelines 70
- Process Flow Chart 72
- Own Your Vehicle Policy 73
9. Travel Policy 79
- Domestic Travel Policy 80
- Entitlements for the Travel Mode, Lodging Allowance, and Daily Allowance 80
- Daily Allowance 81
- Definition of a Day for claiming Daily Allowance 82
- Use of own vehicle 82
- Travel by Taxi 83
- General Guidelines 83
- Foreign Travel Policy 83
- Release of Foreign Exchange (Forex) 83
- General Guidelines 84
- Common Guidelines for Domestic and Foreign Travel Policy 85
10. Transfer Policy 88
- Kinds of Transfers 89
- Inter City Transfer (From one city to Another) 89
- General Guidelines 91
- Process Flow Chart 93
11. Employee Referral Policy 94
- Referral Rewards and Claim Procedure 95
- General Guidelines 96
- Process Flow Chart 98
12. Performance Management System Policy 99
- Performance Management System Cycle 100
- Goal Setting (Key Result Areas) 100
- Setting standards of performance 101
- Measuring performance against standards through Quarterly Reviews 101
- Feedback and Counselling 101
- Calibrating expectations for the next Quarter 102
- Conducting final appraisal at the close of the financial year 102
- Promotion Criteria 102
- Role of 'Bands' in deciding Rewards 102
- Process Flow Chart 104
13. Training & Development Policy 105
- Kinds of Training Program 106
- Training Budget 106
- Identifying Training needs 107
- Training Calendar 107
- Training Nomination 107
- Training Design and Delivery 108
- Training Effectiveness and Evaluation 108
- Training Records and Library 109
- Role of Managers 109
- Process Flow Chart 110
14. Employee Welfare & Benefits Policy 111
15. Group Mediclaim Insurance Policy 112
- Eligibility 113
- Duration of the policy 113
- Coverage 113
- Premium 114
- Guidelines for New Joinees and Existing Associates 115
- On Separation 115
- Mediclaim Cashless Cards 115
- Claim Limit 116
- Claim Process 117
- Process Flow Chart 118
16. Workplace Harassment Policy 119
- Harassing Conducts 120
- What is not included in Harassing Conduct 121
- Preventive Measure 121
- Complaint Reporting Procedure 121
- Investigation Committee 121
- Disciplinary Action 122
- False Complaints 122
- Process Flow Chart 123
17. Whistle Blowing Policy 124
- Who is a Whistle Blower 125
- Concerns that can be raised 125
- Protecting the identity of the Whistle Blower 126
- Investigation Committee 126
- Complaint Reporting Process 126
- Sending Anonymous Complaints 127
- Investigation Process and Disciplinary Action 127
- False Allegations 127
- Process Flow Chart 128
18. Separation Policy 129
- Factors of Separation 130
- Notice Period 131
- Fixed Term Appointment and Retainership 132
- Full & Final Settlement Process in case of a Resignation 132
- Full & Final Settlement Process in case of a Termination 133
- Process Flow Chart 134
19. Email Policy 135
- Appropriate Salutation 136
- Use of CCs and Reply to All 136
- Subject Line 137
- The Body of the Email 137
- Courteous Closing 138
- Respond Promptly
Corrected Spelling and Grammar: Identified and fixed any spelling or grammatical mistakes in the text.
From India, Delhi
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I am providing the list which should be required for making the HR Manual.
Table of Contents
1. Board of Directors 2. Terminologies 11
3. Our Philosophy 12
4. Code of Conduct 13
- Professional Code 14
- Personal Appearance/ Dress Code 15
- Organizational Records and Communication 15
- Use of Assets and Information 15
- Conflict of Interest 16
- Relatives and Associates 16
- Use of Emails and Internet/Intranet (Information Technology) 16
- Safety, Health, and Environment 17
- Acts of Misconduct 17
5. Role Classification in Bands 19
- Classification 20
- Features 21
6. Recruitment & Selection 22
- Recruitment Policy 23
- Kinds of Appointments 24
- Recruitment Process 24
- Mode of Sourcing 25
- Selection Process 25
- Reimbursement of Joining Expenses 26
- Rehiring of an Employee Associate 27
- Process Flow Chart 28
- Induction Policy 29
- Joining Formalities 30
- Assignment of a 'Buddy' (Mentor) 31
- Probation 32
- Confirmation 33
- Working Hours 33
- Cafeteria 33
- Process Flow Chart 34
- Trainees and Summer Interns Policy 35
- Kinds of Interns/ Trainees 36
- Guidelines for MTs / GETs 36
- Guidelines for Summer Interns 38
- Process Flow Chart 40
7. Working Hours, Attendance, and Leave 41
- Working Hours and Attendance Policy 42
- Working Hours 43
- Holidays 43
- Rules for Late coming and Early Departure 43
- Being Absent without permission 44
- Official Duty / Tour 44
- Identity/ Attendance Cards 44
- Loss of Card/ Mispunch 45
- Late Working (Beyond office hours) 45
- Salary Administration 45
- Leave Policy 46
- Guidelines for Earned Leave(EL) 47
- Guidelines for Sick Leave (SL) 48
- Guidelines for Casual Leave(CL) 49
- Guidelines for Short Leave 49
- Guidelines for Maternity Leave 50
- Guidelines for Leave Without Pay (LWP) 51
- General rules applicable to all types of Leave 51
- Process Flow Chart for Leave Approval 53
8. Compensation & Benefits Policy 54
- Salary Structure 55
- Basic Pay 56
- House Rent Allowance (HRA) 56
- Conveyance Allowance 57
- Special Allowance 57
- Vehicle Maintenance 57
- Bonus / Ex Gratia 57
- Medical Expenses Reimbursement 57
- Leave Travel Assistance (LTA) 58
- Provident Fund 58
- Gratuity 59
- Reimbursement of Medical Expenses Policy 60
- Claim Procedure 61
- General Guidelines 62
- Process Flow Chart 63
- Leave Travel Assistance Policy 64
- Guidelines 65
- Procedure to Claim 66
- Advance LTA 67
- Process Flow Chart 68
- Reimbursement of Phone Expenses Policy 69
- General Guidelines 70
- Process Flow Chart 72
- Own Your Vehicle Policy 73
9. Travel Policy 79
- Domestic Travel Policy 80
- Entitlements for the Travel Mode, Lodging Allowance, and Daily Allowance 80
- Daily Allowance 81
- Definition of a Day for claiming Daily Allowance 82
- Use of own vehicle 82
- Travel by Taxi 83
- General Guidelines 83
- Foreign Travel Policy 83
- Release of Foreign Exchange (Forex) 83
- General Guidelines 84
- Common Guidelines for Domestic and Foreign Travel Policy 85
10. Transfer Policy 88
- Kinds of Transfers 89
- Inter City Transfer (From one city to Another) 89
- General Guidelines 91
- Process Flow Chart 93
11. Employee Referral Policy 94
- Referral Rewards and Claim Procedure 95
- General Guidelines 96
- Process Flow Chart 98
12. Performance Management System Policy 99
- Performance Management System Cycle 100
- Goal Setting (Key Result Areas) 100
- Setting standards of performance 101
- Measuring performance against standards through Quarterly Reviews 101
- Feedback and Counselling 101
- Calibrating expectations for the next Quarter 102
- Conducting final appraisal at the close of the financial year 102
- Promotion Criteria 102
- Role of 'Bands' in deciding Rewards 102
- Process Flow Chart 104
13. Training & Development Policy 105
- Kinds of Training Program 106
- Training Budget 106
- Identifying Training needs 107
- Training Calendar 107
- Training Nomination 107
- Training Design and Delivery 108
- Training Effectiveness and Evaluation 108
- Training Records and Library 109
- Role of Managers 109
- Process Flow Chart 110
14. Employee Welfare & Benefits Policy 111
15. Group Mediclaim Insurance Policy 112
- Eligibility 113
- Duration of the policy 113
- Coverage 113
- Premium 114
- Guidelines for New Joinees and Existing Associates 115
- On Separation 115
- Mediclaim Cashless Cards 115
- Claim Limit 116
- Claim Process 117
- Process Flow Chart 118
16. Workplace Harassment Policy 119
- Harassing Conducts 120
- What is not included in Harassing Conduct 121
- Preventive Measure 121
- Complaint Reporting Procedure 121
- Investigation Committee 121
- Disciplinary Action 122
- False Complaints 122
- Process Flow Chart 123
17. Whistle Blowing Policy 124
- Who is a Whistle Blower 125
- Concerns that can be raised 125
- Protecting the identity of the Whistle Blower 126
- Investigation Committee 126
- Complaint Reporting Process 126
- Sending Anonymous Complaints 127
- Investigation Process and Disciplinary Action 127
- False Allegations 127
- Process Flow Chart 128
18. Separation Policy 129
- Factors of Separation 130
- Notice Period 131
- Fixed Term Appointment and Retainership 132
- Full & Final Settlement Process in case of a Resignation 132
- Full & Final Settlement Process in case of a Termination 133
- Process Flow Chart 134
19. Email Policy 135
- Appropriate Salutation 136
- Use of CCs and Reply to All 136
- Subject Line 137
- The Body of the Email 137
- Courteous Closing 138
- Respond Promptly
Corrected Spelling and Grammar: Identified and fixed any spelling or grammatical mistakes in the text.
From India, Delhi
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Hello gore, If this msg is for me. Iam still working on HR manual. I worked on employee handbook and waiting for the approval from the higher officials. Noorie
From United States, Bothell
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From United States, Bothell
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Hello everyone, I need to prepare an employee hand book for my organisation. Can anyone help in giving tips for preparing HR manual. What is process of preparing HR manual? Denika
From India, Gurgaon
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From India, Gurgaon
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Hi Manyank,
Thnak you for the list. Very useful. I suppose you have prepared the manual too? Could you pls mail me the manual too? It would give me a picture on how I could prepare a manula for my company. My email id is
.
Regards,
Hema.
From India, Bangalore
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Thnak you for the list. Very useful. I suppose you have prepared the manual too? Could you pls mail me the manual too? It would give me a picture on how I could prepare a manula for my company. My email id is
Regards,
Hema.
From India, Bangalore
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Thank you for the List - is it possible to share the manual (please send to 
. Thanks in advance
From United States, Cincinnati
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From United States, Cincinnati
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HR manual is a very exhaustive document that should be written in accordance with management policies, rules, regulations, conventions, work culture, practices, industry standards, brand equity, laws, and employee-employer relations, etc.
It takes time to fully understand all these aspects within an organization. Simply borrowing a manual and making minor changes will not be beneficial in the long term. While a borrowed manual can provide guidance, it is essential to create a new manual from scratch, after thorough examination of the organization's work culture.
It is recommended to conduct some research to study all the aforementioned factors and then rewrite your own manual.
From India, Chandigarh
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It takes time to fully understand all these aspects within an organization. Simply borrowing a manual and making minor changes will not be beneficial in the long term. While a borrowed manual can provide guidance, it is essential to create a new manual from scratch, after thorough examination of the organization's work culture.
It is recommended to conduct some research to study all the aforementioned factors and then rewrite your own manual.
From India, Chandigarh
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