Hi all,
We are an IT company with our internal HRMIS to record all personnel file data of employees. My question is: do we still need to maintain physical personnel files of employees in addition to the digital file we maintain, or can we do away with it?
Is there any notification related to this that specifies physical personnel files need not be maintained if digital files are kept?
Thanks.
From India, Machhagan
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1We are an IT company with our internal HRMIS to record all personnel file data of employees. My question is: do we still need to maintain physical personnel files of employees in addition to the digital file we maintain, or can we do away with it?
Is there any notification related to this that specifies physical personnel files need not be maintained if digital files are kept?
Thanks.
From India, Machhagan
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You can maintain the digital mode of the documents wherever it is possible. Few documents like workmen register, Employment cards, etc., shall be maintained in physical mode. Even payslips for workmen category shall be issued in physical form.
From India, Bangalore
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From India, Bangalore
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Hi, In any litigation that arises about workmen disputes, courts call for original documents for evidence. It is good to keep documents for your future reference.
From India, Bengaluru
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From India, Bengaluru
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You may learn relevant information from these links:
[PDF] Digital Personal Data Protection Act, 2023 - MeitY www.meity.gov.in › writereaddata › files
https://www.google.com/url?esrc=s&q=&rct=j&sa=U&a mp;amp;url=https://labour.gov.in/sites/default/files/e-compliance_0.pdf&ved=2ahUKEwjwu4j3i8KHAxWG 4jgGHStoEwUQFnoECAcQAg&usg=AOvVaw2WE-1MCuuprL-5bK_38h18
[PDF] Best Practices & Guidelines for Production of Preservable e-Records ... egovstandards.gov.in › sites › default › files › Best Practices and Guid...
From India, Bangalore
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[PDF] Digital Personal Data Protection Act, 2023 - MeitY www.meity.gov.in › writereaddata › files
https://www.google.com/url?esrc=s&q=&rct=j&sa=U&a mp;amp;url=https://labour.gov.in/sites/default/files/e-compliance_0.pdf&ved=2ahUKEwjwu4j3i8KHAxWG 4jgGHStoEwUQFnoECAcQAg&usg=AOvVaw2WE-1MCuuprL-5bK_38h18
[PDF] Best Practices & Guidelines for Production of Preservable e-Records ... egovstandards.gov.in › sites › default › files › Best Practices and Guid...
From India, Bangalore
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It is always advisable to have physical documentation apart from digital files.
From India, Vadodara
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From India, Vadodara
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